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Published 11 Aug 2021, 13:34 BST

Official UK procurement notice

Academic Profile and Research Information System

Official notice

Authority: UNIVERSITY OF SALFORD(THE) (Education)·Consortium: 2 public authorities

3 lotsGoodsOpen procedure
Sectors: Software Packages & ERP (48) Delivery: North West (UKD3)
Published estimate£300,000total for 3 lots
Submissions closed 10 Sept 2021awarded 21 Jan 2022
Awarded to Worktribe

What is being bought3 lots · detail below

Published requirement description

The University currently has a number of disparate systems and processes which are used to manage research and its associated information and outputs, including the research bids and awards database, the University of Salford Institutional Repository (USIR), the ethics applications and approval process and Banner for storing PGR student records.

CPV: Software package and information systems

Lots and requirements (3)Procurement structure

3 lots · no lot values published
Lot #1Bid & Awards Contract Management, REF preparation & submission and Research outputs repositoryAwarded

Bids & Awards Contract Management, REF preparation & submission and Research outputs repository.

Delivery: North West · Salford
Variant bids: not allowed
48000000 Software package and information systems
Lot #2PGR Progression

Given the internal and external environments, there is a need to make much more intelligent use of our research information to inform investment and strategic decision making with the aim of supporting academics, increasing our research performance, and generating more effective return on the investment in research workload allocations.

The University currently has a number of disparate systems and processes which are used to manage research and its associated information and outputs, including the research bids and awards database, the University of Salford Institutional Repository (USIR), the ethics applications and approval process and Banner for storing PGR student records.

Six distinct areas of service have been identified and have been split into three lots. They are as follows:

Lot 1 - Bids & Awards Contract Management, REF preparation & submission and Research outputs repository.

Lot 2 - PGR Progression

Lot 3 - Ethics Applications and Approvals

Delivery: North West · Salford
Variant bids: not allowed
48000000 Software package and information systems
Lot #3Ethics Applications and Approvals

Given the internal and external environments, there is a need to make much more intelligent use of our research information to inform investment and strategic decision making with the aim of supporting academics, increasing our research performance, and generating more effective return on the investment in research workload allocations.

The University currently has a number of disparate systems and processes which are used to manage research and its associated information and outputs, including the research bids and awards database, the University of Salford Institutional Repository (USIR), the ethics applications and approval process and Banner for storing PGR student records.

Six distinct areas of service have been identified and have been split into three lots. They are as follows:

Lot 1 - Bids & Awards Contract Management, REF preparation & submission and Research outputs repository.

Lot 2 - PGR Progression

Lot 3 - Ethics Applications and Approvals

Delivery: North West · Salford
Variant bids: not allowed
48000000 Software package and information systems

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored
Quality: 95%Price: 5%
Published sub-criteria (6)
  • Recent examples: 30%
  • Delivery approach: 15%
  • Team structure: 10%
  • Architectural design: 20%
  • Lead time: 20%
  • price: 5%
Published award criteria (6)
  • Recent examples: 30
  • Delivery approach: 15
  • Team structure: 10
  • Architectural design: 20
  • Lead time: 20
  • Price: 5
Conditions of participation1
  • Suitability

    As per tender documents

What this means for your bid
  • Price carries 5 of 100 points: a 10% discount moves about 0.5 points. The method statement decides this lot, not the discount.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record
Procedure method
Open procedure
Legal basis
CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category
Goods
Notice status
Awarded
Procurement threshold
Unspecified in notice
Regulatory regime
Standard
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Yes (GPA)
Recurring procurement
No (one-off requirement)
First published
11 Aug 2021, 13:34 BST
Last source update
28 Jan 2022, 14:49 GMT
Award evaluation window
10 Sept 2021 – …
Authority reference
UoS/OW/21/22/QTR1/Academic Profile and Research In
FTS notice number
2022/S 000-002560
Classification (CPV)
Software package and information systems
Delivery area
North West (UKD3)
Official registry OCID
ocds-h6vhtk-02d377 Find a Tender
Contract terms
Electronic trading
e-invoicing allowed · electronic ordering · electronic payment

How it was run

Official notice
Run through: In-tend · Who buys & how to bid on In-tend
Supplier login requiredLanguage: EN
Access & registration note: Free · one account per buying organisation's portal · reCAPTCHA on signup
Submission deadline
10 Sept 2021, 12:00 BST
Submission channel
{"electronicSubmission"}
Accepted languages
en
Bid validity
180 days from the deadline
Bids opened
10 Sept 2021, 12:01 BST
Detailed submission instructions & authority contactsFrom official release

in-tendhost.co.uk/salford/aspx/Home ↗

Timeline

10 Sept 2021 → 28 Jan 2022 · 3 dates
  1. Submission deadline
    10 Sept 2021, 12:00 BST
  2. Bids opened
    10 Sept 2021, 12:01 BST
  3. Notice published
    28 Jan 2022, 14:49 GMT

Notice history

2 events · 2 releases on Find a Tender · since 28 Jan 2022
  1. Status changed to complete
    28 Jan 2022, 14:49 GMT
  2. Buyer details updated
    28 Jan 2022, 14:49 GMT

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Awards 1
Awarded value £205,9451 contract exc. VAT
Bids received 6
Contracts signed 1latest 21 Jan 2022
Awarded toValueDateStatus
Lot 1 · Bid & Awards Contract Management, REF preparation & submission and Research outputs repository1 award
Worktribe£205,945 †—Awarded

Contracts

  • Contract 002560-2022-1 · Worktribe

    Signed
    21 Jan 2022
    Value
    £205,945
    Status
    active

Bid statistics published by the authority

LotBidsSMEVCSEValid bid range
1 · Bid & Awards Contract Management, REF preparation & submission and Research outputs repository6bids · 6 electronic———

Contracting authority & participating public bodies

2 public bodies on the notice

UNIVERSITY OF SALFORD(THE)

Contracting authorityEducationBody governed by public lawEducation 5th Floor,Maxwell Building, University Of Salford, SALFORD, North West, M54WTContact name, email Published organisation website ↗

Dispute resolution & review bodies

  • University of SalfordReview body Salford

Bidders & participating suppliers

1 commercial party on the notice
  • Worktribe LtdAwarded supplier 4 Castle Boulevard, Nottingham, East Midlands, NG71FBContact email

Official documents & specifications (2)

Official links; attachments are not copied

Tender pack and attachments

  • Economic and financial selection criteriatenderEconomic and financial selection criteria
  • Technical selection criteriatenderTechnical selection criteria