Find a TenderAwarded

Published 13 Apr 2021, 16:41 BST

Official UK procurement notice

YPO - 001036 Catalogue Print and Finishing Services

Official notice

Authority: YPO (Public body)

Framework agreement2 lotsGoodsOpen procedure

Sectors: Printed matter and related products (22)Business Services & Consultancy (79) Delivery: UK

Framework ceiling (notional)£2,500,000total for 2 lots · framework ceiling, not attributable revenue

Submissions closed 19 May 2021awarded 17 Jun 2021

Lots 2see the lot list below

Framework period 4 yrsends 21 Jun 2025 · extension options published · starts 22 Jun 2021

What is being bought2 lots · detail below

Published requirement description

YPO are looking for Providers to be appointed onto a Framework Agreement for the

provision of print and finishing of YPO’s catalogues with delivery to YPO’s fulfilment house

and YPO addresses. The Framework is designed to meet the needs of YPO and any of YPO’s

wholly owned associated or subsidiary companies.

Recurrence: There is a possibility that this framework will be subject to renewal after 3.5 years from the commencement date.

CPV: Bespoke printed matter · Catalogues · Printed matter and related products · Printing services

How this framework works

From the published notice

Bids received: 7 bids on the busiest of 2 lots · 4 suppliers appointed
Framework period: 4 yrs from 22 Jun 2021

Lots and requirements (2)Procurement structure

2 lots · no lot values published · evaluation weights differ by lot

Lot #1YPO Main Catalogue Print and FinishingAwardedRenewal 4 yrs

Lot 1 covers YPO Main Catalogue Print and Finishing Services.

Contract period: 22 Jun 2021 – 21 Jun 2025 (4 yrs)

Delivery: UK

Extensions: The Framework Agreement will cover the period from 01 July 2021 to 30 June 2023 with two options to extend for an additional 12 months. The first decision to extend the contract will be taken by the end of April 2023 and will be dependent on satisfactory completion of all aspects of the contract to date, current market conditions for this category and YPO’s contracting structures. · There is a possibility that this framework will be subject to renewal after 3.5 years from the commencement date.Variant bids: not allowed

22458000 Bespoke printed matter 22461000 Catalogues 79810000 Printing services

Lot #2Seasonal Catalogue Print and FinishingAwardedRenewal 4 yrs

Lot 2 covers seasonal catalogue print and finishing services

Contract period: 22 Jun 2021 – 21 Jun 2025 (4 yrs)

Delivery: UK

22458000 Bespoke printed matter 22461000 Catalogues 79810000 Printing services

What it takes to win
i
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more

How bids were scored

Lots publish different evaluation splits; there is no single procedure weighting.

Lot	Quality	Price	Social value	Split
1 · YPO Main Catalogue Print and Finishing	50%	40%	10%
2 · Seasonal Catalogue Print and Finishing	50%	40%	10%

Conditions of participation1

Suitability
Organisations must ensure that they are not in breach of any of the mandatory or discretionary exclusions contained within Regulation 57 of the Public Contract Regulations 2015. Please refer to the Tender Documentation/Online Tender located on our E-procurement system. The web address can be found under 'Procurement Documents' in 'Communication' section in this notice.

What this means for your bid

Price carries 40 points on every lot: a 10% discount moves about 4 points.
“YPO - 001036 Catalogue Print and Finishing Services” is a framework: the contest is a place on its panel, not a single contract.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record · publisher note attached

Procedure method: Open procedure
Legal basis: CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category: Goods
Notice status: Awarded
Procurement threshold: Unspecified in notice
Regulatory regime: Standard
Commercial structure: Framework agreement
Who may use this agreement: Not stated in the notice; call-off rights may be limited to the establishing authority
Competition type: Competitive procedure
GPA / WTO covered: Yes (GPA)
Recurring procurement: Yes · There is a possibility that this framework will be subject to renewal after 3.5 years from the commencement date.
First published: 13 Apr 2021, 16:41 BST
Last source update: 13 Jul 2021, 15:41 BST
Award evaluation window: 19 May 2021 – …
Authority reference: 001036
FTS notice number: 2021/S 000-016392
Classification (CPV): Bespoke printed matterCataloguesPrinted matter and related productsPrinting services
Delivery area: UK
Official registry OCID: ocds-h6vhtk-02a5b6 Find a Tender

Contract terms

Performance terms: Please refer to the Framework Agreement Terms and Conditions located on our E-Procurement system. The web address can be found under 'Procurement Documents' in 'Communication' section in this notice.

