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Published 20 Aug 2021, 09:53 BST

Official UK procurement notice

205_22 - Electrical Goods and Accessories

Official notice

Authority: ESPO

Framework agreement4 lotsGoodsOpen procedureSME suitable
Sectors: Office and computing machinery, equipment and supplies except furniture and software packages (30)Radio, television, communication, telecommunication and related equipment (32)Laboratory, optical and precision equipments (excl. glasses) (38)
+1 moreFurniture (incl. office furniture), furnishings, domestic appliances (excl. lighting) and cleaning products (39)
 Delivery: UK
Framework ceiling (notional)£14,000,000total for 4 lots · framework ceiling, not attributable revenue
Submissions closed 3 Sept 2021awarded 17 Dec 2021
Lots 4see the lot list below
Framework period 2 yrsends 31 Mar 2024 · extension options published · starts 1 Apr 2022

What is being bought4 lots · detail below

Published requirement description

A Framework for the supply of electrical goods (white and brown), presentation equipment, computer consumables, cameras and associated accessories.

Items bought through the framework are to be delivered in bulk to the ESPO Distribution Centre and to be delivered directly to individual ESPO customers in varying quantities on a national basis.

CPV: Accessories for sound and video equipment · Air-conditioning appliances · Audio-visual equipment · Audio-visual materials · Cameras · Chest-type freezers · Clothes-washing and drying machines · Colour televisions · Compact disk (CD) reader and/or burner · Compact disks (CDs) · Computer accessories · Computer cleaning accessories · +49 more

How this framework works

From the published notice
Bids received
16 bids on the busiest of 3 lots · 11 suppliers appointed
Framework period
2 yrs from 1 Apr 2022

Lots and requirements (4)Procurement structure

4 lots · all with a published value · evaluation weights differ by lot
Lot #1Electrical AppliancesAwarded 2 yrsPublished value£12,600,000

Supply of domestic electrical appliances for delivery as stock items to the ESPO Distribution Centre, Leicester and for direct delivery to individual ESPO customers, on a national basis.

Contract period: 1 Apr 2022 – 31 Mar 2024 (2 yrs)
Delivery: UK
Extensions: The framework agreement has the option to extend for up to a further 24 months. The total value stated in Section II.1.7 includes the option period.Variant bids: not allowed
30213200 Tablet computer32324100 Colour televisions32324300 Television equipment39711000 Electrical domestic appliances for use with foodstuffs39711100 Refrigerators and freezers39711110 Refrigerator-freezers
Lot #2Audio, Visual and Presentation EquipmentAwarded 2 yrsPublished value£800,000

Supply of consumer and educational audio/visual products for delivery as stock items to the ESPO Distribution Centre, Leicester and for direct delivery to individual ESPO customers, on a national basis.

Products to include (but not be limited to):

  • Visualisers
  • Interactive touchscreens
  • Headphone sets
  • Headphone and CD/radio/cassette player sets
  • Audio players
  • PA systems
  • SVGA/XGA/WXGA multimedia projectors
  • Full HD/3D multimedia projectors
  • Short throw projectors
Contract period: 1 Apr 2022 – 31 Mar 2024 (2 yrs)
Delivery: UK
Extensions: The framework agreement has the option to extend for up to a further 24 months. The total value stated in Section II.1.7 includes the option period.Variant bids: not allowed
30231320 Touch screen monitors32321000 Television projection equipment32321200 Audio-visual equipment32321300 Audio-visual materials32340000 Microphones and loudspeakers32341000 Microphones
Lot #3Computer ConsumablesAwarded 2 yrsPublished value£400,000

Supply of computer consumable products for delivery as stock items to the ESPO Distribution Centre, Leicester and for direct delivery to individual ESPO customers, on a national basis.

Products to include (but not be limited to):

  • Media storage (CDs, DVDs)
  • ESPO Smartbuy USB storage (own brand memory sticks)
  • General USB storage (memory sticks, hard drives, cables)
  • PC, laptop and tablet accessories (computer peripherals)
  • Computer cleaning (wipes, spraydusters, cloths)
  • Comfort and posture aids (wrist supports, ergonomic workstations and accessories)
Contract period: 1 Apr 2022 – 30 Mar 2024 (2 yrs)
Delivery: UK
Extensions: The framework agreement has the option to extend for up to a further 24 months. The total value stated in Section II.1.7 includes the option period.Variant bids: not allowed
30000000 Office and computing machinery, equipment and supplies except furniture and software packages30233132 Hard-disk drives30233151 Compact disk (CD) reader and/or burner30233152 Digital versatile disc (DVD) reader and/or burner30233180 Flash memory storage devices30234300 Compact disks (CDs)
Lot #4Cameras and Photographic EquipmentCancelled 2 yrsPublished value£200,000

Supply of photographic cameras and associated equipment for delivery as stock items to the ESPO Distribution Centre, Leicester and for direct delivery to individual ESPO customers, on a national basis.

Products to include (but not be limited to):

  • Compact digital cameras
  • Digital SLR cameras
  • Camcorders
  • Associated equipment
Contract period: 1 Apr 2022 – 1 Apr 2024 (2 yrs)
Delivery: UK
Extensions: The framework agreement has the option to extend for up to a further 24 months. The total value stated in Section II.1.7 includes the option period.Variant bids: not allowed
38650000 Photographic equipment38651000 Cameras38651600 Digital cameras

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored

Lots publish different evaluation splits; there is no single procedure weighting.

