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Published 26 Jul 2021, 14:29 BST

Official UK procurement notice

704_22 Outsourced Catering Services

Official notice

Authority: ESPO

Framework agreement3 lotsServicesOpen procedureSME suitable
Sectors: Hotel, restaurant and retail trade services (55) Delivery: UK
Framework ceiling (notional)£400,000,000total for 3 lots · framework ceiling, not attributable revenue · 1 value update
Submissions closed 24 Jun 2022awarded 2 Sept 2022
Lots 3see the lot list below
Framework period 2 yrsends 31 Aug 2024 · extension options published · starts 1 Sept 2022

What is being bought3 lots · detail below

Published requirement description

ESPO is seeking to renew its framework agreement for outsourced catering services and is looking to identify and appoint a number of service providers to provide a wide range of catering services to customers across the public sector.

CPV: Cafeteria services · Canteen and catering services · Meal-serving services

How this framework works

From the published notice
Bids received
54 bids on the busiest of 3 lots · 47 suppliers appointed
Framework period
2 yrs from 1 Sept 2022

Lots and requirements (3)Procurement structure

3 lots · all with a published value · same evaluation weights on every lot

Every one of these 2 lots carries the same published figure, £50,000,000: it is the framework's maximum for the whole notice, not each lot's own budget, and no share per lot is published. The cards below say ceiling above rather than repeat it.

Lot #1Education CateringAwarded 2 yrsPublished value£300,000,000

For the provision of Catering Services to education establishments including primary schools, secondary schools, special schools, nurseries, academies, colleges, universities, technical schools/colleges and/or any other public sector learning institutions.

It is also envisaged that Customers looking for ‘holiday food programmes’ will use this Lot to provide meals meeting the School Meal Standards in the holiday periods.

It is expected that customers may require various types of catering provisions from dining room and canteen style services to grab and go, breakfast, after school clubs and special events.

Contract period: 1 Sept 2022 – 31 Aug 2024 (2 yrs)
Delivery: UK
Extensions: The framework agreement has the option to extend for up to a further 24 months. The total estimated value stated in Section II.1.7 includes the option period.Variant bids: not allowed
55320000 Meal-serving services55330000 Cafeteria services55500000 Canteen and catering services
Lot #2Social Care CateringAwarded 2 yrsceiling above

Includes the provision of Catering Services to all types of social care and health establishments which may include but is not limited to care homes, charities and home delivery meal services.

The Lot will cover a range of catering provision including ‘meals on wheels’ delivery provisions, dining room and canteen style services.

Contract period: 1 Sept 2022 – 31 Aug 2024 (2 yrs)
Delivery: UK
Extensions: The framework agreement has the option to extend for up to a further 24 months. The total estimated value stated in Section II.1.7 includes the option period.Variant bids: not allowed
55320000 Meal-serving services55330000 Cafeteria services55500000 Canteen and catering services
Lot #3Public Sector CateringAwarded 2 yrsceiling above

Includes the provision of Catering Services to all other areas of the Public Sector. This Lot will cover a range of different customer types including Pubic Sector workplaces, art galleries, museums, leisure centres, country parks, historic buildings, concert halls, conference venues, training centres, exhibition centres, theatres, stadia, emergency services establishments, healthcare establishments, prisons and other Ministry of Justice and Ministry of Defence establishments.

It is expected that a wide range of catering provision will be required including canteen, grab and go, trolley catering provision and event catering.

Contract period: 1 Sept 2022 – 31 Aug 2024 (2 yrs)
Delivery: UK
Extensions: The framework agreement has the option to extend for up to a further 24 months. The total estimated value stated in Section II.1.7 includes the option period.Variant bids: not allowed
55320000 Meal-serving services55330000 Cafeteria services55500000 Canteen and catering services

