Official UK procurement notice
www.lsbu.ac.uk · UK public procurement notice
Authority: London South Bank University (Education)
What is being bought
Published requirement descriptionAward of a contract without prior publication of a call for competition in OJEU.
This notice covers the migration of a financial services system from on premise infrastructure to a vendor managed cloud solution and the implementation of a compatible invoice capture tool.
CPV: IT services: consulting, software development, Internet and support
The lotProcurement structure
single lot · no lot value publishedLot #1The U4ERP (Unit4 Enterprise Resource Planning) application is the system used by the…
The U4ERP (Unit4 Enterprise Resource Planning) application is the system used by the entire university for the management of its finances. The application is essential IT application as it provides accounting functionality which enables budget allocation and financial management across the whole university. It is also the system that manages the Procure to Pay process; Sales invoicing; Accounts Payable and Receivable, Fixed asset accounting; MTD submission application; VAT; management and financial reporting and interfaces with other key university systems e.g. student records system, accommodation system and payroll system.
Included in the contract is also e-invoicing functionality, support and maintenance and hosting in Unit4’s cloud.
Procedure terms & legal framework
From the official record · publisher note attached- Procedure method
- Award procedure without prior publication of a call for competition
- Legal basis
- CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
- Procurement category
- Services
- Notice status
- Awarded without competition
- Procurement threshold
- Unspecified in notice
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Direct award (no call for competition)
- GPA / WTO covered
- Unspecified in notice
- Recurring procurement
- Unspecified in notice
- First published
- 10 Dec 2024, 17:15 GMT
- Last source update
- 10 Dec 2024, 17:15 GMT
- Authority reference
LSBU reference 24-006- FTS notice number
2024/S 000-039820- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-04c628Find a Tender
- Why no open competition
- The procurement falls outside the scope of application of the directive
- Published justification
Award of a contract without prior publication of a call for competition in the cases listed below
- U4ERP is the currently used system and is moving into the cloud, due to ending of on-premises support. Explanation: This award is lawful in accordance with the regulation 32(2)(b)(ii) because the competition is absent for technical reasons. The university has used the Unit4 application for over 20 years, and the system is an essential part of the university's infrastructure, such that any down time or system failure would have a detrimental effect on the running of the university. At the present time it would be impossible for the university to procure an alternative economic operator to provide the full range of services within a suitable timeframe and without detrimentally impacting the operations of the university. The application is currently hosted on premises; the support for on premises solutions is ending shortly which requires a SaaS contract.
- Review procedure
19/12/24
Publisher note: The U4ERP (Unit4 Enterprise Resource Planning) application is the system used by the entire university for the management of its finances. The application is essential IT application as it provides accounting functionality which enables budget allocation and financial management across the whole university. It is also the system that manages the Procure to Pay process; Sales invoicing; Accounts Payable and Receivable, Fixed asset accounting; MTD submission application; VAT; management and financial reporting and interfaces with other key university systems e.g. student records system, accommodation system and payroll system. Included in the contract is also e-invoicing functionality, support and maintenance and hosting in Unit4’s cloud.
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast| Awarded to | Value | Date | Status |
|---|---|---|---|
| UNIT4 Business Software LimitedLSBU Agresso migration from on prem to SaaSSubcontracting: declared | — | — | Awarded |
Contracts
LSBU Agresso migration from on prem to SaaS · UNIT4 Business Software Limited
- Signed
- 10 Dec 2024
- Value
- —
- Status
- active
Bid statistics published by the authority
| Bids | SME | VCSE | Valid bid range |
|---|---|---|---|
| — | — | — | £552,546 – £552,546 |
Contracting authority & participating public bodies
Bidders & participating suppliers
1 commercial party on the notice- UNIT4 BUSINESS SOFTWARE LIMITEDAwarded supplier
Official documents & specifications
Official links; attachments are not copiedNo document links were published on the notice.