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Published 13 May 2021, 14:09 BST

Official UK procurement notice

YPO - 001029 Air Fresheners and Odour Neutralisers

Official notice

Authority: YPO

Framework agreement13 lotsGoodsOpen procedure
Sectors: Chemical products (24)Furniture (incl. office furniture), furnishings, domestic appliances (excl. lighting) and cleaning products (39) Delivery: UKYorkshire & Humber (UKE45)
Framework ceiling (notional)Value not publishedframework ceiling, not attributable revenue
Awarded 23 Apr 2021
Lots 13see the lot list below

What is being bought13 lots · detail below

Published requirement description

YPO are looking for Providers to be appointed onto a Framework Agreement for the supply of Air Fresheners and Odour Neutralisers for use primarily (but not exclusively) in the education market. This Framework is designed to meet the needs of YPO by establishing an agreement for Providers to deliver stock into YPO’s distribution centre in Wakefield, West Yorkshire and to YPO customers across the UK on a ‘direct delivery’ basis whereby the end customer places the order with YPO and YPO places the order with the Provider, but the Provider delivers direct to the end customer.

CPV: Cleaning products · Disinfectants

How this framework works

From the published notice
Bids received
8 bids on the busiest of 13 lots · 7 suppliers appointed

Lots and requirements (13)Procurement structure

13 lots · no lot values published · same evaluation weights on every lot
Lot #1Freestanding air freshener. Gel block format. (minimum 150g).Awarded Yorkshire & Humber

Lot 1 is for the provision of freestanding air fresheners in a gel block format. (minimum 150g).

Delivery: Yorkshire & Humber
Extensions: The Framework Agreement will cover the period from 05 May 2021 – 04 May 2022 with three options to extend for an additional 12 months. The first decision to extend the contract period will be taken by the end of December 2021 and will be dependent on satisfactory completion of all aspects of the contract to date, the current market conditions for this category and YPO’s contracting structures. The maximum contract period will therefore be 4 years, from 05 May 2021 to 04 May 2025 (subject to an annual review, incorporating price negotiations and KPI performance).
24455000 Disinfectants39830000 Cleaning products
Lot #2Lot - 2 Trigger spray room and fabric freshener, suitable for fabrics, carpets, soft furnishings, and curtains. (1 Litre).Awarded Yorkshire & Humber

Lot 2 is for the provision of trigger spray room and fabric freshener, suitable for fabrics, carpets, soft furnishings, and curtains. (1 Litre).

Delivery: Yorkshire & Humber
Extensions: The Framework Agreement will cover the period from 05 May 2021 – 04 May 2022 with three options to extend for an additional 12 months. The first decision to extend the contract period will be taken by the end of December 2021 and will be dependent on satisfactory completion of all aspects of the contract to date, the current market conditions for this category and YPO’s contracting structures. The maximum contract period will therefore be 4 years, from 05 May 2021 to 04 May 2025 (subject to an annual review, incorporating price negotiations and KPI performance).
24455000 Disinfectants39830000 Cleaning products
Lot #3Trigger spray microbial odour and stain neutraliser. (750ml).Awarded Yorkshire & Humber

Lot 3 is for the provision of trigger spray microbial odour and stain neutralisers. (750ml).

Delivery: Yorkshire & Humber
Extensions: The Framework Agreement will cover the period from 05 May 2021 – 04 May 2022 with three options to extend for an additional 12 months. The first decision to extend the contract period will be taken by the end of December 2021 and will be dependent on satisfactory completion of all aspects of the contract to date, the current market conditions for this category and YPO’s contracting structures. The maximum contract period will therefore be 4 years, from 05 May 2021 to 04 May 2025 (subject to an annual review, incorporating price negotiations and KPI performance).
24455000 Disinfectants39830000 Cleaning products
Lot #4Carpet freshener powder designed to be vacuumed up after application. (500g).Awarded Yorkshire & Humber

Lot 4 is for the provision of carpet freshener powder designed to be vacuumed up after application. (500g).

Delivery: Yorkshire & Humber
Extensions: The Framework Agreement will cover the period from 05 May 2021 – 04 May 2022 with three options to extend for an additional 12 months. The first decision to extend the contract period will be taken by the end of December 2021 and will be dependent on satisfactory completion of all aspects of the contract to date, the current market conditions for this category and YPO’s contracting structures. The maximum contract period will therefore be 4 years, from 05 May 2021 to 04 May 2025 (subject to an annual review, incorporating price negotiations and KPI performance).
24455000 Disinfectants39830000 Cleaning products
Lot #5Aerosol fragranced air and room freshener with odour elimination technology. (Must have at least 2 fragrance options – 300ml).Awarded Yorkshire & Humber

Lot 5 is for the provision of aerosol fragranced air and room fresheners with odour elimination technology. (Must have at least 2 fragrance options – 300ml).