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored · same split on all 3 lots
Quality: 60%Price: 30%Social value: 10%
Published sub-criteria (3)
  • Quality (Method Statement): 60%
  • price: 30%
  • Social Value (Method Statements): 10%
Published award criteria (3)
  • Quality (Method Statement): 60
  • Social Value (Method Statements): 10
  • Price: 30
What this means for your bid
  • Price carries 30 of 100 points: a 10% discount moves about 3 points. The method statement decides this lot, not the discount.
  • “704_22 Outsourced Catering Services” is a framework: the contest is a place on its panel, not a single contract.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record · publisher note attached
Procedure method
Open procedure
Legal basis
CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category
Services
Notice status
Awarded
Procurement threshold
Unspecified in notice
Regulatory regime
Standard
Commercial structure
Framework agreement
Who may use this agreement
Not stated in the notice; call-off rights may be limited to the establishing authority
Competition type
Competitive procedure
GPA / WTO covered
Yes (GPA)
Recurring procurement
No (one-off requirement)
First published
26 Jul 2021, 14:29 BST
Last source update
27 Sept 2022, 16:00 BST
Award evaluation window
24 Jun 2022 – …
Authority reference
704_22 (ProContract internal Ref. DN551445)
FTS notice number
2022/S 000-027079
Classification (CPV)
Cafeteria servicesCanteen and catering servicesMeal-serving services
Delivery area
UK
Official registry OCID
ocds-h6vhtk-02cc68 Find a Tender
Contract terms
Performance terms

As part of the on-going contract management process, during the period of the Framework Agreement, ESPO shall monitor the financial stability of the awarded Service Providers during the period of the Framework Agreement by reference to credit rating agency reports. ESPO shall obtain a credit score for the Service Provider on or before the Framework start date as a base score and where a significant change in the credit score is identified over the life of the Framework Agreement, ESPO reserves the right to investigate the reasons for this significant change. Depending on the severity of the changes, it will be at the sole discretion of ESPO to suspend or even permanently remove the Service Provider from the Framework Agreement.

Review and risk notes
Review procedure

Information on deadlines(s) for review procedures can be found in Part 3, Chapter 6 of the Public Contracts Regulations 2015.

Publisher note: As a Central Purchasing Body as defined in the Public Contracts Regulations 2015, the Framework Agreement is open for use by Public Bodies (defined at https://www.espo.org/amfile/file/download/file/9608/) that also fall into one of the following classifications of user throughout all administrative regions of the UK: Local Authorities; Educational Establishments (including Academies); Central Government Departments and Agencies; Police, Fire & Rescue and Coastguard Emergency Services; NHS and HSC Bodies, including Ambulance Services; Registered Charities; Registered Social Landlords; The Corporate Office of the House of Lords, The Corporate Officer of the House of Commons; or any public body established by or under the Scotland Act 1998 or any Act of the Scottish Parliament. Details of the classification of end user establishments and geographical areas are available at: https://www.espo.org/legal. ESPO has established a commercial trading company, ESPO Trading Limited, whose target clients are third sector organisations such as national and local charities, public sector mutual organisations and other organisations involved in the delivery of services to or for the public sector. The successful Supplier may be asked to enter into an additional separate framework agreement (the Second Framework) with ESPO Trading Limited on materially similar terms to that found in the tender pack to be entered into by ESPO itself. Any Second Framework agreement will be a purely commercial agreement and will, for the avoidance of doubt, not be governed by the Public Contract Regulations 2015 or other public procurement legislation. ESPO Trading Limited may enter into the second framework agreement with the successful supplier and make it available to third sector clients who themselves are not required to follow the Public Contracts Regulations 2015 or other public procurement legislation. Accordingly, this is provided for bidders information only. An eAuction process may be used to award subsequent call off contracts following the reopening of competition among the parties to the Framework Agreement.

How it was run

Official notice
Run through: ProContract (Due North) · Who buys & how to bid on ProContract
Supplier login requiredLanguage: EN
Access & registration note: Free · short registration with manual review; public opportunity list
Appointment period ends
24 Jun 2022, 12:00 BST
Submission channel
{"electronicSubmission"}
Accepted languages
en
Bid validity
90 days from the deadline
Bids opened
24 Jun 2022, 12:00 BST
Detailed submission instructions & authority contactsFrom official release

procontract.due-north.com/Advert/Index ↗

Timeline

1 Dec 2021 → 27 Sept 2022 · 5 dates
  1. Next notice expected
    1 Dec 2021
  2. Admission / appointment period endsperiod end, not a bid countdown
    24 Jun 2022, 12:00 BST
  3. Bids opened
    24 Jun 2022, 12:00 BST
  4. Contract starts
    1 Sept 2022, 00:00 BST
  5. Notice published
    27 Sept 2022, 16:00 BST

