Official UK procurement notice
0942 – Supply of Electricity and Gas utilities to Essex County Council
Authority: Essex County Council (Local council)
What is being bought2 lots · detail below
Published requirement descriptionEssex County Council is responsible for procuring energy for its core estate and infrastructure – this includes circa 250 operational buildings (including offices, libraries, children’s centres, youth and respite centres, country parks), highways, street lighting and other infrastructure. The number of operational buildings is expected to reduce as the Council’s estate rationalisation programme progresses. The Council has a mix of electricity (half hourly and non-half hourly) and gas meters for its sites and infrastructure.
The Council has procured flexible supply contracts for 2 lots – Lot 1 Electricity and Lot 2 Gas and via an Open procedure procurement exercise. Each Lot was awarded to a single supplier for the contract duration. Each contract will be for an initial term of 3 years (commencing 1st October 2022), with an option to extend for up to a further 3 years, at the Council’s discretion.
Bidders are Ofgem licensed energy suppliers and offer flexible supply contracts, which encompasses the ability to forward purchase the commodity element via a trading desk using OTC (Over the counter) after the contract has been completed. In addition, bidders for Lot 1 Electricity must: (i) be able to provide sleeving arrangements under which any renewable electricity sourced from off-site renewable generators can potentially be included at an additional cost in the electricity supply contract should the Council choose to do so at a later date; and (ii) provide REGO (Renewable Energy Guarantees of Origin) backed renewable energy across the electricity portfolio.
CPV: Electricity · Gaseous fuels · Petroleum products, fuel, electricity and other sources of energy
Lots and requirements (2)Procurement structure
2 lots · all with a published value (£50,400,000 together) · win at most 2 of them · same evaluation weights on every lotLot #1Electricity supply contract - flexible Purchase, combined non hourly and half hourlyAwardedRenewalPublished value£45,600,000
Key selection criteria, in addition to the Selection Questionnaire, included the product specification, fixed costs, REGO, commission, basic trading requirement, default position, day ahead functionality, reforecasting, payment and process service, account management structure (including supplier meetings), site additions/removals, commodity and non-commodity invoicing, adherence to service level agreements, power purchase agreement requirements, electronic billing, pricing submission, T&Cs, web portal access, billing and volume variation.
Bids were assessed on a 60:40 basis for price:quality (of which 5% of the quality score assessed social value) in accordance with the evaluation and award criteria set out in the tender documents. Tenders were awarded on a most economically advantageous tender basis. All evaluation and award criteria are set out in the tender documents.
Pricing was broken down into half hourly and non-half hourly rates for the commodity (the cost of the energy itself including production, supply and supplier’s margin) and non- commodity charges (including government levies and tax, and transportation and distribution charges).
Quality questions will cover such topics as volume and risk management, invoicing, account management, renewable energy (REGO), environmental sustainability and social value.
Successful suppliers will comply with a service level agreement (which will be included in the tender pack) for the contract duration, which is incorporated into the flexible supply contracts.
Lot #2Gas supply contract - flexible PurchaseAwardedRenewalPublished value£4,800,000
Key selection criteria, in addition to the Selection Questionnaire, included the product specification, pricing submission, T&Cs, fixed costs, commission, basic trading requirement, default position, day ahead functionality, reforecasting, payment and process service, account management structure (including supplier meetings), site additions/removals, commodity and non-commodity invoicing, adherence to SLAs, electronic billing and web portal access, billing and volume variation.
Bids were assessed on a 60:40 basis for price:quality (of which 5% of the quality score assessed social value) in accordance with the evaluation and award criteria set out in the tender documents. Tenders were awarded on a most economically advantageous tender basis.
Pricing was broken down into appropriate commodity rates for the Supplier (the cost of the energy itself including production, supply and supplier’s margin) and non-commodity charges (including government levies and tax, and transportation and distribution charges), as per the pricing schedule.
Quality questions covered topics such as volume and risk management, invoicing, account management, environmental sustainability and social value.
Successful suppliers will comply with a service level agreement (which will be included in the tender pack) for the contract duration, which is incorporated into the flexible supply contracts.
