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Published 13 Nov 2023, 10:51 GMT

Official UK procurement notice

YPO 001222 - Swimming Pool Chemicals

Official notice

Authority: YPO

Framework agreementGoodsOpen procedure
Sectors: Chemical products (24)Machinery for mining, quarrying, construction equipment (43) Delivery: UK
Framework ceiling (notional)£500,000framework ceiling, not attributable revenue
Submissions closed 18 Dec 2023awarded 16 Jan 2024
Framework period 4 yrsends 26 Jan 2028 · extension options published · starts 27 Jan 2024

What is being bought

Published requirement description

Framework Agreement for the supply of Swimming Pool Chemicals for use primarily in the education market and local authority leisure facilities market. This Framework is designed to allow YPO to meet the needs of all public sector organisations by establishing an agreement where the end customer will place orders directly with the Provider on a “contract” basis and the Provider will deliver direct to

the end customer on an agreed basis.

  • Recurrence: There is a possibility that this framework will be renewed after 3.5 years from the commencement date.

CPV: Equipment for swimming pools · Water-treatment chemicals

How this framework works

From the published notice
Places
up to 1 suppliers · 3 bids received (3.0 per place) · 2 appointed (full)
Framework period
4 yrs from 27 Jan 2024

The lotProcurement structure

single lot · value published
Lot #1YPO operates nationally supplying Schools, Colleges and Universities, in addition to…AwardedRenewal 4 yrsPublished value£500,000

YPO operates nationally supplying Schools, Colleges and Universities, in addition to all major

Local Government departments including Social Services, Catering, Transport, Highways,

Building Services, Admin and Waste Management as well as Emergency Service Authorities.

YPO are looking for Providers to be appointed onto a Framework Agreement for the supply of

Swimming Pool Chemicals for use primarily in the education market and local authority

leisure facilities market. This Framework is designed to allow YPO to meet the needs of all

public sector organisations by establishing an agreement where the end customer will place

orders directly with the Provider on a “contract” basis and the Provider will deliver direct to

the end customer on an agreed basis.

Contract period: 27 Jan 2024 – 26 Jan 2028 (4 yrs)
Delivery: UK
Extensions: The Framework Agreement will cover the period from 27th January 2024 with two options to extend for an additional 12 months. The first decision to extend the contract period will be taken by the end of December 2025 and will be dependent on satisfactory completion of all aspects of the contract to date, the current market conditions for this category and YPO’s contracting structures. The maximum contract period will therefore be 4 years, from 27th January 2024 to 26th January 2028 (subject to an annual review, incorporating price negotiations and KPI performance). · There is a possibility that this framework will be renewed after 3.5 years from the commencement date.Variant bids: not allowed
43324100 Equipment for swimming pools

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored
Quality: 60%Price: 30%Social value: 10%
Published sub-criteria (4)
  • Quality: 40%
  • Delivery and Customer Service: 20%
  • price: 30%
  • Social Value/Sustainability: 10%
Published award criteria (4)
  • Quality: 40%
  • Delivery and Customer Service: 20%
  • Social Value/Sustainability: 10%
  • Price: 30%
Conditions of participation1
  • Suitability

    Organisations must ensure that they are not in breach of any of the mandatory or discretionary exclusions contained in Regulation 57 of the Public Contracts Regulations 2015. Please refer to the

    Tender Documentation/ Online Tender located on our E-Procurement system. The web address can be found under ‘Procurement Documents’ in ‘Communication’ section in this notice.

What this means for your bid
  • Price carries 30 of 100 points: a 10% discount moves about 3 points. The method statement decides this lot, not the discount.
  • “YPO 001222 - Swimming Pool Chemicals” is a framework: the contest is a place on its panel, up to 1 suppliers, not a single contract.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record · publisher note attached
Procedure method
Open procedure
Legal basis
CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category
Goods
Notice status
Awarded
Procurement threshold
Unspecified in notice
Regulatory regime
Standard
Commercial structure
Framework agreement
Who may use this agreement
Not stated in the notice; call-off rights may be limited to the establishing authority
Competition type
Competitive procedure
GPA / WTO covered
Yes (GPA)
Recurring procurement
Yes · There is a possibility that this framework will be renewed after 3.5 years from the commencement date.
First published
13 Nov 2023, 10:51 GMT
Last source update
14 Feb 2024, 15:13 GMT
Award evaluation window
18 Dec 2023 – …
Authority reference
001222
FTS notice number
2024/S 000-004944
Classification (CPV)
Equipment for swimming poolsWater-treatment chemicals
Delivery area
UK
Official registry OCID
ocds-h6vhtk-0417a1 Find a Tender
Contract terms
Performance terms

Please refer to the Framework Agreement Terms and Conditions located on our E-Procurement system. The web address can be found under Procurement Documents in ‘Communication’ Section in this notice.

Publisher note: YPO are purchasing on the behalf of other contracting authorities. Please see the below link for details: https://www.ypo.co.uk/about/customers/permissible-users . YPO will incorporate a standstill period at the point of notification of the award of the contract is provided to all bidders. The standstill period will be for a minimum of 10 calendar days, and provides time for unsuccessful tenderers to challenge the award decision before the contract is entered into. The Public Contracts Regulations 2015 provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the High Court (England, Wales and Northern Ireland).

How it was run

Official notice
Run through: ProContract (Due North) · Who buys & how to bid on ProContract
Supplier login requiredLanguage: EN
Access & registration note: Free · short registration with manual review; public opportunity list
Appointment period ends
18 Dec 2023, 14:00 GMT
Submission channel
{"electronicSubmission"}
Accepted languages
en
Bid validity
90 days from the deadline
Bids opened
18 Dec 2023, 14:00 GMT
Detailed submission instructions & authority contactsFrom official release

procontract.due-north.com ↗

Timeline

18 Dec 2023 → 14 Feb 2024 · 4 dates
  1. Admission / appointment period endsperiod end, not a bid countdown
    18 Dec 2023, 14:00 GMT
  2. Bids opened
    18 Dec 2023, 14:00 GMT
  3. Contract starts
    27 Jan 2024
  4. Notice published
    14 Feb 2024, 15:13 GMT

Notice history

1 event · 2 releases on Find a Tender
  1. Status changed to complete
    14 Feb 2024, 15:13 GMT

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Suppliers appointed 2admitted to the panel · see the list ↓
Bids received 3
Contracts signed 1latest 16 Jan 2024

1 suppliers are admitted to this framework without individual award values or dates, see the supplier list below.

Contracts

  • YPO 001222 - Swimming Pool Chemicals

    Signed
    16 Jan 2024
    Value
    £500,000
    Period
    … – 26 Jan 2028
    Status
    active

Bid statistics published by the authority

BidsSMEVCSEValid bid range
3bids———

Contracting authority & participating public bodies

YPO

Contracting authorityBody governed by public lawGeneral public services 41 Industrial Park, Wakefield, Yorkshire & Humber, WF2 0XEContact name, email, phone Published organisation website ↗

Dispute resolution & review bodies

  • High Court of England and WalesReview body London

Framework contractors & participating bidders

2 commercial parties on the notice
  • Brenntag UK LimitedFramework contractor Alpha House, Lawnswood Business Park, Redvers, Leeds, LS16 6QY, Yorkshire & Humber
  • Chemsol Cymru LimitedFramework contractor Chemsol House, Conwy Morfa Business Park, Conwy, LL32 8HH, Wales

Official documents & specifications (2)

Official links; attachments are not copied

Tender pack and attachments

  • Economic and financial selection criteriatenderEconomic and financial selection criteria
  • Technical selection criteriatenderTechnical selection criteria