Find a TenderAwarded
Published 3 Aug 2021, 16:29 BST

Official UK procurement notice

Y21027 - Employee Support Services and Benefits

Official notice

Authority: Kent County Council (Local council)·Consortium: 2 public authorities

Framework agreement3 lotsServicesOpen procedureSME suitable
Sectors: Health & Social Care (85) Delivery: UK
Framework ceiling (notional)£50,000,000total for 3 lots · framework ceiling, not attributable revenue
Submissions closed 24 Aug 2021awarded 24 Dec 2021
Lots 3see the lot list below

What is being bought3 lots · detail below

Published requirement description

KCS Professional Services, acting for and on behalf of Kent County Council (KCC) to create

a national, user friendly, time and cost effective Framework Agreement for the supply of

Employee Support Services and Benefits. Associated Services may extend beyond the scope

of the Services purchased and may include areas such as End User support, integration and

training.

The Framework Agreement will be split into 3 LOTs:

  • LOT 1 – Occupational Health Services
  • LOT 2 – Employee Assistance Programmes
  • LOT 3 – Employee Benefits

CPV: Health services

How this framework works

From the published notice
Bids received
4 bids received · 10 suppliers appointed

Lots and requirements (3)Procurement structure

3 lots · no lot values published · evaluation weights differ by lot
Lot #1Occupational Health ServicesAwarded
  • LOT 1 – Occupational Health Services

To include, but not be limited to:

o Telephone support services

o Attendance management advice

o Attendance at case conference/reviews/court/tribunal

o Ill health retirement

o Vaccinations

o Alcohol and drugs tests

o Specialist health surveillance

o Employee health surveillance (height, weight, BP, BMI etc.)

Workstation and workplace assessments

o Pre-employment screening and medicals

Delivery: UK
Variant bids: not allowed
Lot #2Employee Assistance Programmes (EAP)Awarded
  • LOT 2 – Employee Assistance Programmes

To include, but not be limited to:

o Counselling support (group or individual)

o Mediation

o Bullying and harassment support

o Whistleblowing services

o Debt support services

o Legal services

o Cognitive behaviour therapy

Delivery: UK
Variant bids: not allowed
Lot #3Employee BenefitsAwarded
  • LOT 3 – Employee Benefits

To include, but not be limited to:

o Childcare vouchers

o Leisure facility discounts

o Retail store discounts and promotions

o Learning and development programme

o Payroll giving scheme

o Reward and recognition scheme

o Green car scheme

o Cycle to work scheme

Delivery: UK
Variant bids: not allowed

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored

Lots publish different evaluation splits; there is no single procedure weighting.

What this means for your bid
  • Price carries 30 points on every lot: a 10% discount moves about 3 points.
  • “Y21027 - Employee Support Services and Benefits” is a framework: the contest is a place on its panel, not a single contract.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record · publisher note attached
Procedure method
Open procedure
Legal basis
CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category
Services
Notice status
Awarded
Procurement threshold
Unspecified in notice
Regulatory regime
Standard
Commercial structure
Framework agreement
Who may use this agreement
Not stated in the notice; call-off rights may be limited to the establishing authority
Competition type
Competitive procedure
GPA / WTO covered
Yes (GPA)
Recurring procurement
No (one-off requirement)
First published
3 Aug 2021, 16:29 BST
Last source update
24 Dec 2021, 10:20 GMT
Award evaluation window
9 Aug 2021 – …
Authority reference
DN554824
FTS notice number
2021/S 000-032299
Classification (CPV)
Health services
Delivery area
UK
Official registry OCID
ocds-h6vhtk-02c431 Find a Tender

