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Published 13 Sept 2022, 12:07 BST

Official UK procurement notice

273_23 Document Presentation Equipment and Office Machines

Official notice

Authority: ESPO

Framework agreement10 lotsGoodsOpen procedureSME suitable
Sectors: Printed matter and related products (22)Office and computing machinery, equipment and supplies except furniture and software packages (30)Industrial machinery (42) Delivery: UK
Framework ceiling (notional)£6,000,000total for 10 lots · framework ceiling, not attributable revenue
Submissions closed 14 Oct 2022awarded 22 Mar 2023
Lots 10see the lot list below
Framework period 2 yrs 1 moends 31 Mar 2025 · extension options published · starts 1 Mar 2023

What is being bought10 lots · detail below

Published requirement description

A Framework for the supply of document presentation equipment and office machines.

Items bought through the framework are to be delivered in bulk to the ESPO Distribution Centre and to be delivered directly to individual ESPO customers in varying quantities on a national basis.

CPV: Binders and related accessories · Labelling machines · Laminators · Office and computing machinery, equipment and supplies except furniture and software packages · Office machinery, equipment and supplies except computers, printers and furniture · Post-office equipment · Shredders

How this framework works

From the published notice
Bids received
11 bids on the busiest of 10 lots · 8 suppliers appointed
Framework period
2 yrs 1 mo from 1 Mar 2023

Lots and requirements (10)Procurement structure

10 lots · all with a published value · same evaluation weights on every lot

Every one of these 2 lots carries the same published figure, £600,000: it is the framework's maximum for the whole notice, not each lot's own budget, and no share per lot is published. The cards below say ceiling above rather than repeat it.

Lot #1Supply of Shredders directly to ESPO customers - Supply Method B - Direct DeliveryAwarded 2 yrs 1 moPublished value£1,600,000

Supply of shredders directly to ESPO customers.

Contract period: 1 Mar 2023 – 31 Mar 2025 (2 yrs 1 mo)
Delivery: UK
Extensions: The framework agreement has the option to extend for up to a further 23 months. The total value stated in Section II.1.7 includes the option period.Variant bids: not allowed
30191400 Shredders
Lot #2Supply of Laminators directly to ESPO customers - Supply Method B - Direct DeliveryAwarded 2 yrs 1 moPublished value£2,400,000

Supply of laminators directly to ESPO customers.

Contract period: 1 Mar 2023 – 31 Mar 2025 (2 yrs 1 mo)
Delivery: UK
Extensions: The framework agreement has the option to extend for up to a further 23 months. The total value stated in Section II.1.7 includes the option period.Variant bids: not allowed
42994230 Laminators
Lot #3Supply of Comb Binders directly to ESPO customers - Supply Method B - Direct DeliveryAwarded 2 yrs 1 moPublished value£200,000

Supply of comb binders directly to ESPO customers.

Contract period: 1 Mar 2023 – 31 Mar 2025 (2 yrs 1 mo)
Delivery: UK
Extensions: The framework agreement has the option to extend for up to a further 23 months. The total value stated in Section II.1.7 includes the option period.Variant bids: not allowed
22850000 Binders and related accessories
Lot #4Supply of Thermal Binders directly to ESPO customers - Supply Method B - Direct DeliveryAwarded 2 yrs 1 moPublished value£40,000

Supply of thermal binders directly to ESPO customers.

Contract period: 1 Mar 2023 – 31 Mar 2025 (2 yrs 1 mo)
Delivery: UK
Extensions: The framework agreement has the option to extend for up to a further 23 months. The total value stated in Section II.1.7 includes the option period.Variant bids: not allowed
22850000 Binders and related accessories
Lot #5Supply of Trimmers directly to ESPO customers - Supply Method B - Direct DeliveryAwarded 2 yrs 1 moceiling above

Supply of trimmers directly to ESPO customers.

Contract period: 1 Mar 2023 – 31 Mar 2025 (2 yrs 1 mo)
Delivery: UK
Extensions: The framework agreement has the option to extend for up to a further 23 months. The total value stated in Section II.1.7 includes the option period.Variant bids: not allowed
30100000 Office machinery, equipment and supplies except computers, printers and furniture
Lot #6Supply of Trimmers to ESPO distribution centre - Supply Method A - Stock ItemsAwarded 2 yrs 1 moceiling above

Supply of trimmers to ESPO distribution centre.

