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Find a TenderAwardedContract details notice
Published 1 Sept 2025, 11:46 BST

Official UK procurement notice

WHC - Memorial Safety Testing

Official notice

Authority: Welwyn Hatfield Borough Council (Local council)

ServicesBelow threshold - open competitionBelow threshold
Sectors: Architecture & Engineering (71) Delivery: Delivery location not published
Published estimate£65,000≈ £13k / year · £78,000 inc. VAT25% below published estimate
Submissions closed 22 Sept 2025awarded 17 Oct 2025
Awarded to Greenbridge Designs Ltd
Contract term 5 yrsends 2 Nov 2030 · up to 2 Nov 2035 with extensions · starts 3 Nov 2025

What is being bought

Published requirement description

We are seeking a qualified and experienced company to undertake memorial safety testing across our cemeteries and churchyards. The selected contractor will be responsible for inspecting the safety of memorials in accordance with industry standards and health and safety regulations.

The specification in Schedule 2 confirms the sites and locations for which safety testing will be required over the duration of the contract. The Council will submit orders for safety testing from time to time.

The contract will commence on 3rd November 2025 and continue for an initial period of 5 years with a possible 5-year extension.

CPV: Building-inspection services

The lotProcurement structure

single lot · value published
Lot #1AwardedRenewal 5 yrsPublished value£65,000
Contract period: 3 Nov 2025 – 2 Nov 2030 (5 yrs) · up to 2 Nov 2035 with extensionsValue: £65,000 exc. VAT · £78,000 inc. VAT
Extensions: 5 year option to extend
71315400 Building-inspection services

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored

Lot awarding rule: Full details are in the tender document. Conditions of participation are in the tender documents. The tenders will be evaluated 60% on price and 40% on quality.

Procedure terms & legal framework

From the official record
Procedure method
Below threshold - open competition
Legal basis
UKPGA · 2023/54 Procurement Act 2023
Procurement category
Services
Notice status
Awarded
Procurement threshold
Below threshold
Regulatory regime
Standard
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Unspecified in notice
Recurring procurement
Unspecified in notice
First published
1 Sept 2025, 11:46 BST
Last source update
20 Oct 2025, 10:13 BST
Authority reference
C1120
FTS notice number
2025/S 000-052742
Latest notice
Contract details notice (UK7)
Classification (CPV)
Building-inspection services
Delivery area
Not published
Official registry OCID
ocds-h6vhtk-059125 Find a Tender

How it was run

Official notice
Run through: portal not identified
Electronic submission allowed
Submission deadline
22 Sept 2025, 12:00 BST
Clarification deadline
12 Sept 2025, 12:00 BST
Submission channel
Official e-sourcing portal
Electronic submission
Allowed
Detailed submission instructions & authority contactsFrom official release

www.supplyhertfordshire.uk ↗

Timeline

1 Sept 2025 → 3 Nov 2025 · 5 dates
  1. Tender notice published
    1 Sept 2025, 11:46 BST
  2. Clarification questions by
    12 Sept 2025, 12:00 BST
  3. Submission deadline399 days ago
    22 Sept 2025, 12:00 BST
  4. Latest notice published371 days ago
    20 Oct 2025, 10:13 BST
  5. Contract starts358 days ago
    3 Nov 2025

Notice history

3 events · 2 releases on Find a Tender · since 1 Sept 2025
  1. Tender notice published
    1 Sept 2025, 11:46 BST
    UK4
  2. Contract details notice published
    20 Oct 2025, 10:13 BST
    UK7
  3. Status changed to complete
    20 Oct 2025, 10:13 BST

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Awards 1
Awarded value £48,7461 contract exc. VAT
Contracts signed 1latest 17 Oct 2025
Awarded toValueDateStatus
Greenbridge Designs Ltd£48,746 †—Awarded

Contracts

  • Memorials Safety Testing · Greenbridge Designs Ltd

    Signed
    17 Oct 2025
    Value
    £48,746
    Period
    24 Oct 2025 – 23 Oct 2030 · up to 23 Oct 2035 with extensions
    Status
    active
    Extensions
    5 year option to extend

Contracting authority & participating public bodies

Welwyn Hatfield Borough Council

Contracting authorityPublic authority - sub-central government GB-PPON: PYHY-6394-TBPP The Council Offices, Welwyn Garden City, East of England, AL8 6AEContact email

Bidders & participating suppliers

1 commercial party on the notice
  • Greenbridge Designs LtdAwarded supplier Honeybourne, Evesham, South West, WR11 7QUContact email, phone

Official documents & specifications (3)

Official links; attachments are not copied

Tender pack and attachments

Notices published for this procedure

  • Contract details notice contractContract details noticeUK7Contract details notice on Find a Tender
  • Tender notice tenderTender noticeUK4Tender notice on Find a Tender