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Published 31 Aug 2022, 17:10 BST

Official UK procurement notice

22017 For the Supply, Install and maintenance of Access Control System

Official notice

Authority: Cambridgeshire County Council (Local council)

GoodsOpen procedureSME suitable
Sectors: Industrial machinery (42) Delivery: East of England (UKH12)
Published estimate£700,000exc. VAT11.7% below published estimate
Submissions closed 30 Sept 2022awarded 22 Nov 2022
Awarded to G4S secure Solutions (UK) Ltd

What is being bought

Published requirement description

The Council is looking to appoint a new Contractor to either take over the current access control system or install a new system for all of its existing and future building locations. The successful bidder will also be required to take on the maintenance and servicing of some of the Council’s CCTV system in certain locations.

The Access Control system is a County-wide system, managed from the Council’s new Headquarters in Alconbury Weald, Huntingdon. It covers over forty Five (45) buildings from offices, to depots, and libraries to name a few

The contract term is expected to be eight (8) years + two (2) year extension.

CPV: Command and control system

The lotProcurement structure

single lot · value published
Lot #1AwardedRenewalPublished value£700,000
Delivery: East of England · Cambridgeshire County
Extensions: The contract will have a two (2) year option to extend on the basis of performance and Council requirements at the point of review. The Council can chose to award the extension as a One (1) + One (1) or the full two (2) year allowed · The contract will have a two (2) year option to extend on the basis of performance and Council requirements at the point of review. The Council can chose to award the extension as a One (1) + One (1) or the full two (2) year allowedVariant bids: not allowed

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored
Quality: 70%Price: 30%
Published sub-criteria (3)
  • Quality - Functional & operational: 60%
  • Quality - IT Quality questions: 10%
  • price: 30%
Published award criteria (3)
  • Quality - Functional & operational: 60
  • Quality - IT Quality questions: 10
  • Price: 30
What this means for your bid
  • Price carries 30 of 100 points: a 10% discount moves about 3 points. The method statement decides this lot, not the discount.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record
Procedure method
Open procedure
Legal basis
CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category
Goods
Notice status
Awarded
Procurement threshold
Unspecified in notice
Regulatory regime
Standard
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Yes (GPA)
Recurring procurement
No (one-off requirement)
First published
31 Aug 2022, 17:10 BST
Last source update
28 Nov 2022, 10:21 GMT
Award evaluation window
30 Sept 2022 – …
Authority reference
DN601203
FTS notice number
2022/S 000-033599
Classification (CPV)
Command and control system
Delivery area
East of England (UKH12)
Official registry OCID
ocds-h6vhtk-03649b Find a Tender

How it was run

Official notice
Run through: ProContract (Due North) · Who buys & how to bid on ProContract
Supplier login requiredLanguage: EN
Access & registration note: Free · short registration with manual review; public opportunity list
Submission deadline
30 Sept 2022, 12:00 BST
Submission channel
{"electronicSubmission"}
Accepted languages
en
Bid validity
180 days from the deadline
Bids opened
30 Sept 2022, 12:00 BST
Detailed submission instructions & authority contactsFrom official release

procontract.due-north.com/Advert/Index ↗

Timeline

30 Sept 2022 → 28 Nov 2022 · 3 dates
  1. Submission deadline
    30 Sept 2022, 12:00 BST
  2. Bids opened
    30 Sept 2022, 12:00 BST
  3. Notice published
    28 Nov 2022, 10:21 GMT

Notice history

1 event · 2 releases on Find a Tender
  1. Status changed to complete
    28 Nov 2022, 10:21 GMT

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Awards 1
Awarded value £617,8421 contract exc. VAT
Bids received 32 from SMEs
Contracts signed 1latest 22 Nov 2022
Awarded toValueDateStatus
G4S secure Solutions (UK) Ltd£617,842 †—Awarded

Contracts

Bid statistics published by the authority

BidsSMEVCSEValid bid range
3bids · 3 electronic · 3 from abroad2——

Contracting authority & participating public bodies

Cambridgeshire County Council

Contracting authorityLocal CouncilRegional or local authorityGeneral public services New Shire Hall, Alconbury Weald, Huntingdon, East of England, PE28 4YEContact name, email, phone Published organisation website ↗

Dispute resolution & review bodies

  • CEDRMediation body LondonContact phone
  • High Court - Royal Court of JusticeReview body LondonContact phone
  • High Court - Royal of Court of JusticeReview body LondonContact phone

Bidders & participating suppliers

1 commercial party on the notice

Official documents & specifications

Official links; attachments are not copied

No document links were published on the notice.