Publisher note: All public bodies will have access to this Framework Agreement but may only do so with the agreement of the Contracting Authority. Those organisations who may wish to access this Framework Agreement will be members, Affiliates and associates of, local government authorities, the police service, the fire service, the NHS and NHS trusts, housing associations, third sector organisations, academic centres (including Academies), free schools, publicly funded organisations and publicly owned private companies, operating within the geographic boundaries of the United Kingdom, Channel Islands, Northern Ireland and Isle of Man. The Framework Agreement will also be open for use by all other local authorities and public sector bodies. Full details of the classification of potential Participating Authorities and Customer’s geographical areas and organisation classifications are detailed as follows: LOCAL AUTHORITY COUNCILS: England: County, Unitary, District, Borough, and Metropolitan Councils. (Parish and Community Councils are also permissible users). See link: https://www.registers.service.gov.uk/registers https://www.local.gov.uk/topics http://www.direct.gov.uk/en/Dl1/Directories/Localcouncils/index.htm Northern Ireland: Administered across 26 Districts of Northern Ireland. See link: http://www.nidirect.gov.uk/local-councils-in-northern-ireland Scotland: Administered across 32 Council areas. See link: http://www.cosla.gov.uk/scottish-local-government Wales: Administered across 22 Council areas. See link: http://wales.gov.uk/topics/localgovernment/?skip=1andlang=en Isle of Man: Administered across 22 local authorities, consisting of 4 town authorities, 2 district authorities, 2 village authorities, and 14 parish authorities. https://www.gov.im/categories/home-and-neighbourhood/local-authorities/local-authority-contacts/ Channel Islands: https://www.gov.je/Government/Departments/Pages/default.aspx https://www.gov.gg/article/152949/Government-Departments EMERGENCY SERVICES: POLICE: National https://www.btp.police.uk/ http://www.mod.police.uk http://www.npas.police.uk/ England http://www.police.uk/forces.htm https://www.gov.uk/government/organisations/civil-nuclear-constabulary Northern Island https://www.police.uk/northern-ireland/ Scotland http://www.scotland.police.uk/ https://www.gov.uk/government/organisations/civil-nuclear-constabulary Wales https://www.police.uk/dyfed-powys/ https://www.police.uk/gwent/ https://www.police.uk/north-wales/ https://www.police.uk/south-wales/ https://www.gov.uk/government/organisations/civil-nuclear-constabulary Isle of Man https://www.iompolice.im/ Channel Islands https://jersey.police.uk/ http://www.guernsey.police.uk/ FIRE and RESCUE UK – England, Scotland, Northern Ireland, Wales, IOM http://www.fireservice.co.uk/information/ukfrs/ https://www.ukfirestations.co.uk/brigades Channel Islands https://www.gov.je/Government/Departments/HomeAffairs/Pages/default.aspx MARITIME AND COASTGUARD AGENCY UK – England, Scotland, Northern Ireland, Wales, IOM https://www.gov.uk/government/organisations/maritime-and-coastguard-agency/about/access-and-opening Isle of Man https://www.gov.im/coastguard Channel Islands http://www.ports.je/JerseyCoastguard/Pages/default.aspx https://www.rnli.org.gg/guernseys-lifeboat/ NHS/HEALTH BODIES AND AMBULANCE SERVICES: England https://www.nhs.uk/servicedirectories/pages/nhstrustlisting.aspx East Midlands Ambulance Service NHS Trust http://www.emas.nhs.uk East of England Ambulance Service NHS Trust http://www.eastamb.nhs.uk London Ambulance Service NHS Trust http://www.londonambulance.nhs.uk North East Ambulance Service NHS Foundation Trust http://www.neas.nhs.uk North West Ambulance Service NHS Trust http://www.nwas.nhs.uk South Central Ambulance Service NHS Foundation Trust http://www.southcentralambulance.nhs.uk South East Coast Ambulance Service NHS Foundation Trust http://www.secamb.nhs.uk South Western Ambulance Service NHS Foundation Trust https://www.swast.nhs.uk/welcome West Midlands Ambulance Service NHS Trust http://www.wmas.nhs.uk Yorkshire Ambulance Service NHS Trust http://www.yas.nhs.uk Northern Island http://www.hscni.net/index.php?link=trusts http://www.niamb.co.uk/ Scotland https://www.scot.nhs.uk/organisations/ http://www.scottishambulance.com/WhatWeDo/Default.aspx Wales http://www.wales.nhs.uk/nhswalesaboutus/structure https://www.ambulance.wales.nhs.uk/ Isle of Man https://www.gov.im/about-the-government/departments/health-and-social-care/ https://www.gov.im/categories/health-and-wellbeing/isle-of-man-ambulance-service/ Channel Islands https://www.gov.je/Government/Departments/HealthSocialServices/Pages/index.aspx https://www.gov.gg/article/119652/Health-Social-Care--Wellbeing https://www.gov.je/pages/contacts.aspx?contactid=87 https://stjohn.gg/ CENTRAL GOVERNMENT DEPARTMENTS AND THEIR AGENCIES: http://www.direct.gov.uk/en/Dl1/Directories/A-ZOfCentralGovernment/index.htm REGISTERED SOCIAL LANDLORDS: Government-funded, not-for-profit organisations that provide affordable housing. They include housing associations, trusts and cooperatives. England https://www.gov.uk/government/publications/current-registered-providers-of-social-housing Scotland https://directory.scottishhousingregulator.gov.uk/Pages/Datasets-and-Reports.aspx Northern Ireland https://www.nidirect.gov.uk/contacts/housing-associations Wales https://gov.wales/ Isle of Man https://www.gov.im/categories/home-and-neighbourhood/affordable-housing/public-sector-housing/housing-authority-contacts/ Channel Islands https://www.gov.je/Home/RentingBuying/OtherRentalOptions/Pages/OtherHousing.aspx http://www.gha.gg/ EDUCATIONAL ESTABLISHMENTS: Nursery, primary, middle or high schools, secondary schools, Academies, free schools, special schools, Pupil Referral Units (PRU), further education colleges, universities. UK – England, Scotland, Northern Ireland, Wales http://www.schoolswebdirectory.co.uk/index.php https://get-information-schools.service.gov.uk/ https://www.hefcw.ac.uk/ http://www.universitiesuk.ac.uk/aboutus/members/Pages/default.aspx Isle of Man https://www.gov.im/categories/education-training-and-careers/schools-and-colleges/ Channel Islands https://www.gov.je/Education/Schools/FindingSchool/Pages/default.aspx https://www.gov.gg/article/163185/Education-Working--Retiring CHARITIES England and Wales https://www.gov.uk/government/organisations/charity-commission Scotland http://www.oscr.org.uk/ Northern Ireland https://www.charitycommissionni.org.uk/charity-search/ Isle of Man https://www.gov.im/categories/home-and-neighbourhood/charities/index-of-registered-charities-and-departmental-information/ Channel Islands http://www.jerseycharities.org/members http://www.charity.org.gg/Find Suppliers are advised that the Contracting Authority, its Affiliates and/or Participating Authorities, reserve the right to supply the tendered products, services, and commodities to companies that have a majority public sector ownership by any of the public sector bodies referred to above during the Framework Agreement period as stated in this document, for the purpose of selling to other public, private and third sector organisations.

