Find a TenderAwarded
Published 19 Feb 2021, 11:31 GMT

Official UK procurement notice

1920-60-RIS-LW - ERDF Funded - Invitation to Tender for 3D Surface Scanner

Official notice

Authority: Sheffield Hallam University (Education)

GoodsOpen procedure
Published estimate£250,000exc. VAT1.2% below published estimate
Submissions closed 26 Mar 2021awarded 1 Jul 2021
Awarded to Vision RT Ltd

What is being bought

Published requirement description

Sheffield Hallam University has been awarded substantial funding by the European Regional

Development Fund to create the Sheffield Testing Imaging and Characterisation Centre.

Sheffield Hallam University requires a 3D surface scanning system designed specifically for

surface guided radiotherapy (SGRT) for the College of Health, Wellbeing and Life Sciences

(HWLS). The equipment will be used within the Allied Health Department specifically within

the Radiotherapy and Oncology team which is one of the largest providers of Radiotherapy

and Oncology education in the UK. The project is receiving funding from the England

European Regional Development Fund as part of the European Structural and Investment

Funds Growth Programme 2014-2020. The Ministry of Housing, Communities and Local

Government (and in London the intermediate body Greater London Authority) is the

Managing Authority for European Regional Development Fund.

CPV: Medical equipments · Miscellaneous medical devices and products

The lotProcurement structure

single lot · value published
Lot #1The project is receiving funding from the England European Regional Development Fund asAwardedPublished value£250,000

The project is receiving funding from the England European Regional Development Fund as

part of the European Structural and Investment Funds Growth Programme 2014-2020. The

Ministry of Housing, Communities and Local Government (and in London the intermediate

body Greater London Authority) is the Managing Authority for European Regional Development Fund. Established by the European Union, the European Regional Development Fund helps local areas stimulate their economic development by investing in projects which will support innovation, businesses, create jobs and local community regenerations. For more information visit www.gov.uk/european-growth-funding ↗.

The Northern Powerhouse is a key aspect of this Government's approach to addressing the

productivity gap in the North and ensuring a stronger, more sustainable economy for all

parts of the UK. Alongside over EUR 1.5 billion of European Regional Development Fund

support for businesses and communities across the North, the government has awarded

£3.4 billion in three rounds of Growth Deals across the Northern Powerhouse.

The equipment will be used to support research, undergraduate training, continuing

professional development of qualified therapeutic radiographers and contract activity for

local clinical services (private and NHS) for patients suffering from trunk lymphoedema

following treatment for breast cancer. The 3D surface scanner will have the capability to

track and quantify changes in body (size and shape). It will be able to be utilized by health

agencies and local private sector providers, small private physiotherapy clinics, weight loss

services, medical device manufacturers and private healthcare radiotherapy centres for

research and development. The benefits/likely outcomes are: 'Image guided therapy' to

provide an improved more efficient product and/or service.

The medium to longer term objectives, year 2 onwards, include work with business and

academic partners to as well as companies such as Panache Lingerie in Sheffield who we

already partner with or clinical services such as the lymphiedema clinics, radiotherapy

equipment specialists.

  • develop new materials, products and components: improve existing products and

processes; and increase performance and market opportunities for companies through

improved product life, longevity, durability, usability and/or enhanced functionality. For

example, the creation of more sustainable materials through the use of conductive material

or ability to function in extreme environments;

  • Increase competitiveness of UK and SCR companies in priority sectors, including

manufacturing, health care technologies and devices;

  • increase the number of small and medium sized enterprises engaged in knowledge

exchange and collaboration;

  • improve the commercialisation and market entry of new or enhanced products or services

including by small and medium sized enterprises;

  • increase investment in research and innovation, including by small and medium sized

enterprises.

The equipment is supporting the research activity of two research projects; The SuPPORT 4

All study and The Respire study. In addition, the equipment will support teaching relating to

radiotherapy set up verification, simulated practice of patient positioning. This tender is for a

3D surface scanner system specifically for radiotherapy positioning and set-up and the

required environment for the scanner in 1 specialist room based that will also contain a linear

accelerator (linac) bed and wall and ceiling mounted positional lasers at the University; the

linac bed and positional lasers are not part of this tender.

