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Published 14 Apr 2022, 13:56 BST

Official UK procurement notice

YPO - 001101 Occupational Health Solutions, EAP & Associated Services

Official notice

Authority: YPO·Consortium: 2 public authorities

Framework agreement2 lotsServicesOpen procedure
Sectors: Administration, defence and social security services (75)Education & Training (80)Health & Social Care (85) Delivery: UK
Framework ceiling (notional)£90,000,000total for 2 lots · framework ceiling, not attributable revenue
Submissions closed 27 May 2022awarded 5 Sept 2022
Lots 2see the lot list below
Framework period 4 yrsends 30 Sept 2026 · extension options published · starts 1 Oct 2022

What is being bought2 lots · detail below

Published requirement description

YPO are looking for Providers to be appointed onto a Framework Agreement for the provision of Occupational Health Solutions, Employee Assistance Programmes and Associated Services. The Framework is designed to meet the needs of all public sector organisations which includes YPO’s internal requirements. YPO is the lead Public Sector Buying Organisation (PSBO) for this Framework Agreement in collaboration with London Borough of Islington (“Islington Council”) as a group of Public Sector Buying Organisations

  • Recurrence: There is a possibility that this framework will be subject to renewal after 3.5 years from the commencement date.

CPV: Administrative healthcare services · Health and social work services · Health services · Training programme services

How this framework works

From the published notice
Bids received
17 bids received · 14 suppliers appointed
Framework period
4 yrs from 1 Oct 2022

Lots and requirements (2)Procurement structure

2 lots · no lot values published · same evaluation weights on every lot
Lot #1Occupational Health Solutions & Associated ServicesCancelledRenewal 4 yrs

This lot and all sub-lots will all be supported by an outcome focussed specification which will

enable the delivery of solutions to contracting authorities that are suited to their specific

needs.

The focus of an OH solution is to support increased productivity within the workplace,

ensuring employers meet their legal obligations to their employees and promoting a

healthier workforce.

Core services will include:

  • Pre-employment health screening/questionnaires
  • Management referrals
  • Ongoing absence management
  • Health surveillance
  • Statutory medicals
  • Ensuring organisations meet their legal obligations in respect of employee health
  • Provide and promote effective return to work strategies
  • Strategic advice and guidance
  • Provision of an occupational health management system for use by managers
  • Ability to deliver services both in person and remotely

Associated services will capture all services associated to occupational health, some

examples are:

  • Neurodiversity diagnostics and workplace adjustments
  • Asbestos medical assessments
  • Drug and alcohol screening
  • Rehabilitation services
  • Workstation assessments
  • Vaccination programmes
  • Wellbeing training
  • Wellbeing programmes
  • Day 1 absence programme
  • There will also be the option to include EAP as an additional service, to give organisations

the chance to procure both OH & EAP in one place

Providers will outline which associated services they can deliver within their bid submission

and will be able to update these services throughout the life of the framework.

This lot will be supported by sub-lots covering specific regions, opening up the reach of this

framework in comparison to the previous iteration and providing SME providers the ability to

provide to public sector organisations. Ability to deliver in the identified region will be a

pass/fail criteria and evidence of ability to deliver in the identified region will be required.

Contract period: 1 Oct 2022 – 30 Sept 2026 (4 yrs)
Delivery: UK
Extensions: The Framework Agreement will cover the period from 1st October 2022 to 30th September 2024 with the option to extend for up to an additional 24 months. A decision to extend the framework beyond this initial term will be taken by June 2024 and will be dependent on satisfactory completion of all aspects of the contract to date, the current market conditions for this category and YPO’s contracting structures. The maximum contract period will therefore be 4 years from 1st October 2022 to 30th September 2026 (subject to an annual review, incorporating KPI performance and price negotiations following the initial fixed pricing period). · There is a possibility that this framework will be subject to renewal after 3.5 years from the commencement date.Variant bids: not allowed
75122000 Administrative healthcare services85000000 Health and social work services85100000 Health services
Lot #2Employee Assistance Programme & Additional ServiceCancelledRenewal 4 yrs

Employee Assistance Programmes are considered to be a valuable employee benefit

designed to help with both professional and personal problems which could be impacting

well-being. Unlike OH solutions, EAP is employee-led and a key focus in the ability to selfrefer and the provision of a confidential service. These programmes are aimed at improving

morale and working environments, reducing stress, absence and improving overall employee

health.

Core services will include:

  • 24/7 emotional support, via telephone and/or online
  • Guided self-help solutions
  • Session based counselling
  • Information in respect of legal, financial and workplace issues
  • Workplace support for managers

Additional services will capture all outcome focused services related to employee wellbeing, some examples are:

  • Neurodiversity diagnostics and workplace adjustments
  • Wellbeing training
  • Wellbeing programmes
  • Career coaching
  • Critical incident/post trauma support
Contract period: 1 Oct 2022 – 30 Sept 2026 (4 yrs)
Delivery: UK
Extensions: The Framework Agreement will cover the period from 1st October 2022 to 30th September 2024 with the option to extend for up to an additional 24 months. A decision to extend the framework beyond this initial term will be taken by June 2024 and will be dependent on satisfactory completion of all aspects of the contract to date, the current market conditions for this category and YPO’s contracting structures. The maximum contract period will therefore be 4 years from 1st October 2022 to 30th September 2026 (subject to an annual review, incorporating KPI performance and price negotiations following the initial fixed pricing period). · There is a possibility that this framework will be subject to renewal after 3.5 years from the commencement date.Variant bids: not allowed
75122000 Administrative healthcare services85000000 Health and social work services