How it was run

Official notice
Run through: ProContract (Due North) · Who buys & how to bid on ProContract
Supplier login requiredLanguage: EN
Access & registration note: Free · short registration with manual review; public opportunity list
Appointment period ends
24 Aug 2021, 14:00 BST
Submission channel
{"electronicSubmission"}
Accepted languages
en
Bid validity
120 days from the deadline
Bids opened
9 Aug 2021, 14:10 BST
Detailed submission instructions & authority contactsFrom official release

Timeline

9 Aug 2021 → 24 Dec 2021 · 3 dates
  1. Bids opened
    9 Aug 2021, 14:10 BST
  2. Admission / appointment period endsperiod end, not a bid countdown
    24 Aug 2021, 14:00 BST
  3. Notice published
    24 Dec 2021, 10:20 GMT

Notice history

3 events · 3 releases on Find a Tender · since 3 Aug 2021
  1. Deadline moved to 24 Aug 2021, 14:00 BST
    3 Aug 2021, 16:29 BST
    +15 days · was 9 Aug 2021, 14:00 BST
  2. Status changed to complete
    24 Dec 2021, 10:20 GMT
  3. Buyer details updated
    24 Dec 2021, 10:20 GMT
Published amendments (1 · 1 deadline change)
WhenWhatBeforeAfterShift
—DeadlineDate · IV.2.29 Aug 202124 Aug 2021+15 d

1 amendment published without a description.

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Suppliers appointed 10admitted to the panel · see the list ↓
Bids received 44 from SMEs
Contracts signed 12latest 24 Dec 2021

12 suppliers are admitted to this framework without individual award values or dates, see the supplier list below.

Contracts

  • Occupational Health Services

    Signed
    24 Dec 2021
    Value
    —
    Status
    active
  • Contract 032299-2021-Y21027-10

    Signed
    24 Dec 2021
    Value
    —
    Status
    active
  • Contract 032299-2021-Y21027-11

    Signed
    24 Dec 2021
    Value
    —
    Status
    active
  • Contract 032299-2021-Y21027-12

    Signed
    24 Dec 2021
    Value
    —
    Status
    active
  • Occupational health Services

    Signed
    24 Dec 2021
    Value
    —
    Status
    active
  • Contract 032299-2021-Y21027-3

    Signed
    24 Dec 2021
    Value
    —
    Status
    active
  • Contract 032299-2021-Y21027-4

    Signed
    24 Dec 2021
    Value
    —
    Status
    active
  • Contract 032299-2021-Y21027-5

    Signed
    24 Dec 2021
    Value
    —
    Status
    active
  • Employee Assistance Programmes

    Signed
    24 Dec 2021
    Value
    —
    Status
    active
  • Contract 032299-2021-Y21027-7

    Signed
    24 Dec 2021
    Value
    —
    Status
    active
  • Contract 032299-2021-Y21027-8

    Signed
    24 Dec 2021
    Value
    —
    Status
    active
  • Contract 032299-2021-Y21027-9

    Signed
    24 Dec 2021
    Value
    —
    Status
    active

Bid statistics published by the authority

LotBidsSMEVCSEValid bid range
1 · Occupational Health Services5bids · 5 electronic · 4 from abroad4—£0 – £50,000,000
2 · Employee Assistance Programmes (EAP)4bids · 4 electronic4—£0 – £5,000,000
3 · Employee Benefits4bids · 4 electronic2—£0 – £5,000,000
Whole notice4bids · 4 electronic4—£0 – £50,000,000

Contracting authority & participating public bodies

2 public bodies on the notice

Kent County Council (T/a KCS)

Contracting authorityLocal CouncilRegional or local authorityGeneral public services Head Office, 1 Abbey Wood Group, Kings Hill, West Malling, UK, ME19 4YTContact name, email, phone

Dispute resolution & review bodies

  • Commercial Services Kent LtdReview body West MallingContact email

Framework contractors & participating bidders

12 commercial parties on the notice
Show 2 more suppliers

Official documents & specifications

Official links; attachments are not copied

No document links were published on the notice.