LotQualityPriceSplit
1 · Electrical Appliances70%30%
2 · Audio, Visual and Presentation Equipment60%40%
3 · Computer Consumables60%40%
4 · Cameras and Photographic Equipment60%40%
What this means for your bid
  • Price carries 30–40 points depending on the lot; most lots put it at 40 points.
  • “205_22 - Electrical Goods and Accessories” is a framework: the contest is a place on its panel, not a single contract.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record
Procedure method
Open procedure
Legal basis
CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category
Goods
Notice status
Awarded
Procurement threshold
Unspecified in notice
Regulatory regime
Standard
Commercial structure
Framework agreement
Who may use this agreement
Not stated in the notice; call-off rights may be limited to the establishing authority
Competition type
Competitive procedure
GPA / WTO covered
Yes (GPA)
Recurring procurement
No (one-off requirement)
First published
20 Aug 2021, 09:53 BST
Last source update
10 Jan 2022, 14:38 GMT
Award evaluation window
25 Aug 2021 – …
Authority reference
205_22 (ProContract internal Ref. DN551224)
FTS notice number
2022/S 000-000643
Classification (CPV)
Accessories for sound and video equipmentAir-conditioning appliancesAudio-visual equipmentAudio-visual materialsCamerasChest-type freezersClothes-washing and drying machinesColour televisionsCompact disk (CD) reader and/or burnerCompact disks (CDs)
+51 moreComputer accessoriesComputer cleaning accessories
Delivery area
UK
Official registry OCID
ocds-h6vhtk-02cc92 Find a Tender
Contract terms
Performance terms

The minimum financial requirement for the purposes of the current tender exercise is stated in the procurement documents.

This framework will operate on-going contract monitoring procedures following award, to ensure financial stability requirements are maintained.

Credit rating checks will be carried out on a regular basis, using the credit rating agency, Creditsafe Business Solutions Limited.

Any changes will be assessed (compared with a baseline credit rating score obtained at contract award stage) and significant changes or sustained degradation will be investigated.

Review and risk notes
Review procedure

Information on deadlines(s) for review procedures can be found in Part 3, Chapter 6 of the Public Contracts Regulations 2015.

How it was run

Official notice
Run through: East Midlands Tendering
Supplier login requiredLanguage: EN
Access & registration note: Free regional portal
Appointment period ends
3 Sept 2021, 12:00 BST
Submission channel
{"electronicSubmission"}
Accepted languages
en
Bid validity
90 days from the deadline
Bids opened
25 Aug 2021, 12:00 BST
Detailed submission instructions & authority contactsFrom official release

www.eastmidstenders.org ↗

Timeline

25 Aug 2021 → 1 Apr 2022 · 4 dates
  1. Bids opened
    25 Aug 2021, 12:00 BST
  2. Admission / appointment period endsperiod end, not a bid countdown
    3 Sept 2021, 12:00 BST
  3. Notice published
    10 Jan 2022, 14:38 GMT
  4. Contract starts
    1 Apr 2022, 00:00 BST

Notice history

2 events · 3 releases on Find a Tender · since 20 Aug 2021
  1. Deadline moved to 3 Sept 2021, 12:00 BST
    20 Aug 2021, 09:53 BST
    +9 days · was 25 Aug 2021, 12:00 BST
  2. Status changed to complete
    10 Jan 2022, 14:38 GMT
Published amendments (1 · 1 deadline change)
WhenWhatBeforeAfterShift
—DeadlineTime limit for receipt of tenders or requests to participate · IV.2.225 Aug 20213 Sept 2021+9 d
—Bid openingConditions for opening of tenders · IV.2.725 Aug 20213 Sept 2021+9 d

1 amendment published without a description.

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Suppliers appointed 11admitted to the panel · see the list ↓
Bids received 1612 from SMEs · busiest of 3 lots
Contracts signed 3latest 17 Dec 2021

3 suppliers are admitted to this framework without individual award values or dates, see the supplier list below.

Contracts

  • Lot 1 - Electrical Appliances

    Signed
    17 Dec 2021
    Value
    £12,600,000
    Period
    … – 31 Mar 2024
    Status
    active

  • Lot 2 - Audio, Visual and Presentation Equipment

    Signed
    17 Dec 2021
    Value
    £800,000
    Period
    … – 31 Mar 2024
    Status
    active

  • Lot 3 - Computer Consumables

    Signed
    17 Dec 2021
    Value
    £400,000
    Period
    … – 30 Mar 2024
    Status
    active

Bid statistics published by the authority

LotBidsSMEVCSEValid bid range
1 · Electrical Appliances16bids · 16 electronic12——
2 · Audio, Visual and Presentation Equipment16bids · 16 electronic12——
3 · Computer Consumables16bids · 16 electronic12——

Contracting authority & participating public bodies

ESPO

Contracting authorityRegional or local authorityLocal Authority Services Barnsdale Way, Grove Park, Enderby, Leicester, East Midlands, LE19 1ESContact name, email, phone Published organisation website ↗

Dispute resolution & review bodies

  • The Royal Court of JusticeReview body London

Framework contractors & participating bidders

11 commercial parties on the notice

Official documents & specifications (2)

Official links; attachments are not copied

Tender pack and attachments

  • Economic and financial selection criteriatenderEconomic and financial selection criteria
  • Technical selection criteriatenderTechnical selection criteria