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published sub-criteria (3)
- Quality criterion - Name: Qualitative Criteria / Weighting:: 35%
- Quality criterion - Name: Social Value / Weighting:: 5%
- price: 60%
Published award criteria (3)
- Quality criterion - Name: Qualitative Criteria / Weighting:: 35
- Quality criterion - Name: Social Value / Weighting:: 5
- Price: 60
- Price carries 60 of 100 points: a 10% discount moves about 6 points. This one is won on the number: sharpen the price before polishing the prose.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record · publisher note attached- Procedure method
- Open procedure
- Legal basis
- CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
- Procurement category
- Goods
- Notice status
- Awarded
- Procurement threshold
- Unspecified in notice
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
- No (one-off requirement)
- First published
- 9 Mar 2022, 09:26 GMT
- Last source update
- 8 Aug 2022, 15:02 BST
- Award evaluation window
- 8 Apr 2022 – …
- Authority reference
DN585854- FTS notice number
2022/S 000-021753- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-031f9eFind a Tender
- Electronic trading
- e-invoicing allowed · electronic ordering · electronic payment
Publisher note: The Council considers that this contract may be not be suitable for economic operators that are Small or Medium Enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement. The estimated values set out in this contract notice for Lot 1 and Lot 2 and in aggregate are based on the Council’s forecast spend for electricity and gas purchases in 2022/23 and is not a representation by the Council as to the actual values which may be higher or lower dependent on other factors such as price fluctuations in commodity prices and rationalisation of the Council’s estate. It is anticipated that the Council will enter into contracts for Lot 1 and Lot 2 by May 2022 and will seek to make purchases thereafter for the period from 1 October 2022 onwards as required by the Council. The successful suppliers will facilitate any change of energy supplier as required under the minimum selection criteria. For this tender the Authority will be using the ProContract (aka Due North) eSourcing portal https://procontract.due-north.com throughout the procurement process, and all communications with Essex County Council relating to this procurement exercise must be via the portal's messaging system. Supplier registration on the portal is free of charge and can be done via: https://procontract.due-north.com/ It is recommended that any bidder not already registered on the ProContract eSourcing portal, register at the earliest opportunity. The Council reserves the right to amend timescales for any reason and change the evaluation criteria where necessary for example if there are genuine omissions or mistakes. We also reserve the right to cancel the procurement exercise and/or not to award all or part of a contract. The Council will not be responsible for any costs incurred by bidders in relation to this procurement exercise. Essex County Council is subject to the Freedom of Information Act 2000 (FOIA) and the Environmental Information Regulations 2004 (EIR). If a bidder considers that any of this information supplied as part of this procurement exercise should not be disclosed because of its commercial sensitivity, confidentiality or otherwise, it must, when providing this information, identify clearly the specific information it does not wish to be disclosed and specify clearly the reasons for its sensitivity. Essex County Council shall take such statements into consideration in the event that it receives a request pursuant to FOIA and EIR which relations to the information provided by a supplier. However, if the information is requested, Essex County Council may be obliged under FOIA and/or EIR to disclose such information, irrespective of the suppliers wishes. Please note that it is not sufficient to include a statement of confidentiality encompassing all the information provided in the response.
How it was run
Official notice- Submission deadline
- 8 Apr 2022, 12:00 BST
- Submission channel
- {"electronicSubmission"}
- Accepted languages
- en
- Bid validity
- 60 days from the deadline
- Bids opened
- 8 Apr 2022, 12:05 BST
Timeline
8 Apr 2022 → 1 Oct 2022 · 4 dates- Submission deadline8 Apr 2022, 12:00 BST
- Bids opened8 Apr 2022, 12:05 BST
- Notice published8 Aug 2022, 15:02 BST
- Contract starts1 Oct 2022, 00:00 BST
Notice history
1 event · 2 releases on Find a Tender- Status changed to complete8 Aug 2022, 15:02 BST
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast| Awarded to | Value | Date | Status |
|---|---|---|---|
| Lot 1 · Electricity supply contract - flexible Purchase, combined non hourly and half hourly1 award | |||
| Drax Energy Solutions Limited | £46,567,626 † | — | Awarded |
| Lot 2 · Gas supply contract - flexible Purchase1 award | |||
| SSE Energy Supply Limited | £5,431,242 † | — | Awarded |
Contracts
Electricity supply contract - flexible Purchase, combined non hourly and half hourly · Drax Energy Solutions Limited
- Signed
- 7 Jun 2022
- Value
- £46,567,626
- Period
- … – 30 Sept 2025
- Status
- active
Gas supply contract - flexible Purchase · SSE Energy Supply Limited
- Signed
- 26 May 2022
- Value
- £5,431,242
- Period
- … – 30 Sept 2025
- Status
- active
Bid statistics published by the authority
| Lot | Bids | SME | VCSE | Valid bid range |
|---|---|---|---|---|
| 1 · Electricity supply contract - flexible Purchase, combined non hourly and half hourly | 3bids | — | — | — |
| 2 · Gas supply contract - flexible Purchase | 1bids | — | — | — |
Contracting authority & participating public bodies
Dispute resolution & review bodies
- High CourtMediation bodyReview body
Bidders & participating suppliers
2 commercial parties on the notice- DRAX ENERGY SOLUTIONS LIMITEDAwarded supplier
- SSE ENERGY SUPPLY LIMITEDAwarded supplier
Official documents & specifications
Official links; attachments are not copiedNo document links were published on the notice.