Contract period: 1 Mar 2023 – 31 Mar 2025 (2 yrs 1 mo)
Delivery: UK
Extensions: The framework agreement has the option to extend for up to a further 23 months. The total value stated in Section II.1.7 includes the option period.Variant bids: not allowed
30100000 Office machinery, equipment and supplies except computers, printers and furniture
Lot #7Supply of Guillotines directly to ESPO customers - Supply Method B - Direct DeliveryAwarded 2 yrs 1 moPublished value£200,000

Supply of guillotines directly to ESPO customers.

Contract period: 1 Mar 2023 – 31 Mar 2025 (2 yrs 1 mo)
Delivery: UK
Extensions: The framework agreement has the option to extend for up to a further 23 months. The total value stated in Section II.1.7 includes the option period.Variant bids: not allowed
30100000 Office machinery, equipment and supplies except computers, printers and furniture
Lot #8Supply of Labelling Machines to ESPO distribution centre - Supply Method A - Stock ItemsAwarded 2 yrs 1 moPublished value£160,000

Supply of labelling machines to ESPO distribution centre.

Contract period: 1 Mar 2023 – 31 Mar 2025 (2 yrs 1 mo)
Delivery: UK
Extensions: The framework agreement has the option to extend for up to a further 23 months. The total value stated in Section II.1.7 includes the option period.Variant bids: not allowed
30100000 Office machinery, equipment and supplies except computers, printers and furniture
Lot #9Supply of Labelling Machines directly to ESPO customers - Supply Method B - Direct DeliveryAwarded 2 yrs 1 moPublished value£160,000

Supply of labelling machines directly to ESPO customers.

Contract period: 1 Mar 2023 – 31 Mar 2025 (2 yrs 1 mo)
Delivery: UK
Extensions: The framework agreement has the option to extend for up to a further 23 months. The total value stated in Section II.1.7 includes the option period.Variant bids: not allowed
30170000 Labelling machines
Lot #10Supply of Postal Scales directly to ESPO customers - Supply Method B - Direct DeliveryAwarded 2 yrs 1 moPublished value£40,000

Supply of postal scales directly to ESPO customers.

Contract period: 1 Mar 2023 – 31 Mar 2025 (2 yrs 1 mo)
Delivery: UK
Extensions: The framework agreement has the option to extend for up to a further 23 months. The total value stated in Section II.1.7 includes the option period.Variant bids: not allowed
30130000 Post-office equipment

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored · same split on all 10 lots
Quality: 50%Price: 50%
Published sub-criteria (2)
  • Non-price (method statement questions): 50%
  • price: 50%
Published award criteria (2)
  • Non-price (method statement questions): 50
  • Price: 50
What this means for your bid
  • Price carries 50 of 100 points: a 10% discount moves about 5 points. This one is won on the number: sharpen the price before polishing the prose.
  • “273_23 Document Presentation Equipment and Office Machines” is a framework: the contest is a place on its panel, not a single contract.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record · publisher note attached
Procedure method
Open procedure
Legal basis
CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category
Goods
Notice status
Awarded
Procurement threshold
Unspecified in notice
Regulatory regime
Standard
Commercial structure
Framework agreement
Who may use this agreement
Not stated in the notice; call-off rights may be limited to the establishing authority
Competition type
Competitive procedure
GPA / WTO covered
Yes (GPA)
Recurring procurement
No (one-off requirement)
First published
13 Sept 2022, 12:07 BST
Last source update
13 Apr 2023, 13:28 BST
Award evaluation window
14 Oct 2022 – …
Authority reference
273_23 (ProContract internal Ref. DN627466)
FTS notice number
2023/S 000-010644
Classification (CPV)
Binders and related accessoriesLabelling machinesLaminatorsOffice and computing machinery, equipment and supplies except furniture and software packagesOffice machinery, equipment and supplies except computers, printers and furniturePost-office equipmentShredders
Delivery area
UK
Official registry OCID
ocds-h6vhtk-036805 Find a Tender
Contract terms
Performance terms

The minimum financial requirement for the purposes of the current tender exercise is stated in the procurement documents.

