Official UK procurement notice
21049-23 CCC Insurance Brokerage and Associated Services
Authority: Cambridgeshire County Council (Local council)
What is being bought
Published requirement descriptionThe Authority requires the provision of expert and respected insurance brokerage services to
enable it to achieve the most appropriate insurance programme for the organisations it
represents.
The bidder shall be required to provide high quality, timely and focussed advise on all
matters of insurable risks and insurance solutions, particularly as they impact on any key
projects that the organisations undertake.
The bidder shall ensure they have an appropriate level of skill and experience with sufficient
capacity to ensure that the Council’s receive the required levels of service to agreed
timescales.
The Authority is not splitting this contract into lots as it wishes to procure a single broker for
consistency in delivery and in order to support the Lead Authority Model.
CPV: Financial and insurance services · Insurance services
The lotProcurement structure
single lot · no lot value publishedLot #1From 1 December 2020 Cambridgeshire County Council, Milton Keynes Council andAwardedRenewal
From 1 December 2020 Cambridgeshire County Council, Milton Keynes Council and
Northamptonshire County Council (now superseded by North and West Northamptonshire
Council’s) entered into a Lead Authority arrangement for the delivery of shared services.
These arrangements followed the disaggregation of the former LGSS shared service model.
The management of each individual shared service area has transferred to the ‘lead’ council
who will be responsible for the performance of the service to its customers and partners.
Cambridgeshire County Council is the lead authority for all aspects of insurance services to
the lead authority partners.
Each Authority’s insurance arrangements are managed by a dedicated team which forms
part of the Cambridgeshire County Council Lead Authority Services Provision.
In addition to providing insurance services to the Lead Authority partners the Insurance
Service also provides insurance services to the following organisations:
Norwich City Council, including Norwich City Services Ltd
Northampton Partnership Homes
Pathfinder Legal Services Ltd
Cambridge City Council
Maintained and Academy Schools
The Insurance Service delivers
- Insurance Programme Management
- Provision of Insurance and insurable risk related advice
- Claims Management Service
The service provides professional, high quality insurance services and is responsible for
ensuring that insurable risks are identified and catered for within the partner’s insurance
arrangements as well as the control and management of insurable risk, the raising of
managerial awareness of operational and strategic pressures, and the minimising of risks
which could adversely affect service delivery and lead to civil litigation.
The Procurement is being procured by the Lead Authority for the benefit of the Authority and
the Partner Organisations. For the purposes of this tender the partner organisations are
Milton Keynes Council, West Northamptonshire Council North Northamptonshire Council,
Norwich City Council and Northamptonshire Partnership Homes.
Cambridge City Council shall consider utilising the arrangement upon the end of their
existing agreement but Bidders should note there is no guarantee of them doing so.
Cambridgeshire County Council shall act as the lead Authority and will enter into the
Contract with the successful Bidder(s). While Cambridgeshire County Council will be the
contracting party, the Services will be performed by the selected Suppliers for the Authority
and the Partner Organisations
The following approach will be taken to the contract arrangements:
- The Authority will enter into the Contract with the successful Bidder on behalf of itself and
the Partner Organisations.
- Cambridgeshire County Council (CCC) Insurance Services is responsible for the
management of claims made by and against the Council and the procurement and
management of insurance arrangements entered into the Council.
The Authority proposes to enter into one Contract for an initial period of 60 months with the
preferred bidder, with an option to extend for up to two further 12 months, making 84
months in total.
The Contract has an estimated annual spend of £60,000 (exclusive of VAT and insurance
service brokerage fees) for the delivery of Insurance Brokerage and Associated Services
across all bodies using the Insurance Service
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published sub-criteria (3)
- Quality: 60%
- Presentations: 15%
- price: 25%
Published award criteria (3)
- Quality: 60
- Presentations: 15
- Price: 25
- Price carries 25 of 100 points: a 10% discount moves about 2.5 points. The method statement decides this lot, not the discount.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record- Procedure method
- Open procedure
- Legal basis
- CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
- Procurement category
- Services
- Notice status
- Awarded
- Procurement threshold
- Unspecified in notice
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
- Yes
- First published
- 9 Mar 2023, 07:24 GMT
- Last source update
- 25 May 2023, 16:36 BST
- Award evaluation window
- 17 Apr 2023 – …
- Authority reference
DN653658- FTS notice number
2023/S 000-014989- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-03b0beFind a Tender
- Review procedure
The Authority will incorporate a minimum 10 calendar days standstill period at the point
information on the award of the contract is communicated to tenderers. The duration of this
standstill will be disclosed at this point.
This period allows unsuccessful tenderers to seek further debriefing from the Contracting
Authority before the contract is entered into. Such additional information should be required
from (Refer to address in Part 1.1). If an appeal regarding the award of a contract has not
been successfully resolved the Public Contracts Regulations 2015 (Chapter 6) provide for
aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to
take action in the High Court (England, Wales and Northern Ireland). Any such action must
be brought promptly. Where a contract has not been entered into the Court may order the
setting aside of the
award decision or order the authority to amend any document and may award damages. If
the contract has been entered into the Court may order the ineffectiveness of a contract
where serious breach have occurred in addition to any fine, the Court may instead provide for
alternative penalties, either contract shortening, fines or both.
Please ensure that you read the tender documents carefully in order to be aware of the
requirements and relevant deadlines.
The Council reserves the right to award all, part or none of the business forming the subject
matter of this procurement and to abandon, halt, pause, or postpone this procurement at
any time. Under no circumstances will the Council incur any liability (including, but not
limited to, liability as to costs) in respect of this procurement exercise, the abandonment of
the same, or any documentation issued as part of this procurement exercise.
The Authority have invested in an e-tendering tool in order to facilitate its tendering processes in a compliant and transparent manner.
Potential Providers will need to register an account via the "Procontract Portal" at procontract.due-north.com/Register ↗ before being able to view the full tender details.
In order to access the tender documentation, click "Find Opportunities", then on the drop-down menu, filter by "Cambridgeshire Public Services" by clicking on "Update" to find the relevant opportunity or alternatively within the organisations drop down select Cambridgeshire County Council to also find the relevant opportunity.
How it was run
Official notice- Submission deadline
- 17 Apr 2023, 12:00 BST
- Submission channel
- {"electronicSubmission"}
- Accepted languages
- en
- Bids opened
- 17 Apr 2023, 12:00 BST
Timeline
17 Apr 2023 → 25 May 2023 · 3 dates- Submission deadline17 Apr 2023, 12:00 BST
- Bids opened17 Apr 2023, 12:00 BST
- Notice published25 May 2023, 16:36 BST
Notice history
1 event · 2 releases on Find a Tender- Status changed to complete25 May 2023, 16:36 BST
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast| Awarded to | Value | Date | Status |
|---|---|---|---|
| Arthur J. Gallagher Insurance Brokers Ltd | £503,666 † | — | Awarded |
Contracts
Contract 014989-2023-1-1 · Arthur J. Gallagher Insurance Brokers Ltd
- Signed
- 22 May 2023
- Value
- £503,666
- Status
- active
Bid statistics published by the authority
| Bids | SME | VCSE | Valid bid range |
|---|---|---|---|
| 3bids | — | — | — |
Contracting authority & participating public bodies
Dispute resolution & review bodies
- Royal Courts of JusticeMediation body
Bidders & participating suppliers
1 commercial party on the notice- Arthur. J Gallagher Insurance Brokers LimitedAwarded supplier
Official documents & specifications (2)
Official links; attachments are not copiedTender pack and attachments
- Economic and financial selection criteria
- Technical selection criteria