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored · same split on all 2 lots
Quality: 50%Price: 40%Social value: 10%
Published award criteria (3)
  • Social Value: 10%
  • Quality: 50%
  • Price: 40%
Conditions of participation1
  • Suitability

    Organisations must ensure that they are not in breach of any of the mandatory or discretionary exclusions contained in Regulation 57 of the Public Contracts Regulations 2015. Please refer to the Tender Documentation/ Online Tender located on our E-Procurement system. The web address can be found under ‘Procurement Documents’ in ‘Communication’ section in this notice.

What this means for your bid
  • Price carries 40 of 100 points: a 10% discount moves about 4 points. The method statement decides this lot, not the discount.
  • “YPO - 001101 Occupational Health Solutions, EAP & Associated Services” is a framework: the contest is a place on its panel, not a single contract.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record · publisher note attached
Procedure method
Open procedure
Legal basis
CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category
Services
Notice status
Awarded
Procurement threshold
Unspecified in notice
Regulatory regime
Standard
Commercial structure
Framework agreement
Who may use this agreement
Not stated in the notice; call-off rights may be limited to the establishing authority
Competition type
Competitive procedure
GPA / WTO covered
Yes (GPA)
Recurring procurement

Yes · There is a possibility that this framework will be subject to renewal after 3.5 years from the commencement date.

First published
14 Apr 2022, 13:56 BST
Last source update
27 Sept 2022, 11:28 BST
Award evaluation window
18 May 2022 – …
Authority reference
001101
FTS notice number
2022/S 000-027017
Classification (CPV)
Administrative healthcare servicesHealth and social work servicesHealth servicesTraining programme services
Delivery area
UK
Official registry OCID
ocds-h6vhtk-032de0 Find a Tender
Contract terms
Performance terms

Please refer to the Framework Agreement Terms and Conditions located on our E-Procurement system. The web address can be found under Procurement Documents in ‘Communication’ Section in this notice.

Publisher note: YPO are purchasing on the behalf of other contracting authorities. Please see the below link for details: https://www.ypo.co.uk/about/customers/permissible-users . YPO will incorporate a standstill period at the point of notification of the award of the contract is provided to all bidders. The standstill period will be for a minimum of 10 calendar days, and provides time for unsuccessful tenderers to challenge the award decision before the contract is entered into. The Public Contracts Regulations 2015 provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the High Court (England, Wales and Northern Ireland).

How it was run

Official notice
Run through: ProContract (Due North) · Who buys & how to bid on ProContract
Supplier login requiredLanguage: EN
Access & registration note: Free · short registration with manual review; public opportunity list
Appointment period ends
27 May 2022, 12:00 BST
Submission channel
{"electronicSubmission"}
Accepted languages
en
Bid validity
90 days from the deadline
Bids opened
18 May 2022, 12:00 BST
Detailed submission instructions & authority contactsFrom official release

procontract.due-north.com/register ↗

Timeline

18 May 2022 → 1 Oct 2022 · 4 dates
  1. Bids opened
    18 May 2022, 12:00 BST
  2. Admission / appointment period endsperiod end, not a bid countdown
    27 May 2022, 12:00 BST
  3. Notice published
    27 Sept 2022, 11:28 BST
  4. Contract starts
    1 Oct 2022, 00:00 BST

Notice history

2 events · 3 releases on Find a Tender · since 20 May 2022
  1. Deadline moved to 27 May 2022, 12:00 BST
    20 May 2022, 15:25 BST
    +9 days · was 18 May 2022, 12:00 BST
  2. Status changed to complete
    27 Sept 2022, 11:28 BST
Published amendments (1 · 1 deadline change)
WhenWhatBeforeAfterShift
—DeadlineTime limit for receipt of tenders or requests to participate · IV.2.218 May 202227 May 2022+9 d

1 amendment published without a description.

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Suppliers appointed 14admitted to the panel · see the list ↓
Bids received 17
Contracts signed 1latest 5 Sept 2022

1 suppliers are admitted to this framework without individual award values or dates, see the supplier list below.

Contracts

  • 001101 Occupational Health Solutions, EAP & Associated Services

    Signed
    5 Sept 2022
    Value
    £90,000,000
    Status
    active

Bid statistics published by the authority

BidsSMEVCSEValid bid range
17bids———

Contracting authority & participating public bodies

2 public bodies on the notice

YPO

Contracting authorityBody governed by public lawGeneral public services 41 Industrial Park, Wakefield, Yorkshire & Humber, WF2 0XEContact name, email, phone Published organisation website ↗

Consortium members and other public bodies

  • London Borough of Islington (“Islington Council”)Contracting authority London, LondonContact email

Dispute resolution & review bodies

  • High Court of England and WalesReview body London

Framework contractors & participating bidders

14 commercial parties on the notice
Show 4 more suppliers

Official documents & specifications (2)

Official links; attachments are not copied

Tender pack and attachments

  • Economic and financial selection criteriatenderEconomic and financial selection criteria
  • Technical selection criteriatenderTechnical selection criteria