This framework will operate on-going contract monitoring procedures following award, to ensure financial stability requirements are maintained.

Credit rating checks will be carried out on a regular basis, using the credit rating agency, Creditsafe Business Solutions Limited.

Any changes will be assessed (compared with a baseline credit rating score obtained at contract award stage) and significant changes or sustained degradation will be investigated.

Review and risk notes
Review procedure

Information on deadlines(s) for review procedures can be found in Part 3, Chapter 6 of the Public Contracts Regulations 2015.

Publisher note: As a Central Purchasing Body as defined in the Public Contracts Regulations 2015, the Framework Agreement is open for use by Public Bodies (defined at https://www.espo.org/amfile/file/download/file/9608/) that also fall into one of the following classifications of user throughout all administrative regions of the UK: Local Authorities; Educational Establishments (including Academies); Central Government Departments and Agencies; Police, Fire & Rescue and Coastguard Emergency Services; NHS and HSC Bodies, including Ambulance Services; Registered Charities; Registered Social Landlords; The Corporate Office of the House of Lords, The Corporate Officer of the House of Commons; or any public body established by or under the Scotland Act 1998 or any Act of the Scottish Parliament. Details of the classification of end user establishments and geographical areas are available at: https://www.espo.org/legal.

How it was run

Official notice
Run through: East Midlands Tendering
Supplier login requiredLanguage: EN
Access & registration note: Free regional portal
Appointment period ends
14 Oct 2022, 12:00 BST
Submission channel
{"electronicSubmission"}
Accepted languages
en
Bid validity
90 days from the deadline
Bids opened
14 Oct 2022, 12:00 BST
Detailed submission instructions & authority contactsFrom official release

www.eastmidstenders.org ↗

Timeline

14 Oct 2022 → 13 Apr 2023 · 4 dates
  1. Admission / appointment period endsperiod end, not a bid countdown
    14 Oct 2022, 12:00 BST
  2. Bids opened
    14 Oct 2022, 12:00 BST
  3. Contract starts
    1 Mar 2023
  4. Notice published
    13 Apr 2023, 13:28 BST

Notice history

1 event · 2 releases on Find a Tender
  1. Status changed to complete
    13 Apr 2023, 13:28 BST

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Suppliers appointed 8admitted to the panel · see the list ↓
Bids received 119 from SMEs · busiest of 10 lots
Contracts signed 10latest 22 Mar 2023

10 suppliers are admitted to this framework without individual award values or dates, see the supplier list below.

Contracts

All 2 of these contracts carry the same published figure, £600,000, the framework's maximum for the whole notice, not each contract's own value. They are not eleven separate sums.

  • Lot 1 - Supply of Shredders directly to ESPO customers - Supply Method B - Direct Delivery

    Signed
    22 Mar 2023
    Value
    £1,600,000
    Period
    … – 31 Mar 2025
    Status
    active

  • Lot 10 - Supply of Postal Scales directly to ESPO customers - Supply Method B - Direct Delivery

    Signed
    22 Mar 2023
    Value
    £40,000
    Period
    … – 31 Mar 2025
    Status
    active

  • Lot 2 - Supply of Laminators directly to ESPO customers - Supply Method B - Direct Delivery

    Signed
    22 Mar 2023
    Value
    £2,400,000
    Period
    … – 31 Mar 2025
    Status
    active

  • Lot 3 - Supply of Comb Binders directly to ESPO customers - Supply Method B - Direct Delivery

    Signed
    22 Mar 2023
    Value
    £200,000
    Period
    … – 31 Mar 2025
    Status
    active

  • Lot 4 - Supply of Thermal Binders directly to ESPO customers - Supply Method B - Direct Delivery

    Signed
    22 Mar 2023
    Value
    £40,000
    Period
    … – 31 Mar 2025
    Status
    active

  • Lot 5 - Supply of Trimmers directly to ESPO customers - Supply Method B - Direct Delivery

    Signed
    22 Mar 2023
    Value
    ceiling above
    Period
    … – 31 Mar 2025
    Status
    active

  • Lot 6 - Supply of Trimmers to ESPO distribution centre - Supply Method A - Stock Items

    Signed
    22 Mar 2023
    Value
    ceiling above
    Period
    … – 31 Mar 2025
    Status
    active

