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Published 29 Jun 2023, 15:46 BST

Official UK procurement notice

West Edinburgh Emergency Snow Clearance

Official notice

Authority: The City of Edinburgh Council (Local council)

Framework agreementServicesOpen procedureSME suitable
Sectors: Cleaning & Environmental Services (90) Delivery: Scotland (UKM75)
Published value£95,000published on the single lot · framework ceiling, not attributable revenue
Submissions closed 3 Aug 2023awarded 28 Sept 2023

What is being bought

Published requirement description

Snow Clearance in Balerno and Ratho area.

CPV: Snow-clearing services

How this framework works

From the published notice
Places
up to 1 suppliers · 1 bids received (1.0 per place) · 1 appointed (full)

The lotProcurement structure

single lot · value published
Lot #1Contingency for snow clearance during extreme weather in the West of Edinburgh,…AwardedRenewalPublished value£95,000

Contingency for snow clearance during extreme weather in the West of Edinburgh, specifically the South Queensferry, Kirkliston, Balerno and Ratho areas.

Delivery: Scotland
Extensions: It is the intention of the Council that any Contract resulting from this ITT will commence on 2 October 2023 for a period of three years with the option to extend for up to a further 36 months, undertaken at the sole discretion of the Council.Variant bids: not allowed

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored
Quality: 60%Price: 40%
Published award criteria (2)
  • Quality: 60
  • Price: 40
Conditions of participation1
  • Economic & financial standing

    Tenderers are required to have a minimum “general” annual turnover of 60000GBP for the last two financial years. Where a Tenderer does not have an annual turnover of this value, the Council may exclude the Tenderer from the competition or may apply discretion seeking supporting evidence to determine the Tenderer’s suitability to proceed in the competition.

    Tenderers will be required provide the following information:

    Current ratio for Current Year: 1.1

    Current ratio for Prior Year: 1:1

    The formula for calculating a Tenderer’s current ratio is current assets divided by current liabilities. The acceptable range for each financial ratio is greater than 1.1. Where a Tenderer’s current ratio is less than the acceptable value, the Council may exclude the Tenderer from the competition or may apply discretion seeking supporting evidence to determine the Tenderer’s suitability to proceed in the competition.

    Minimum: Minimum “general” annual turnover of 60000GBP for the last two financial years. Current ratio for Current Year: 1.1 Current ratio for Prior Year: 1:1 Vehicle Insurance (minimum of 5 Million GBP) Employer’s Liability Insurance (minimum of 5 Million GBP) Public Liability Insurance …
What this means for your bid
  • Price carries 40 of 100 points: a 10% discount moves about 4 points. The method statement decides this lot, not the discount.
  • “West Edinburgh Emergency Snow Clearance” is a framework: the contest is a place on its panel, up to 1 suppliers, not a single contract.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record · publisher note attached
Procedure method
Open procedure
Legal basis
CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category
Services
Notice status
Awarded
Procurement threshold
Unspecified in notice
Regulatory regime
Standard
Commercial structure
Framework agreement
Who may use this agreement
Not stated in the notice; call-off rights may be limited to the establishing authority
Competition type
Competitive procedure
GPA / WTO covered
Yes (GPA)
Recurring procurement
No (one-off requirement)
First published
29 Jun 2023, 15:46 BST
Last source update
20 Nov 2023, 16:03 GMT
Award evaluation window
3 Aug 2023 – …
Authority reference
CT0936
FTS notice number
2023/S 000-034305
Classification (CPV)
Snow-clearing services
Delivery area
Scotland (UKM75)
Official registry OCID
ocds-h6vhtk-03dd98 Find a Tender
Contract terms
Electronic trading
e-invoicing allowed · electronic ordering · electronic payment
Review and risk notes
Review procedure

An economic operator that suffers or risks suffering loss or damage attributable to a breach of duty under Public Contracts (Scotland) Regulations 2015 may bring proceedings in the Sheriff Court or Court of Session. . A claim for an ineffectiveness order must be made within 30 days of the Contract Award Notice being published in the Find a Tender Service /OJEU or within 30 days of the date those who expressed an interest in or otherwise bid for the contract were informed of the conclusion of the contract or in any other case within 6 months from the date on which the contract was entered into.

Publisher note: It is a mandatory requirement of this Framework Agreement that a prompt payment clause is present in all Contracts used in the delivery of the requirements. This ensures payment of sub-contractors at all stages of the supply chain within 30 days and includes an obligation to provide a point of contact for sub-contractors to refer to in the case of payment difficulties. This will require active monitoring of payment performance as well as the provision of evidence and reports to the Council on request or as contractually scheduled. (SC Ref:750848)

How it was run

Official notice
Run through: Public Contracts Scotland · Who buys & how to bid on PCS
Supplier login requiredLanguage: EN
Access & registration note: Free single registration for Scotland; PCS-Tender (Jaggaer) for full bidding

Tender documents are also served through a separate tool: https://www.publiccontractsscotland.gov.uk ↗

Appointment period ends
3 Aug 2023, 14:00 BST
Submission channel
{"electronicSubmission"}
Accepted languages
en
Supplier levy on call-offs (max %)
document
Bid validity
120 days from the deadline
Bids opened
3 Aug 2023, 14:00 BST
Detailed submission instructions & authority contactsFrom official release

www.publiccontractsscotland.gov.uk ↗

Timeline

3 Aug 2023 → 20 Nov 2023 · 3 dates
  1. Admission / appointment period endsperiod end, not a bid countdown
    3 Aug 2023, 14:00 BST
  2. Bids opened
    3 Aug 2023, 14:00 BST
  3. Notice published
    20 Nov 2023, 16:03 GMT

Notice history

1 event · 2 releases on Find a Tender
  1. Status changed to complete
    20 Nov 2023, 16:03 GMT

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Suppliers appointed 1admitted to the panel · see the list ↓
Bids received 11 from SMEs
Contracts signed 1latest 28 Sept 2023

1 suppliers are admitted to this framework without individual award values or dates, see the supplier list below.

Contracts

  • Contract 034305-2023-CT0936-1

    Signed
    28 Sept 2023
    Value
    £120,000
    Status
    active

Bid statistics published by the authority

BidsSMEVCSEValid bid range
1bids · 1 electronic · 1 from abroad1——

Contracting authority & participating public bodies

The City of Edinburgh Council

Contracting authorityLocal CouncilRegional or local authorityGeneral public services 4 East Market Street, Edinburgh, Scotland, EH8 8BGContact name, email, phone Published organisation website ↗

Dispute resolution & review bodies

  • Sheriff CourtReview body Edinburgh

Framework contractors & participating bidders

1 commercial party on the notice
  • Firm of James LawrieFramework contractor Ransfield Farm, Ratho,, Newbridge, Edinburgh, Scotland, EH288NSContact phone

Official documents & specifications

Official links; attachments are not copied

No document links were published on the notice.