Official UK procurement notice
009102 - Fire Equipment Supplies and Services
Authority: Newcastle City Council (Local council)
What is being bought
Published requirement descriptionNewcastle City Council gives notice that, following a fully compliant Invitation to Tender process conducted in accordance with the Public Contracts Regulations, a contract has been awarded for the provision of Fire Equipment Supplies and Services. The procurement sought a contractor capable of delivering annual servicing and inspection of fire safety equipment across Council premises, including portable fire equipment, extinguishers, hose reels (excluding those in the Civic Centre), and associated reporting, recharging, emergency response, and asset management requirements. The successful supplier demonstrated full compliance with the specification, including obligations relating to condemned equipment protocols, record keeping, monthly reporting, emergency call‑outs within 48 hours, and future legislative requirements surrounding the replacement of AFFF foam extinguishers.
The tender was evaluated in line with the published criteria, and the successful bidder was identified as offering the most advantageous tender. 24 contract with options to extend of 12 months + 12 months.
CPV: Firefighting equipment · Repair and maintenance services of firefighting equipment · Repair and maintenance services of security equipment
The lotProcurement structure
single lot · value publishedLot #1AwardedRenewalPublished value£250,000
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published sub-criteria (2)
- Quality: 40%
- Cost: 60%
Published award criteria (2)
- Quality
- Cost
- Price carries 60 of 100 points: a 10% discount moves about 6 points. This one is won on the number: sharpen the price before polishing the prose.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record- Procedure method
- Open procedure
- Legal basis
- UKPGA · 2023/54 Procurement Act 2023
- Procurement category
- Services
- Notice status
- Awarded
- Procurement threshold
- Above threshold (FTS publication)
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Unspecified in notice
- Recurring procurement
- Unspecified in notice
- First published
- 31 Jul 2025, 11:40 BST
- Last source update
- 20 Jan 2026, 11:08 GMT
- Award evaluation window
- Submission end – 1 Nov 2025
- Authority reference
009102 - Fire Equipment Supplies and Services- FTS notice number
2025/S 000-044670- Latest notice
- Contract details notice (UK7)
- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-056a03Find a Tender
How it was run
Official notice- Submission deadline
- 4 Sept 2025, 23:59 BST
- Clarification deadline
- 29 Aug 2025, 23:59 BST
- Electronic submission
- Allowed
- Accepted languages
- en
All documents can be accessed at www.open-uk.org ↗
Timeline
31 Jul 2025 → 1 May 2026 · 7 dates- Tender notice published31 Jul 2025, 11:40 BST
- Clarification questions by29 Aug 2025, 23:59 BST
- Submission deadline4 Sept 2025, 23:59 BST
- Award decision expected by360 days ago1 Nov 2025, 23:59 GMT
- Assessment summaries sent293 days ago8 Jan 2026
- Latest notice published281 days ago20 Jan 2026, 11:08 GMT
- Contract starts180 days ago1 May 2026, 00:00 BST
Notice history
5 events · 3 releases on Find a Tender · since 31 Jul 2025- Tender notice published31 Jul 2025, 11:40 BSTUK4
- Contract award notice published8 Jan 2026, 12:01 GMTUK6
- Status changed to complete8 Jan 2026, 12:01 GMT
- Contract details notice published20 Jan 2026, 11:08 GMTUK7
- Contract signature expected21 Jan 2026, 23:59 GMTscheduled
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast| Awarded to | Value | Date | Status |
|---|---|---|---|
| JLA Ltd1 May 2026 – 30 Apr 2028 · up to 30 Apr 2030Extensions: 2 x 12 month options to extend | £160,000 | 8 Jan 2026 | Awarded |
Contracts
009102 - Fire Equipment Supplies and Services · JLA Ltd
- Signed
- 20 Jan 2026
- Value
- £160,000
- Period
- 1 May 2026 – 30 Apr 2028 · up to 30 Apr 2030 with extensions
- Status
- active
- Extensions
- 2 x Options to extend of 12 months
3 agreed KPIs: N/A · N/A · N/A
- N/A
- N/A
- N/A
Bid statistics published by the authority
| Bids | SME | VCSE | Valid bid range |
|---|---|---|---|
| 6final-stage tenders | 5 | 0 | — |
Contracting authority & participating public bodies
Bidders & participating suppliers
1 commercial party on the notice- JLA LIMITEDAwarded supplier
Official documents & specifications (3)
Official links; attachments are not copiedNotices published for this procedure
- Contract details notice Contract details notice on Find a Tender
- Contract award notice Contract award notice on Find a Tender
- Tender notice Tender notice on Find a Tender