0177 Media Digitisation · UK public procurement notice

Authority: BLUELIGHT COMMERCIAL LIMITED (Public body)

Open framework scheme6 lotsServicesOpen procedureAbove thresholdSME suitableVCSE suitable

Sectors: Office and computing machinery, equipment and supplies except furniture and software packages (30)Radio, television, communication, telecommunication and related equipment (32)IT Services & Software (72) Delivery: UK

Framework ceiling (notional)£100,000,000total for 6 lots · framework ceiling, not attributable revenue

Submissions closed 5 Sept 2025

Lots 6see the lot list below

Framework period 4 yrsends 5 Oct 2029 · starts 6 Oct 2025

What is being bought6 lots · detail below

Published requirement description

BlueLight Commercial are looking to implement a Framework for the delivery of Media Digitisation Services. This will include the conversion of analogue media to digital records including meta data for integration with a Digital Evidence Management system.

Tender Documentation is scheduled to be published on 11th August and no documentation will be available before this date.

The Framework will include 3 lots which are:

Lot 1: Inhouse VHS Media Digitisation - This lot is for the provision of software, hardware and training to enable a Police Force to convert VHS tapes to digital files.

Lot 2: Outsourced VHS Media Digitisation: This lot is for the provision of conversion services delivered completely by a third party with electronic files being returned securely to the customer Force.

Lot 3: Niche Media Digitisation: This lot is for the conversion of other forms of media, I.e. microfiche, CD, DVD's to an electronic file for ingestion by a Digital Evidence Management solution.

CPV: Data conversion services · Media storage and reader devices · Multimedia equipment

How this framework works

From the published notice

Type: Closed framework · open framework scheme (admission reopens)
Call-offs: call-offs may be awarded directly or by further competition
Framework period: 4 yrs from 6 Oct 2025
Scheme runs until: 6 Oct 2029
Supplier levy on call-offs (max %): 5% of call-off value · A 5% levy will be payable by any successful supplier. This will be calculated based on the work they have received under the Framework. Further information will be available within the tender documentation once published.

Who may buy through it

UK Police Forces may utilise this framework for the conversion of media to digital formats. This framework may be utilised by other public sector organisations that have media requiring digitisation.

Published description of the framework

Customers of the Framework will be able to perform a mini-competition or direct award under the required lots based on the rate card included within a suppliers bid. A customer can compete under as many or as few lots for the services they require. Due to the exact delivery methodology of the services, economies of scale etc. a mini-competition allows for best value to be determined by the customer for their specific requirements.

Lots and requirements (6)Procurement structure

6 lots · all with a published value

Every one of these 6 lots carries the same published figure, £50,000,000: it is the framework's maximum for the whole notice, not each lot's own budget, and no share per lot is published. The cards below say ceiling above rather than repeat it.

Lot #1VHS Media Conversion - In House - With DEMS Integration 4 yrsSMEVCSEceiling above

This lot is for the provision of software, hardware and training to enable a Customer to convert VHS tapes to digital files and have the files imported via integration with a Digital Evidence Management Solution (DEMS) managed by the Customer.