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Published 16 Sept 2022, 10:29 BST

Official UK procurement notice

YPO - 001152 The Supply of Office Machines

Official notice

Authority: YPO

Framework agreement6 lotsGoodsOpen procedure
Sectors: Office and computing machinery, equipment and supplies except furniture and software packages (30) Delivery: UK
Framework ceiling (notional)£4,000,000total for 6 lots · framework ceiling, not attributable revenue
Submissions closed 21 Oct 2022awarded 20 Dec 2022
Lots 6see the lot list below
Framework period 4 yrsends 31 Dec 2026 · extension options published · starts 1 Jan 2023

What is being bought6 lots · detail below

Published requirement description

YPO are looking for Providers to be appointed onto a Framework Agreement for the supply of

Office Machines for use primarily in the education market. This Framework is designed to

meet the needs of YPO by establishing an agreement for Providers to deliver both stock into

YPO’s distribution centre in Wakefield, West Yorkshire and to deliver to YPO customers on a

direct basis whereby the end customer places the order with YPO and YPO places the order

with the Provider, but the Provider delivers direct to the end customer.

  • Recurrence: There is a possibility that this framework will be renewed after 3.5 years from the commencement date.

CPV: Office machinery, equipment and supplies except computers, printers and furniture

How this framework works

From the published notice
Bids received
9 bids received · 8 suppliers appointed
Framework period
4 yrs from 1 Jan 2023

Lots and requirements (6)Procurement structure

6 lots · no lot values published · evaluation weights differ by lot
Lot #1TrimmersCancelledRenewal 4 yrs

Trimmers

Contract period: 1 Jan 2023 – 31 Dec 2026 (4 yrs)
Delivery: UK
Extensions: The Framework Agreement will cover the period from 10th January 2023 to 9th January 2025 with two options to extend for an additional 12 months. The first decision to extend the contract period will be taken by the end of August 2024 and will be dependent on satisfactory completion of all aspects of the contract to date, the current market conditions for this category and YPO’s contracting structures. The maximum contract period will therefore be 4 years, from 10th January 2023 to 9th January 2027 (subject to an annual review, incorporating price negotiations and KPI performance). · There is a possibility that this framework will be renewed after 3.5 years from the commencement date.Variant bids: not allowed
30100000 Office machinery, equipment and supplies except computers, printers and furniture
Lot #2GuillotinesCancelledRenewal 4 yrs

Guillotines

Contract period: 1 Jan 2023 – 31 Dec 2026 (4 yrs)
Delivery: UK
Extensions: The Framework Agreement will cover the period from 10th January 2023 to 9th January 2025 with two options to extend for an additional 12 months. The first decision to extend the contract period will be taken by the end of August 2024 and will be dependent on satisfactory completion of all aspects of the contract to date, the current market conditions for this category and YPO’s contracting structures. The maximum contract period will therefore be 4 years, from 10th January 2023 to 9th January 2027 (subject to an annual review, incorporating price negotiations and KPI performance). · There is a possibility that this framework will be renewed after 3.5 years from the commencement date.Variant bids: not allowed
30100000 Office machinery, equipment and supplies except computers, printers and furniture
Lot #3LaminatorsCancelledRenewal 4 yrs

Laminators

Contract period: 1 Jan 2023 – 31 Dec 2026 (4 yrs)
Delivery: UK
Extensions: The Framework Agreement will cover the period from 10th January 2023 to 9th January 2025 with two options to extend for an additional 12 months. The first decision to extend the contract period will be taken by the end of August 2024 and will be dependent on satisfactory completion of all aspects of the contract to date, the current market conditions for this category and YPO’s contracting structures. The maximum contract period will therefore be 4 years, from 10th January 2023 to 9th January 2027 (subject to an annual review, incorporating price negotiations and KPI performance). · There is a possibility that this framework will be renewed after 3.5 years from the commencement date.Variant bids: not allowed
30100000 Office machinery, equipment and supplies except computers, printers and furniture
Lot #4Binding MachinesCancelledRenewal 4 yrs

Binding Machines

Contract period: 1 Jan 2023 – 31 Dec 2026 (4 yrs)
Delivery: UK
Extensions: The Framework Agreement will cover the period from 10th January 2023 to 9th January 2025 with two options to extend for an additional 12 months. The first decision to extend the contract period will be taken by the end of August 2024 and will be dependent on satisfactory completion of all aspects of the contract to date, the current market conditions for this category and YPO’s contracting structures. The maximum contract period will therefore be 4 years, from 10th January 2023 to 9th January 2027 (subject to an annual review, incorporating price negotiations and KPI performance). · There is a possibility that this framework will be renewed after 3.5 years from the commencement date.Variant bids: not allowed
30100000 Office machinery, equipment and supplies except computers, printers and furniture
Lot #5ShreddersCancelledRenewal 4 yrs

Shredders

Contract period: 1 Jan 2023 – 31 Dec 2026 (4 yrs)
Delivery: UK
Extensions: The Framework Agreement will cover the period from 10th January 2023 to 9th January 2025 with two options to extend for an additional 12 months. The first decision to extend the contract period will be taken by the end of August 2024 and will be dependent on satisfactory completion of all aspects of the contract to date, the current market conditions for this category and YPO’s contracting structures. The maximum contract period will therefore be 4 years, from 10th January 2023 to 9th January 2027 (subject to an annual review, incorporating price negotiations and KPI performance). · There is a possibility that this framework will be renewed after 3.5 years from the commencement date.Variant bids: not allowed
30100000 Office machinery, equipment and supplies except computers, printers and furniture
Lot #6Auto-Feed ShreddersCancelledRenewal 4 yrs

