Find a TenderAwarded
Published 20 Nov 2023, 08:48 GMT

Official UK procurement notice

Yorkhill HA Close Cleaning 2024

Official notice

Authority: Yorkhill Housing Association Ltd (Housing)

ServicesOpen procedureSME suitable
Budget not disclosedValue not published
Submissions closed 20 Dec 2023awarded 6 Mar 2024
Awarded to AL Scrubz Cleaning Ltd
Contract term 1 yrends 31 Mar 2025 · extension options published · starts 1 Apr 2024

What is being bought

Published requirement description

The successful Candidate will be responsible for the cleaning of common areas in/ to the Employer’s tenanted properties including: all stairs, landings, close windows and bin stores. Provide all necessary cleaning supplies and safe temporary access; and all resultant communication/ quality control including monitoring forms, to occupied flats/ houses/ closes at Various Addresses, Glasgow G3 as listed at schedule 1.

CPV: Accommodation, building and window cleaning services · Building-cleaning services

The lotProcurement structure

single lot · no lot value published
Lot #1The tender evaluation will comprise the Capability SPD, your quality score for your…AwardedRenewal 1 yr

The tender evaluation will comprise the Capability SPD, your quality score for your Contractor Design Statement [CDP]; and the Contract Sum stated on the Form of Tender.

The submitted Capability SPD will assess the selection criteria as a pass or fail to identify contractors who pass by meeting the specified criteria. Only those contractors who achieve an SPD pass will have their tender quality and price considered/ evaluated.

The criteria for price/ quality scoring will be to reach a total percentage score as follows:

Price (tender)- deducting 1% from 100 for every percentage point each tender is in excess of the lowest tender, prior to weighting.

Quality- Contractor Design Statement [CDP] scoring will be maximum 100 marks, submissions ranked in relation to the other candidates based on the Employer’s stated aspirations/ requirements and the information provided by the candidate(s). The Contractor Design Statement [CDP] scores will be converted to a percentage, prior to weighting.

The highest scoring candidate may be recommended for acceptance as the preferred contractor. Additional information: Refer 'Instructions to Contractors and Project Criteria' at Specification of Works pages 5-11.

Contract period: 1 Apr 2024 – 31 Mar 2025 (1 yr)
Delivery: Scotland · Yorkhill, Glasgow G3
Extensions: The Initial contract period is 1st April 2024 to 31st March 2025, with Employer Options to extend annually to 31st March 2029.Variant bids: not allowed

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored
Quality: 70%Price: 30%
Published sub-criteria (2)
  • CDP Quality submission: 70%
  • price: 30%
Published award criteria (2)
  • CDP Quality submission: 70
  • Price: 30
Conditions of participation1
  • Suitability

    [Capability Document SPD clause in brackets]:

    [2C.1] It is the Employer’s preference that the contractor does not rely on the capacity of others

    [2D.1] It is the Employer’s preference that works are not sub-contracted;

    [4B1.1] The Candidate must have an annual average turnover more than GBP150,000.00 over the past 3 years

    [4B.3] Newly established organisations [3 years old or less] should provide financial and capability information

    [4B.5.1b & 4B.5.2] The minimum Insurance requirements are GBP5m cover for Public liability; GBP10m cover for Employer’s liability

    [4B.6] The Candidate must have an annual net profit greater than zero in each of the past 3 years or a statement in mitigation and agreement to enquiries through credit reference

    [4B.6] Candidates must agree to provide financial accounts on request and consent to additional financial background credit checks by the Employer

    [4C.1] Contractors must include evidence of experience, directly or by in-house team(s), of completion of as many [and a minimum of three] similar common close/stair cleaning contracts as practicable in the past 3 years, preferably for RSL’s

    [4C.1] The Employer must be deemed to be permitted to obtain references from any of the candidate’s clients

    [4C.2] Suitably experienced and qualified local quality controller

    [4C.6] Be corporate members of the British Institute of Cleaning Science [BICS]

    [4C.6.1] Your person(s) of influence must be NEBOSH or IOSH qualified;

    [4C.9] Operation of a management databa…

What this means for your bid
  • Price carries 30 of 100 points: a 10% discount moves about 3 points. The method statement decides this lot, not the discount.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record · publisher note attached
Procedure method
Open procedure
Legal basis
CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category
Services
Notice status
Awarded
Procurement threshold
Unspecified in notice
Regulatory regime
Standard
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Yes (GPA)
Recurring procurement
No (one-off requirement)
First published
20 Nov 2023, 08:48 GMT
Last source update
6 Mar 2024, 08:40 GMT
Award evaluation window
20 Dec 2023 – …
Authority reference
6379
FTS notice number
2024/S 000-007128
Classification (CPV)
Accommodation, building and window cleaning servicesBuilding-cleaning services
Delivery area
Scotland (UKM82)
Official registry OCID
ocds-h6vhtk-041b14 Find a Tender
Contract terms
Electronic trading
e-invoicing allowed · electronic ordering · electronic payment
Performance terms

Refer to the Specification of Works

Publisher note: (SC Ref:760121)

How it was run

Official notice
Run through: Public Contracts Scotland · Who buys & how to bid on PCS
Supplier login requiredLanguage: EN
Access & registration note: Free single registration for Scotland; PCS-Tender (Jaggaer) for full bidding
Submission deadline
20 Dec 2023, 12:00 GMT
Submission channel
{"electronicSubmission"}
Accepted languages
en
Bid validity
90 days from the deadline
Bids opened
20 Dec 2023, 12:30 GMT
Detailed submission instructions & authority contactsFrom official release

Timeline

20 Dec 2023 → 1 Apr 2024 · 4 dates
  1. Submission deadline
    20 Dec 2023, 12:00 GMT
  2. Bids opened
    20 Dec 2023, 12:30 GMT
  3. Notice published
    6 Mar 2024, 08:40 GMT
  4. Contract starts
    1 Apr 2024, 00:00 BST

Notice history

1 event · 2 releases on Find a Tender
  1. Status changed to complete
    6 Mar 2024, 08:40 GMT

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Awards 1
Bids received 44 from SMEs
Contracts signed 1latest 6 Mar 2024
Awarded toValueDateStatus
AL Scrubz Cleaning LtdSME——Awarded

Contracts

  • Contract 007128-2024-6379-1 · AL Scrubz Cleaning LtdSME

    Signed
    6 Mar 2024
    Value
    —
    Period
    … – 31 Mar 2025
    Status
    active

Bid statistics published by the authority

LotBidsSMEVCSEValid bid range
The tender evaluation will comprise the Capability SPD, your quality score for your…4bids · 4 electronic · 4 from abroad4—£73,206 – £99,753
Whole notice———£73,206 – £99,753

Contracting authority & participating public bodies

Yorkhill Housing Association Ltd

Contracting authorityHousingBody governed by public lawHousing and community amenities 1271 Argyle Street, Glasgow, Scotland, G3 8THContact name, email, phone Published organisation website ↗

Dispute resolution & review bodies

  • Glasgow Sheriff CourtReview body GlasgowContact email, phone

Bidders & participating suppliers

1 commercial party on the notice
  • AL Scrubz Cleaning LtdAwarded supplier Covaults, Fullerton road, ws3 studio 3.1, Glasgow, Scotland, G32 8YLContact phone

Official documents & specifications (2)

Official links; attachments are not copied

Tender pack and attachments

  • Economic and financial selection criteriatenderEconomic and financial selection criteria
  • Technical selection criteriatenderTechnical selection criteria