Official UK procurement notice
Yorkhill HA Close Cleaning 2024
Authority: Yorkhill Housing Association Ltd (Housing)
What is being bought
Published requirement descriptionThe successful Candidate will be responsible for the cleaning of common areas in/ to the Employer’s tenanted properties including: all stairs, landings, close windows and bin stores. Provide all necessary cleaning supplies and safe temporary access; and all resultant communication/ quality control including monitoring forms, to occupied flats/ houses/ closes at Various Addresses, Glasgow G3 as listed at schedule 1.
CPV: Accommodation, building and window cleaning services · Building-cleaning services
The lotProcurement structure
single lot · no lot value publishedLot #1The tender evaluation will comprise the Capability SPD, your quality score for your…AwardedRenewal
The tender evaluation will comprise the Capability SPD, your quality score for your Contractor Design Statement [CDP]; and the Contract Sum stated on the Form of Tender.
The submitted Capability SPD will assess the selection criteria as a pass or fail to identify contractors who pass by meeting the specified criteria. Only those contractors who achieve an SPD pass will have their tender quality and price considered/ evaluated.
The criteria for price/ quality scoring will be to reach a total percentage score as follows:
Price (tender)- deducting 1% from 100 for every percentage point each tender is in excess of the lowest tender, prior to weighting.
Quality- Contractor Design Statement [CDP] scoring will be maximum 100 marks, submissions ranked in relation to the other candidates based on the Employer’s stated aspirations/ requirements and the information provided by the candidate(s). The Contractor Design Statement [CDP] scores will be converted to a percentage, prior to weighting.
The highest scoring candidate may be recommended for acceptance as the preferred contractor. Additional information: Refer 'Instructions to Contractors and Project Criteria' at Specification of Works pages 5-11.
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published sub-criteria (2)
- CDP Quality submission: 70%
- price: 30%
Published award criteria (2)
- CDP Quality submission: 70
- Price: 30
- Suitability
[Capability Document SPD clause in brackets]:
[2C.1] It is the Employer’s preference that the contractor does not rely on the capacity of others
[2D.1] It is the Employer’s preference that works are not sub-contracted;
[4B1.1] The Candidate must have an annual average turnover more than GBP150,000.00 over the past 3 years
[4B.3] Newly established organisations [3 years old or less] should provide financial and capability information
[4B.5.1b & 4B.5.2] The minimum Insurance requirements are GBP5m cover for Public liability; GBP10m cover for Employer’s liability
[4B.6] The Candidate must have an annual net profit greater than zero in each of the past 3 years or a statement in mitigation and agreement to enquiries through credit reference
[4B.6] Candidates must agree to provide financial accounts on request and consent to additional financial background credit checks by the Employer
[4C.1] Contractors must include evidence of experience, directly or by in-house team(s), of completion of as many [and a minimum of three] similar common close/stair cleaning contracts as practicable in the past 3 years, preferably for RSL’s
[4C.1] The Employer must be deemed to be permitted to obtain references from any of the candidate’s clients
[4C.2] Suitably experienced and qualified local quality controller
[4C.6] Be corporate members of the British Institute of Cleaning Science [BICS]
[4C.6.1] Your person(s) of influence must be NEBOSH or IOSH qualified;
[4C.9] Operation of a management databa…
- Price carries 30 of 100 points: a 10% discount moves about 3 points. The method statement decides this lot, not the discount.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record · publisher note attached- Procedure method
- Open procedure
- Legal basis
- CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
- Procurement category
- Services
- Notice status
- Awarded
- Procurement threshold
- Unspecified in notice
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
- No (one-off requirement)
- First published
- 20 Nov 2023, 08:48 GMT
- Last source update
- 6 Mar 2024, 08:40 GMT
- Award evaluation window
- 20 Dec 2023 – …
- Authority reference
6379- FTS notice number
2024/S 000-007128- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-041b14Find a Tender
- Electronic trading
- e-invoicing allowed · electronic ordering · electronic payment
- Performance terms
Refer to the Specification of Works
Publisher note: (SC Ref:760121)
How it was run
Official notice- Submission deadline
- 20 Dec 2023, 12:00 GMT
- Submission channel
- {"electronicSubmission"}
- Accepted languages
- en
- Bid validity
- 90 days from the deadline
- Bids opened
- 20 Dec 2023, 12:30 GMT
Timeline
20 Dec 2023 → 1 Apr 2024 · 4 dates- Submission deadline20 Dec 2023, 12:00 GMT
- Bids opened20 Dec 2023, 12:30 GMT
- Notice published6 Mar 2024, 08:40 GMT
- Contract starts1 Apr 2024, 00:00 BST
Notice history
1 event · 2 releases on Find a Tender- Status changed to complete6 Mar 2024, 08:40 GMT
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast| Awarded to | Value | Date | Status |
|---|---|---|---|
| AL Scrubz Cleaning LtdSME | — | — | Awarded |
Contracts
Contract 007128-2024-6379-1 · AL Scrubz Cleaning LtdSME
- Signed
- 6 Mar 2024
- Value
- —
- Period
- … – 31 Mar 2025
- Status
- active
Bid statistics published by the authority
| Lot | Bids | SME | VCSE | Valid bid range |
|---|---|---|---|---|
| The tender evaluation will comprise the Capability SPD, your quality score for your… | 4bids · 4 electronic · 4 from abroad | 4 | — | £73,206 – £99,753 |
| Whole notice | — | — | — | £73,206 – £99,753 |
Contracting authority & participating public bodies
Dispute resolution & review bodies
- Glasgow Sheriff CourtReview body
Bidders & participating suppliers
1 commercial party on the notice- AL Scrubz Cleaning LtdAwarded supplier
Official documents & specifications (2)
Official links; attachments are not copiedTender pack and attachments
- Economic and financial selection criteria
- Technical selection criteria