Delivery: Yorkshire & Humber
Extensions: The Framework Agreement will cover the period from 05 May 2021 – 04 May 2022 with three options to extend for an additional 12 months. The first decision to extend the contract period will be taken by the end of December 2021 and will be dependent on satisfactory completion of all aspects of the contract to date, the current market conditions for this category and YPO’s contracting structures. The maximum contract period will therefore be 4 years, from 05 May 2021 to 04 May 2025 (subject to an annual review, incorporating price negotiations and KPI performance).
24455000 Disinfectants39830000 Cleaning products
Lot #6Small aerosol Air Freshener with fragrance. (400ml).Awarded Yorkshire & Humber

Lot 6 is for the provision of small aerosol air fresheners with fragrance. (400ml).

Delivery: Yorkshire & Humber
Extensions: The Framework Agreement will cover the period from 05 May 2021 – 04 May 2022 with three options to extend for an additional 12 months. The first decision to extend the contract period will be taken by the end of December 2021 and will be dependent on satisfactory completion of all aspects of the contract to date, the current market conditions for this category and YPO’s contracting structures. The maximum contract period will therefore be 4 years, from 05 May 2021 to 04 May 2025 (subject to an annual review, incorporating price negotiations and KPI performance).
24455000 Disinfectants39830000 Cleaning products
Lot #7Medium Aerosol Air Freshener with fragrance. (500ml).Awarded Yorkshire & Humber

Lot 7 is for the provision of medium aerosol air fresheners with fragrance. (500ml).

Delivery: Yorkshire & Humber
Extensions: The Framework Agreement will cover the period from 05 May 2021 – 04 May 2022 with three options to extend for an additional 12 months. The first decision to extend the contract period will be taken by the end of December 2021 and will be dependent on satisfactory completion of all aspects of the contract to date, the current market conditions for this category and YPO’s contracting structures. The maximum contract period will therefore be 4 years, from 05 May 2021 to 04 May 2025 (subject to an annual review, incorporating price negotiations and KPI performance).
24455000 Disinfectants39830000 Cleaning products
Lot #8Large Aerosol Air Freshener with fragrance. (750ml).Awarded Yorkshire & Humber

Lot 8 is for the provision if large aerosol air freshener's with fragrance. (750ml).

Delivery: Yorkshire & Humber
Extensions: The Framework Agreement will cover the period from 05 May 2021 – 04 May 2022 with three options to extend for an additional 12 months. The first decision to extend the contract period will be taken by the end of December 2021 and will be dependent on satisfactory completion of all aspects of the contract to date, the current market conditions for this category and YPO’s contracting structures. The maximum contract period will therefore be 4 years, from 05 May 2021 to 04 May 2025 (subject to an annual review, incorporating price negotiations and KPI performance).
24455000 Disinfectants39830000 Cleaning products
Lot #9Urine neutraliser. Deodorises and neutralisers urine. (5 Litre).Awarded Yorkshire & Humber

Lot 9 is for the provision of urine neutralisers to deodorises and neutralisers urine. (5 Litre).

Delivery: Yorkshire & Humber
Extensions: The Framework Agreement will cover the period from 05 May 2021 – 04 May 2022 with three options to extend for an additional 12 months. The first decision to extend the contract period will be taken by the end of December 2021 and will be dependent on satisfactory completion of all aspects of the contract to date, the current market conditions for this category and YPO’s contracting structures. The maximum contract period will therefore be 4 years, from 05 May 2021 to 04 May 2025 (subject to an annual review, incorporating price negotiations and KPI performance).
24455000 Disinfectants39830000 Cleaning products
Lot #10Odour neutraliser / deodoriser. (5 Litre).Awarded Yorkshire & Humber

Lot 10 is for the provision of odour neutralisers / deodorisers. (5 Litre).

Delivery: Yorkshire & Humber
Extensions: The Framework Agreement will cover the period from 05 May 2021 – 04 May 2022 with three options to extend for an additional 12 months. The first decision to extend the contract period will be taken by the end of December 2021 and will be dependent on satisfactory completion of all aspects of the contract to date, the current market conditions for this category and YPO’s contracting structures. The maximum contract period will therefore be 4 years, from 05 May2021 to 04 May 2025 (subject to an annual review, incorporating price negotiations and KPI performance).
24455000 Disinfectants39830000 Cleaning products
Lot #11Odour neutraliser / deodoriser. (Direct delivery to a customer, Case of 4 x 5 Litre).Awarded UK

Lot 11 is for the provision of odour neutralisers / deodorisers. (Direct delivery to a customer, Case of 4 x 5 Litre).