  • Lot 7 - Supply of Guillotines directly to ESPO customers - Supply Method B - Direct Delivery

    Signed
    22 Mar 2023
    Value
    £200,000
    Period
    … – 31 Mar 2025
    Status
    active

  • Lot 8 - Supply of Labelling Machines to ESPO distribution centre - Supply Method A - Stock Items

    Signed
    22 Mar 2023
    Value
    £160,000
    Period
    … – 31 Mar 2025
    Status
    active

  • Lot 9 - Supply of Labelling Machines directly to ESPO customers - Supply Method B - Direct Delivery

    Signed
    22 Mar 2023
    Value
    £160,000
    Period
    … – 31 Mar 2025
    Status
    active

Bid statistics published by the authority

LotBidsSMEVCSEValid bid range
1 · Supply of Shredders directly to ESPO customers - Supply Method B - Direct Delivery11bids · 11 electronic9——
2 · Supply of Laminators directly to ESPO customers - Supply Method B - Direct Delivery11bids · 11 electronic9——
3 · Supply of Comb Binders directly to ESPO customers - Supply Method B - Direct Delivery11bids · 11 electronic9——
4 · Supply of Thermal Binders directly to ESPO customers - Supply Method B - Direct Delivery11bids · 11 electronic9——
5 · Supply of Trimmers directly to ESPO customers - Supply Method B - Direct Delivery11bids · 11 electronic9——
6 · Supply of Trimmers to ESPO distribution centre - Supply Method A - Stock Items11bids · 11 electronic9——
7 · Supply of Guillotines directly to ESPO customers - Supply Method B - Direct Delivery11bids · 11 electronic9——
8 · Supply of Labelling Machines to ESPO distribution centre - Supply Method A - Stock Items11bids · 11 electronic9——
9 · Supply of Labelling Machines directly to ESPO customers - Supply Method B - Direct Delivery11bids · 11 electronic9——
10 · Supply of Postal Scales directly to ESPO customers - Supply Method B - Direct Delivery11bids · 11 electronic9——

Contracting authority & participating public bodies

ESPO

Contracting authorityRegional or local authorityLocal Authority Services Barnsdale Way, Grove Park, Enderby, Leicester, East Midlands, LE19 1ESContact name, email Published organisation website ↗

Dispute resolution & review bodies

  • The Royal Court of JusticeReview body LONDON

Framework contractors & participating bidders

8 commercial parties on the notice
  • ACCO UK LimitedFramework contractorGB-COH: 00197754 Oxford House, Oxford Road,, Aylesbury, Buckinghamshire, HP21 8SZ, South East
  • Avery UK, A Division of CCL Label LimitedFramework contractorGB-COH: 04310986 Pioneer Way,, Castleford, West Yorkshire, WF10 5QU, Yorkshire & Humber
  • Fellowes LtdFramework contractorGB-COH: 00865306 Unit 2b Ontario Drive, New Rossington,, Doncaster, South Yorkshire, DN11 0BF, Yorkshire & Humber
  • HSM (UK) LimitedFramework contractorGB-COH: 04762510 14 Attwood Road Zone 1, Burntwood Business Park,, Burntwood, Staffordshire, WS7 3GJ, West Midlands
  • Integrity Services LimitedFramework contractorGB-COH: 02113232 23 Sandy Lane,, Aston, Birmingham, West Midlands, B6 5TP, West Midlands
  • Rotatrim LimitedFramework contractorGB-COH: 00627340 Unit 8 Caxton Park, Caxton Road, Elm Farm Industrial Estate,, Bedford, Bedfordshire, MK41 0TY, East of England
  • Thomas Stoner Supplies LimitedFramework contractorGB-COH: 07197528 50-54 Oswald Road,, Scunthorpe, North Lincolnshire, DN15 7PQ, Yorkshire & Humber
  • Vivid Laminating Technologies LimitedFramework contractorGB-COH: 02063018 Matrix House Norman Court, Ivanhoe Business Park,, Ashby de la Zouch, Leicestershire, LE65 2UZ, East Midlands

Official documents & specifications (2)

Official links; attachments are not copied

Tender pack and attachments

  • Economic and financial selection criteriatenderEconomic and financial selection criteria
  • Technical selection criteriatenderTechnical selection criteria