Delivery: Yorkshire & Humber · Sheffield
Variant bids: not allowed

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored
Quality: 76%Price: 23%Social value: 2%
Published sub-criteria (18)
  • Ability to meet desirable technical requirements: 15%
  • Accuracy of the system: 8%
  • Tattoo/Mark-less treatment delivery: 7%
  • Deep Inspiration Breath Hold: 7%
  • 4D CT- free breathing and gated and breath hold therapy for Thoracic tumours: 3%
  • Intracranial Stereotactic Radiotherapy (SRS/SRT): 3%
  • Head & Neck RT: 4%
  • SBRT: 3%
  • Installation, Commissioning, Training and ongoing QA tests: 6%
  • Usability, Operation and System Configuration: 4%
  • Build Quality and Life Expectancy: 4%
  • System Development and Software Functionality: 3%
  • Software Provision and Support: 2%
  • Warranty and Maintenance: 4%
  • Software Security and Maintenance: 3%
  • Cost and Impact of ownership (Social Value): 3%
  • price: 20%
  • Student Opportunities (Social Value): 2%
Published award criteria (21)
  • Ability to meet essential technical requirements: Pass/Fail
  • Ability to meet desirable technical requirements: 15%
  • Accuracy of the system: 8%
  • Tattoo/Mark-less treatment delivery: 7%
  • Deep Inspiration Breath Hold: 7%
  • 4D CT- free breathing and gated and breath hold therapy for Thoracic tumours: 3%
  • Intracranial Stereotactic Radiotherapy (SRS/SRT): 3%
  • Head & Neck RT: 4%
  • SBRT: 3%
  • Installation, Commissioning, Training and ongoing QA tests: 6%
  • Usability, Operation and System Configuration: 4%
  • Build Quality and Life Expectancy: 4%
  • System Development and Software Functionality: 3%
  • Software Provision and Support: 2%
  • Cost and Impact of ownership (Social Value): 3%
  • Delivery: For Information Only
  • Warranty and Maintenance: 4%
  • Software Security and Maintenance: 3%
  • Student Opportunities (Social Value): 2%
  • Site Preparation: For Information Only
  • Price: 20%
What this means for your bid
  • Price carries 23 of 101 points: a 10% discount moves about 2.3 points. The method statement decides this lot, not the discount.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record
Procedure method
Open procedure
Legal basis
CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category
Goods
Notice status
Awarded
Procurement threshold
Unspecified in notice
Regulatory regime
Standard
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Unspecified in notice
Recurring procurement
No (one-off requirement)
First published
19 Feb 2021, 11:31 GMT
Last source update
2 Jul 2021, 13:53 BST
Award evaluation window
26 Mar 2021 – …
Authority reference
1920-60-RIS-LW
FTS notice number
2021/S 000-015214
Classification (CPV)
Medical equipmentsMiscellaneous medical devices and products
Delivery area
Yorkshire & Humber (UKE32)
Official registry OCID
ocds-h6vhtk-02946f Find a Tender
Contract terms
Electronic trading
e-invoicing allowed · electronic ordering · electronic payment

How it was run

Official notice
Run through: In-tend · Who buys & how to bid on In-tend
Supplier login requiredLanguage: EN
Access & registration note: Free · one account per buying organisation's portal · reCAPTCHA on signup
Submission deadline
26 Mar 2021, 10:00 GMT
Submission channel
{"electronicSubmission","written"}
Accepted languages
en
Bid validity
120 days from the deadline
Bids opened
26 Mar 2021, 10:01 GMT
Detailed submission instructions & authority contactsFrom official release

Timeline

26 Mar 2021 → 2 Jul 2021 · 3 dates
  1. Submission deadline
    26 Mar 2021, 10:00 GMT
  2. Bids opened
    26 Mar 2021, 10:01 GMT
  3. Notice published
    2 Jul 2021, 13:53 BST

Notice history

1 event · 2 releases on Find a Tender
  1. Status changed to complete
    2 Jul 2021, 13:53 BST

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Awards 1
Awarded value £247,0001 contract exc. VAT
Bids received 1
Contracts signed 1latest 1 Jul 2021
Awarded toValueDateStatus
Vision RT Ltd£247,000 †—Awarded

Contracts

  • Contract 015214-2021-1 · Vision RT Ltd

    Signed
    1 Jul 2021
    Value
    £247,000
    Status
    active

Bid statistics published by the authority

BidsSMEVCSEValid bid range
1bids · 0 electronic0——

Contracting authority & participating public bodies

Sheffield Hallam University

Contracting authorityEducationBody governed by public lawEducation City Campus,Howard Street, SHEFFIELD, Yorkshire & Humber, S11WBContact name, email, phone Published organisation website ↗

Bidders & participating suppliers

1 commercial party on the notice
  • VISION RT LimitedAwarded supplier Dove House, Arcadia Avenue, London, N3 2JU, London, London, N3 2JU

Official documents & specifications

Official links; attachments are not copied

No document links were published on the notice.