Auto-Feed Shredders

Contract period: 1 Jan 2023 – 31 Dec 2026 (4 yrs)
Delivery: UK
Extensions: The Framework Agreement will cover the period from 10th January 2023 to 9th January 2025 with two options to extend for an additional 12 months. The first decision to extend the contract period will be taken by the end of August 2024 and will be dependent on satisfactory completion of all aspects of the contract to date, the current market conditions for this category and YPO’s contracting structures. The maximum contract period will therefore be 4 years, from 10th January 2023 to 9th January 2027 (subject to an annual review, incorporating price negotiations and KPI performance). · There is a possibility that this framework will be renewed after 3.5 years from the commencement date.Variant bids: not allowed
30100000 Office machinery, equipment and supplies except computers, printers and furniture

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored

Lots publish different evaluation splits; there is no single procedure weighting.

LotQualityPriceSocial valueSplit
1 · Trimmers40%50%10%
2 · Guillotines40%50%10%
3 · Laminators40%50%10%
4 · Binding Machines40%50%10%
5 · Shredders40%50%10%
6 · Auto-Feed Shredders40%50%10%
Conditions of participation1
  • Suitability

    Organisations must ensure that they are not in breach of any of the mandatory or discretionary exclusions contained in Regulation 57 of the Public Contracts Regulations 2015. Please refer to the

    Tender Documentation/ Online Tender located on our E-Procurement system. The web

    address can be found under ‘Procurement Documents’ in ‘Communication’ section in this

    notice.

What this means for your bid
  • Price carries 50 points on every lot: a 10% discount moves about 5 points.
  • “YPO - 001152 The Supply of Office Machines” is a framework: the contest is a place on its panel, not a single contract.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record · publisher note attached
Procedure method
Open procedure
Legal basis
CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category
Goods
Notice status
Awarded
Procurement threshold
Unspecified in notice
Regulatory regime
Standard
Commercial structure
Framework agreement
Who may use this agreement
Not stated in the notice; call-off rights may be limited to the establishing authority
Competition type
Competitive procedure
GPA / WTO covered
Yes (GPA)
Recurring procurement
Yes · There is a possibility that this framework will be renewed after 3.5 years from the commencement date.
First published
16 Sept 2022, 10:29 BST
Last source update
10 Jan 2023, 09:12 GMT
Award evaluation window
21 Oct 2022 – …
Authority reference
001152
FTS notice number
2023/S 000-000618
Classification (CPV)
Office machinery, equipment and supplies except computers, printers and furniture
Delivery area
UK
Official registry OCID
ocds-h6vhtk-0368fb Find a Tender
Contract terms
Performance terms

Please refer to the Framework Agreement Terms and Conditions located on our E-Procurement system. The web address can be found under Procurement Documents in ‘Communication’ Section in this notice

Publisher note: YPO are purchasing on the behalf of other contracting authorities. Please see the below link for details: https://www.ypo.co.uk/about/customers/permissible-users . YPO will incorporate a standstill period at the point of notification of the award of the contract is provided to all bidders. The standstill period will be for a minimum of 10 calendar days, and provides time for unsuccessful tenderers to challenge the award decision before the contract is entered into. The Public Contracts Regulations 2015 provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the High Court (England, Wales and Northern Ireland).

How it was run

Official notice
Run through: ProContract (Due North) · Who buys & how to bid on ProContract
Supplier login requiredLanguage: EN
Access & registration note: Free · short registration with manual review; public opportunity list
Appointment period ends
21 Oct 2022, 14:00 BST
Submission channel
{"electronicSubmission"}
Accepted languages
en
Bid validity
90 days from the deadline
Bids opened
21 Oct 2022, 14:00 BST
Detailed submission instructions & authority contactsFrom official release

procontract.due-north.com ↗

Timeline

21 Oct 2022 → 10 Jan 2023 · 4 dates
  1. Admission / appointment period endsperiod end, not a bid countdown
    21 Oct 2022, 14:00 BST
  2. Bids opened
    21 Oct 2022, 14:00 BST
  3. Contract starts
    1 Jan 2023
  4. Notice published
    10 Jan 2023, 09:12 GMT

Notice history

1 event · 2 releases on Find a Tender
  1. Status changed to complete
    10 Jan 2023, 09:12 GMT

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Suppliers appointed 8admitted to the panel · see the list ↓
Bids received 9
Contracts signed 1latest 20 Dec 2022

1 suppliers are admitted to this framework without individual award values or dates, see the supplier list below.

Contracts

  • YPO - 001152 The Supply of Office Machines

    Signed
    20 Dec 2022
    Value
    £4,000,000
    Status
    active

Bid statistics published by the authority

BidsSMEVCSEValid bid range
9bids———

Contracting authority & participating public bodies

YPO

Contracting authorityBody governed by public lawGeneral public services 41 Industrial Park, Wakefield, Yorkshire & Humber, WF2 0XEContact name, email, phone Published organisation website ↗

Dispute resolution & review bodies

  • High Court of England and WalesReview body London

Framework contractors & participating bidders

8 commercial parties on the notice

Official documents & specifications (2)

Official links; attachments are not copied

Tender pack and attachments

  • Economic and financial selection criteriatenderEconomic and financial selection criteria
  • Technical selection criteriatenderTechnical selection criteria