Official UK procurement notice
107_22 - Inspection and Maintenance of Indoor Gymnasium, Fitness & Sport Equipment and Outdoor Play & Sport Equipment
Authority: ESPO
What is being bought
Published requirement descriptionAn ESPO national framework agreement for the provision of inspection and maintenance services for indoor gymnasium, fitness & sport equipment and outdoor schools play & sport equipment.
CPV: Miscellaneous repair and maintenance services · Repair and maintenance services · Repair and maintenance services of machinery
How this framework works
From the published notice- Bids received
- 5 bids received · 4 suppliers appointed
- Framework period
- 2 yrs from 1 Apr 2022
The lotProcurement structure
single lot · value publishedLot #1Inspection and Maintenance of Indoor Gymnasium, Fitness & Sport Equipment and Outdoor Play & Sport EquipmentAwardedPublished value£10,000,000
The provision of inspection and maintenance services for a range of indoor and outdoor gymnasium, fitness, sports, and play equipment. Anything that falls within the scope of this can be procured through this Lot even if it is not explicitly listed in the price schedule.
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published award criteria (3)
- Quality: 40
- Social Value: 10
- Price: 50
- Price carries 50 of 100 points: a 10% discount moves about 5 points. This one is won on the number: sharpen the price before polishing the prose.
- “107_22 - Inspection and Maintenance of Indoor Gymnasium, Fitness &…” is a framework: the contest is a place on its panel, not a single contract.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record · publisher note attached- Procedure method
- Open procedure
- Legal basis
- CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
- Procurement category
- Services
- Notice status
- Awarded
- Procurement threshold
- Unspecified in notice
- Regulatory regime
- Standard
- Commercial structure
- Framework agreement
- Who may use this agreement
- Not stated in the notice; call-off rights may be limited to the establishing authority
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
- No (one-off requirement)
- First published
- 28 Oct 2021, 10:59 BST
- Last source update
- 29 Apr 2022, 10:50 BST
- Award evaluation window
- 6 Jan 2022 – …
- Authority reference
107_22 (ProContract internal Ref. DN553536)- FTS notice number
2022/S 000-011081- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-02f0ecFind a Tender
- Performance terms
ESPO shall monitor the financial stability of the awarded service providers during the period of the framework by reference to credit ratings agency reports. ESPO shall obtain a credit score for the service provider on or before the framework start date as a base score, and where a significant change in the credit score is identified over the life of the framework agreement, ESPO reserves the right to investigate the reasons for this significant change. Depending on the severity of the changes, it will be at the sole discretion of ESPO to suspend or even permanently remove the service provider from the framework agreement.
ESPO shall monitor the service providers’ performance against the set framework KPIs including the delivery of social value to customers by reference to the social value reports prepared by the service providers and/or by the Social Value Portal on behalf of the service providers to ESPO and the customer.
- Review procedure
Information on deadlines(s) for review procedures can be found in Part 3, Chapter 6 of the Public Contracts Regulations 2015.
Publisher note: As a Central Purchasing Body as defined in the Public Contracts Regulations 2015, the Framework Agreement is open for use by Public Bodies (defined at https://www.espo.org/amfile/file/download/file/9608/) that also fall into one of the following classifications of user throughout all administrative regions of the UK: Local Authorities; Educational Establishments (including Academies); Central Government Departments and Agencies; Police, Fire & Rescue and Coastguard Emergency Services; NHS and HSC Bodies, including Ambulance Services; Registered Charities; Registered Social Landlords; The Corporate Office of the House of Lords, The Corporate Officer of the House of Commons; or any public body established by or under the Scotland Act 1998 or any Act of the Scottish Parliament. Details of the classification of end user establishments and geographical areas are available at: https://www.espo.org/legal. ESPO has established a commercial trading company, ESPO Trading Limited, whose target clients are third sector organisations such as national and local charities, public sector mutual organisations and other organisations involved in the delivery of services to or for the public sector. The successful Supplier may be asked to enter into an additional separate framework agreement (the Second Framework) with ESPO Trading Limited on materially similar terms to that found in the tender pack to be entered into by ESPO itself. Any Second Framework agreement will be a purely commercial agreement and will, for the avoidance of doubt, not be governed by the Public Contract Regulations 2015 or other public procurement legislation. ESPO Trading Limited may enter into the second framework agreement with the successful supplier and make it available to third sector clients who themselves are not required to follow the Public Contracts Regulations 2015 or other public procurement legislation. Accordingly, this is provided for bidders information only. An eAuction process may be used to award subsequent call off contracts following the reopening of competition among the parties to the Framework Agreement.
How it was run
Official notice- Appointment period ends
- 6 Jan 2022, 12:00 GMT
- Submission channel
- {"electronicSubmission"}
- Accepted languages
- en
- Bid validity
- 120 days from the deadline
- Bids opened
- 6 Jan 2022, 12:00 GMT
Timeline
6 Jan 2022 → 29 Apr 2022 · 5 dates- Admission / appointment period endsperiod end, not a bid countdown6 Jan 2022, 12:00 GMT
- Bids opened6 Jan 2022, 12:00 GMT
- Next notice expected11 Jan 2022
- Contract starts1 Apr 2022, 00:00 BST
- Notice published29 Apr 2022, 10:50 BST
Notice history
4 events · 3 releases on Find a Tender · since 30 Nov 2021- Status changed to active30 Nov 2021, 09:31 GMT
- Procurement method changed30 Nov 2021, 09:31 GMT
- Deadline published: 6 Jan 2022, 12:00 GMT30 Nov 2021, 09:31 GMT
- Status changed to complete29 Apr 2022, 10:50 BST
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast1 suppliers are admitted to this framework without individual award values or dates, see the supplier list below.
Contracts
Inspection and Maintenance of Indoor Gymnasium, Fitness & Sport Equipment and Outdoor Play & Sport Equipment
- Signed
- 29 Mar 2022
- Value
- £10,000,000
- Period
- … – 31 Mar 2024
- Status
- active
Bid statistics published by the authority
| Bids | SME | VCSE | Valid bid range |
|---|---|---|---|
| 5bids · 5 electronic | 5 | — | — |
Contracting authority & participating public bodies
Dispute resolution & review bodies
- The Royal Court of JusticeReview body
Framework contractors & participating bidders
4 commercial parties on the notice- Fitness Warehouse Ltd T/A Gym GearFramework contractor
- ServiceSport UK LtdFramework contractor
- Sports & Playground Services UK LtdFramework contractor
- Sportsafe UK LtdFramework contractor
Official documents & specifications (2)
Official links; attachments are not copiedTender pack and attachments
- Economic and financial selection criteria
- Technical selection criteria