Publisher note: YPO are purchasing on the behalf of other contracting authorities. Please see the below link for details: https://www.ypo.co.uk/about/customers/ojeu-permissible-users . YPO will incorporate a standstill period at the point of notification of the award of the contract is provided to all bidders. The standstill period will be for a minimum of 10 calendar days, and provides time for unsuccessful tenderers to challenge the award decision before the contract is entered into. The Public Contracts Regulations 2015 provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the High Court (England, Wales and Northern Ireland).

How it was run

Official notice

Run through: ProContract (Due North) · Who buys & how to bid on ProContract

Supplier login requiredLanguage: EN

Access & registration note: Free · short registration with manual review; public opportunity list

Appointment period ends: 19 May 2021, 14:00 BST
Submission channel: {"electronicSubmission"}
Accepted languages: en
Bid validity: 90 days from the deadline
Bids opened: 19 May 2021, 14:00 BST

Detailed submission instructions & authority contactsFrom official release

procontract.due-north.com/register ↗

Timeline

19 May 2021 → 13 Jul 2021 · 4 dates

Admission / appointment period endsperiod end, not a bid countdown
19 May 2021, 14:00 BST
Bids opened
19 May 2021, 14:00 BST
Contract starts
22 Jun 2021, 00:00 BST
Notice published
13 Jul 2021, 15:41 BST

Notice history

1 event · 3 releases on Find a Tender

Status changed to complete
13 Jul 2021, 15:41 BST

Published amendments (1 · 0 deadline changes)

When	What	Before	After	Shift
—	TextAward criteria · II.2.5	Quality criterion - Name: Social Value/Sustainability / Weighting: 15%	Quality criterion - Name: Social Value/Sustainability / Weighting: 10%

1 amendment published without a description.

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast

Suppliers appointed 4admitted to the panel · see the list ↓

Bids received 7busiest of 2 lots

Contracts signed 2latest 17 Jun 2021

2 suppliers are admitted to this framework without individual award values or dates, see the supplier list below.

Contracts

All 2 of these contracts carry the same published figure, £2,500,000, the framework's maximum for the whole notice, not each contract's own value. They are not eleven separate sums.

Lot 1 - YPO Main Catalogue Print and Finishing
Signed
17 Jun 2021
Value
ceiling above
Period
… – 21 Jun 2025
Status
active
Lot 2 - Seasonal Catalogue Print and Finishing
Signed
17 Jun 2021
Value
ceiling above
Period
… – 21 Jun 2025
Status
active

Bid statistics published by the authority

Lot	Bids	SME	VCSE	Valid bid range
1 · YPO Main Catalogue Print and Finishing	6bids	—	—	—
2 · Seasonal Catalogue Print and Finishing	7bids	—	—	—

Contracting authority & participating public bodies

YPO

Contracting authorityPublic bodyBody governed by public lawGeneral public services 41 Industrial Park, Wakefield, Yorkshire & Humber, WF2 0XEContact name, email, phone Published organisation website ↗

Dispute resolution & review bodies

High Court of England and WalesReview body London

Framework contractors & participating bidders

4 commercial parties on the notice

Hague Computer Supplies LimitedFramework contractor Normanton, Yorkshire & Humber
Pindar Scarborough LtdFramework contractor Leeds, Yorkshire & Humber
Walstead Roche LtdFramework contractor Colchester, East of England
Webmart LimitedFramework contractor Bicester, South East

Official documents & specifications (2)

Official links; attachments are not copied

Tender pack and attachments

Economic and financial selection criteriatenderEconomic and financial selection criteria
Technical selection criteriatenderTechnical selection criteria