Delivery: UK
Extensions: The Framework Agreement will cover the period from 05 May 2021 – 04 May 2022 with three options to extend for an additional 12 months. The first decision to extend the contract period will be taken by the end of December 2021 and will be dependent on satisfactory completion of all aspects of the contract to date, the current market conditions for this category and YPO’s contracting structures. The maximum contract period will therefore be 4 years, from 05 May 2021 to 04 May 2025 (subject to an annual review, incorporating price negotiations and KPI performance).
24455000 Disinfectants39830000 Cleaning products
Lot #12Air freshening automated dispenser with capability to be wall mounted with an adjustable time delay. Refills to be included. (270ml with +/- 10% tolerance). 1 Dispenser and 2 packs of x12 refills. (Different fragrance).Awarded Yorkshire & Humber

Lot 12 - Air freshening automated dispenser with capability to be wall mounted with an adjustable time delay. Refills to be included. (270ml with +/- 10% tolerance). 1 Dispenser and 2 packs of x12 refills. (Different fragrance).

Delivery: Yorkshire & Humber
Extensions: The Framework Agreement will cover the period from 05 May 2021 – 04 May 2022 with three options to extend for an additional 12 months. The first decision to extend the contract period will be taken by the end of December 2021 and will be dependent on satisfactory completion of all aspects of the contract to date, the current market conditions for this category and YPO’s contracting structures. The maximum contract period will therefore be 4 years, from 05 May 2021 to 04 May 2025 (subject to an annual review, incorporating price negotiations and KPI performance).
24455000 Disinfectants39830000 Cleaning products
Lot #13Trigger spray stain remover with odour control. Suitable for upholstery and carpets. (750ml).Awarded Yorkshire & Humber

Lot 13 is for the provision of trigger spray stain remover with odour control. Suitable for upholstery and carpets. (750ml).

Delivery: Yorkshire & Humber
Extensions: The Framework Agreement will cover the period from 05 May 2021 – 04 May 2022 with three options to extend for an additional 12 months. The first decision to extend the contract period will be taken by the end of December 2021 and will be dependent on satisfactory completion of all aspects of the contract to date, the current market conditions for this category and YPO’s contracting structures. The maximum contract period will therefore be 4 years, from 05 May 2021 to 04 May 2025 (subject to an annual review, incorporating price negotiations and KPI performance).
24455000 Disinfectants39830000 Cleaning products

What it takes to win
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How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored · same split on all 13 lots
Quality: 55%Price: 35%Social value: 10%
Published sub-criteria (4)
  • Quality: 35%
  • Delivery and Customer Service: 20%
  • price: 35%
  • CSR, Social Value and Sustainability: 10%
Published award criteria (4)
  • Quality: 35%
  • Delivery and Customer Service: 20%
  • CSR, Social Value and Sustainability: 10%
  • Price: 35%
What this means for your bid
  • Price carries 35 of 100 points: a 10% discount moves about 3.5 points. The method statement decides this lot, not the discount.
  • “YPO - 001029 Air Fresheners and Odour Neutralisers” is a framework: the contest is a place on its panel, not a single contract.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record · publisher note attached
Procedure method
Open procedure
Legal basis
CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category
Goods
Notice status
Awarded
Procurement threshold
Unspecified in notice
Regulatory regime
Standard
Commercial structure
Framework agreement
Who may use this agreement
Not stated in the notice; call-off rights may be limited to the establishing authority
Competition type
Competitive procedure
GPA / WTO covered
Yes (GPA)
Recurring procurement
Unspecified in notice
First published
13 May 2021, 14:09 BST
Last source update
13 May 2021, 14:09 BST
Authority reference
001029
FTS notice number
2021/S 000-010555
Classification (CPV)
Cleaning productsDisinfectants
Delivery area
UKYorkshire & Humber (UKE45)
Official registry OCID
ocds-h6vhtk-02b0ac Find a Tender

Publisher note: YPO are purchasing on the behalf of other contracting authorities. Please see the below link for details: https://www.ypo.co.uk/about/customers/ojeu-permissible-users . YPO will incorporate a standstill period at the point of notification of the award of the contract is provided to all bidders. The standstill period will be for a minimum of 10 calendar days, and provides time for unsuccessful tenderers to challenge the award decision before the contract is entered into. The Public Contracts Regulations 2015 provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the High Court (England, Wales and Northern Ireland).

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Suppliers appointed 7admitted to the panel · see the list ↓
Bids received 8busiest of 13 lots
Contracts signed 13latest 23 Apr 2021

13 suppliers are admitted to this framework without individual award values or dates, see the supplier list below.