Notice history

5 events · 3 releases on Find a Tender · since 10 May 2022
  1. Published value updated to £400,000,000
    10 May 2022, 09:14 BST
    was £320,000,000
  2. Status changed to active
    10 May 2022, 09:14 BST
  3. Procurement method changed
    10 May 2022, 09:14 BST
  4. Deadline published: 24 Jun 2022, 12:00 BST
    10 May 2022, 09:14 BST
  5. Status changed to complete
    27 Sept 2022, 16:00 BST

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Suppliers appointed 47admitted to the panel · see the list ↓
Bids received 549 from SMEs · busiest of 3 lots
Contracts signed 3latest 2 Sept 2022

3 suppliers are admitted to this framework without individual award values or dates, see the supplier list below.

Contracts

All 2 of these contracts carry the same published figure, £50,000,000, the framework's maximum for the whole notice, not each contract's own value. They are not eleven separate sums.

  • Lot 1 - Education Catering

    Signed
    2 Sept 2022
    Value
    £300,000,000
    Period
    … – 31 Aug 2024
    Status
    active

  • Lot 2 - Social Care Catering

    Signed
    2 Sept 2022
    Value
    ceiling above
    Period
    … – 31 Aug 2024
    Status
    active

  • Lot 3 - Public Sector Catering

    Signed
    2 Sept 2022
    Value
    ceiling above
    Period
    … – 31 Aug 2024
    Status
    active

Bid statistics published by the authority

LotBidsSMEVCSEValid bid range
1 · Education Catering54bids · 54 electronic9——
2 · Social Care Catering54bids · 54 electronic9——
3 · Public Sector Catering54bids · 54 electronic9——

Contracting authority & participating public bodies

ESPO

Contracting authorityRegional or local authorityLocal Authority Services Barnsdale Way, Grove Park, Enderby, Leicester, East Midlands, LE19 1ESContact name, email, phone Published organisation website ↗

Framework contractors & participating bidders

48 commercial parties on the notice
  • Accent Catering Services LtdFramework contractor04298350 Elizabeth House, 56-60 London Road, Staines-upon-Thames, Surrey, TW18 4HF, South East
  • Alliance in Partnership LimitedFramework contractor03577003 One, Southampton Row, London, WC1B 5HA, London
  • Aramark LimitedFramework contractor00983951 Ascent 4, 2 Gladiator Way, Farnborough Aerospace Centre, Farnborough, Hampshire, GU14 6XN, South East
  • Aspens Services LimitedFramework contractor06561073 Ground Floor, Teme House, Whittington Hall, Whittington Road, Whittington, Worcestershire, WR5 2RY, West Midlands
  • Atalian Servest Food Co LtdFramework contractor02569158 Servest House, Heath Farm Business Centre, Tut Hill, Fornham All Saints, Bury St Edmunds, Suffolk, IP28 6LG, East of England
  • Barking and Dagenham Trading Partnership LimitedFramework contractor10892844 LondonEast-UK, Yew Tree Avenue, Dagenham, London, RM10 7FN, London
  • Baxterstorey LimitedFramework contractor01962583 300 Thames Valley Park Drive, Reading, Berkshire, RG6 1PT, South East
  • CH&CO Catering LtdFramework contractor02613820 550 Thames Valley Park, Reading, RG6 1PT, South East
  • Cater Link LimitedFramework contractor03732298 Earley West, 300 Thames Valley Park Drive, Reading, RG6 1PT, South East
  • Caterplus Services LimitedFramework contractor02594800 The Courtyard, Catherine Street, Macclesfield, Cheshire, SK11 6ET, North West
Show 38 more suppliers

Official documents & specifications (2)

Official links; attachments are not copied

Tender pack and attachments

  • Economic and financial selection criteriatenderEconomic and financial selection criteria
  • Technical selection criteriatenderTechnical selection criteria