Contracts

All 13 of these contracts carry the same published figure, £350,000, the framework's maximum for the whole notice, not each contract's own value. They are not eleven separate sums.

  • Lot 1 - Freestanding air freshener. Gel block format. (minimum 150g).

    Signed
    23 Apr 2021
    Value
    ceiling above
    Status
    active

  • Lot 10 - Odour neutraliser / deodoriser. (5 Litre).

    Signed
    23 Apr 2021
    Value
    ceiling above
    Status
    active

  • Lot 11 - Odour neutraliser / deodoriser. (Direct delivery to a customer, Case of 4 x 5 Litre).

    Signed
    23 Apr 2021
    Value
    ceiling above
    Status
    active

  • Lot 12 - Air freshening automated dispenser with capability to be wall mounted with an adjustable time delay. Refills to be included. (270ml with +/- 10% tolerance). 1 Dispenser and 2 packs of x12 refills. (Different fragrance).

    Signed
    23 Apr 2021
    Value
    ceiling above
    Status
    active

  • Lot 13 - Trigger spray stain remover with odour control. Suitable for upholstery and carpets. (750ml).

    Signed
    23 Apr 2021
    Value
    ceiling above
    Status
    active

  • Lot - 2 Trigger spray room and fabric freshener, suitable for fabrics, carpets, soft furnishings, and curtains. (1 Litre).

    Signed
    23 Apr 2021
    Value
    ceiling above
    Status
    active

  • Lot 3 - Trigger spay microbial odour and stain neutraliser (750ml)

    Signed
    23 Apr 2021
    Value
    ceiling above
    Status
    active

  • Lot 4 - Carpet freshener powder designed to be vacuumed up after application. (500g).

    Signed
    23 Apr 2021
    Value
    ceiling above
    Status
    active

  • Lot 5 - Aerosol fragranced air and room freshener with odour elimination technology. (Must have at least 2 fragrance options – 300ml).

    Signed
    23 Apr 2021
    Value
    ceiling above
    Status
    active

  • Lot 6 - Small aerosol Air Freshener with fragrance. (400ml).

    Signed
    23 Apr 2021
    Value
    ceiling above
    Status
    active

  • Lot 7 - Medium Aerosol Air Freshener with fragrance. (500ml).

    Signed
    23 Apr 2021
    Value
    ceiling above
    Status
    active

  • Lot 8 - Large Aerosol Air Freshener with fragrance. (750ml).

    Signed
    23 Apr 2021
    Value
    ceiling above
    Status
    active

  • Lot 9 - Urine neutraliser. Deodorises and neutralisers urine. (5 Litre).

    Signed
    23 Apr 2021
    Value
    ceiling above
    Status
    active

Bid statistics published by the authority

LotBidsSMEVCSEValid bid range
1 · Freestanding air freshener. Gel block format. (minimum 150g).6bids———
2 · Lot - 2 Trigger spray room and fabric freshener, suitable for fabrics, carpets, soft furnishings, and curtains. (1 Litre).5bids———
3 · Trigger spray microbial odour and stain neutraliser. (750ml).7bids———
4 · Carpet freshener powder designed to be vacuumed up after application. (500g).4bids———
5 · Aerosol fragranced air and room freshener with odour elimination technology. (Must have at least 2 fragrance options – 300ml).5bids———
6 · Small aerosol Air Freshener with fragrance. (400ml).7bids———
7 · Medium Aerosol Air Freshener with fragrance. (500ml).6bids———
8 · Large Aerosol Air Freshener with fragrance. (750ml).7bids———
9 · Urine neutraliser. Deodorises and neutralisers urine. (5 Litre).7bids———
10 · Odour neutraliser / deodoriser. (5 Litre).8bids———
11 · Odour neutraliser / deodoriser. (Direct delivery to a customer, Case of 4 x 5 Litre).7bids———
12 · Air freshening automated dispenser with capability to be wall mounted with an adjustable time delay. Refills to be included. (270ml with +/- 10% tolerance). 1 Dispenser and 2 packs of x12 refills. (Different fragrance).6bids———
13 · Trigger spray stain remover with odour control. Suitable for upholstery and carpets. (750ml).7bids———

Contracting authority & participating public bodies

YPO

Contracting authorityBody governed by public lawGeneral public services 41 Industrial Park, Wakefield, Yorkshire & Humber, WF2 0XEContact name, email, phone

Dispute resolution & review bodies

  • High Court of England and WalesReview body London

Framework contractors & participating bidders

7 commercial parties on the notice

Official documents & specifications

Official links; attachments are not copied

No document links were published on the notice.