Find a TenderAwarded
Published 1 May 2024, 10:17 BST

Official UK procurement notice

Adopt South Digital Marketing

Official notice

Authority: Hampshire County Council (Local council)·Consortium: 2 public authorities

ServicesOpen procedureSME suitable
Published estimate£550,000exc. VAT5.5% below published estimate
Submissions closed 3 Jun 2024awarded 28 Jun 2024
Awarded to RH Advertising

What is being bought

Published requirement description

Hampshire County Council has procured Digital Marketing services for Adopt South, the Partnership Regional Adoption Agency for Hampshire, Isle of Wight, Portsmouth and Southampton local authorities.

The appointed agency will provide Digital Services in the form of Google Search, AdWords and any other digital output which delivers clicks, brand awareness and interaction to Adopt South's website and/or generation of call enquiries based on the target audience, together with relevant creative treatments to deliver cost efficiency in the digital advertising environment. Adopt South require awareness and presence especially in the search environment (Share of Voice) so that when people have seen Adopt South advertising elsewhere and/or they have conducted searches, visibility as much as possible will be on the first three commercial listings on Google.

Paid advertising space is also required in areas such as Google Adwords and across suitable Social Media. In addition, commercial programmatic sites that generate clicks and/or interest in adoption.

This contract will start on 1st August 2024. The initial contract term is 3 years and will expire on 31st July 2027 but may be extended to 31st July 2029.

CPV: Advertising and marketing services

The lotProcurement structure

single lot · value published
Lot #1Background:AwardedPublished value£550,000

Background:

Adopt South are the Partnership Regional Adoption Agency for Hampshire, Isle of Wight, Portsmouth and Southampton local authorities, who provide the following:

  • Find Families for children who have a plan for Adoption
  • Find families for children whose plans are not yet decided and may have a Plan for Adoption
  • Adoption Support services for adopted families and young people
  • Birth Family support
  • Adopted Adults support
  • Contact arrangements for adopted children and their birth family

Requirement:

Adopt South required a proven experienced Digital Marketing provider to achieve its annual target of approved adopters across Hampshire, Portsmouth, Southampton and Isle of Wight local authorities by reaching target audiences.

Adopt South require a minimum 50% Share of Voice especially in the search environment so that when people have seen Adopt South advertising elsewhere and/or they have conducted searches, Adopt South will be on the first three commercial listings on Google.

The winning tenderer is required to provide Adopt South with Digital Services in the form of Google Search, AdWords and any other digital output which delivers clicks, brand awareness and interaction to Adopt South's website and/or generation of call enquiries based on the target audience, together with relevant creative treatments to deliver cost efficiency in the digital advertising environment.

Adopt South also require paid advertising space in areas such as Google AdWords, Facebook, Instagram and LinkedIn and another commercial programmatic sites that generate clicks and/or interest in adoption. Advertising is selected as much as regionally possible to reduce wastage.

Delivery: South East
Extensions: After the initial 36 month term of the contract, it may be extended for up to a further 24 months, in a single or multiple extensions.Variant bids: not allowed

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored
  • Price Per Quality Point: PPQP

Procedure terms & legal framework

From the official record · publisher note attached
Procedure method
Open procedure
Legal basis
CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category
Services
Notice status
Awarded
Procurement threshold
Unspecified in notice
Regulatory regime
Standard
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Yes (GPA)
Recurring procurement
No (one-off requirement)
First published
1 May 2024, 10:17 BST
Last source update
18 Jul 2024, 12:19 BST
Award evaluation window
3 Jun 2024 – …
Authority reference
CS23941
FTS notice number
2024/S 000-022257
Classification (CPV)
Advertising and marketing services
Delivery area
South East (UKJ3)
Official registry OCID
ocds-h6vhtk-045660 Find a Tender
Contract terms
Electronic trading
e-invoicing allowed · electronic payment
Performance terms

Please refer to the procurement documentation.

Publisher note: A previous PIN was published on 13/03/2024 in respect of the Information Event for this tender, publication reference 2024/S 000-008063.

How it was run

Official notice
Run through: In-tend · Who buys & how to bid on In-tend
Supplier login requiredLanguage: EN
Access & registration note: Free · one account per buying organisation's portal · reCAPTCHA on signup
Submission deadline
3 Jun 2024, 14:00 BST
Submission channel
{"electronicSubmission"}
Accepted languages
en
Bid validity
120 days from the deadline
Bids opened
3 Jun 2024, 14:01 BST
Detailed submission instructions & authority contactsFrom official release

Timeline

3 Jun 2024 → 18 Jul 2024 · 3 dates
  1. Submission deadline
    3 Jun 2024, 14:00 BST
  2. Bids opened
    3 Jun 2024, 14:01 BST
  3. Notice published
    18 Jul 2024, 12:19 BST

Notice history

2 events · 2 releases on Find a Tender · since 18 Jul 2024
  1. Status changed to complete
    18 Jul 2024, 12:19 BST
  2. Buyer details updated
    18 Jul 2024, 12:19 BST

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Awards 1
Awarded value £520,0001 contract exc. VAT
Bids received 1111 from SMEs
Contracts signed 1latest 28 Jun 2024
Awarded toValueDateStatus
RH AdvertisingSME£520,000 †—Awarded

Contracts

  • Contract 022257-2024-1 · RH AdvertisingSME

    Signed
    28 Jun 2024
    Value
    £520,000
    Status
    active

Bid statistics published by the authority

BidsSMEVCSEValid bid range
11bids · 11 electronic11——

Contracting authority & participating public bodies

2 public bodies on the notice

HAMPSHIRE COUNTY COUNCIL

Contracting authorityLocal CouncilRegional or local authorityGeneral public services The Castle, WINCHESTER, South East, SO23 8ZBContact email Published organisation website ↗

Dispute resolution & review bodies

  • High Court of England & WalesReview body London
  • High Court of England and WalesReview body London

Bidders & participating suppliers

1 commercial party on the notice
  • RH Advertising LimitedAwarded supplierGB-COH: 3909789 1st Floor Richmond Court, Emperor Way, Exeter, South West, EX1 3QS

Official documents & specifications (2)

Official links; attachments are not copied

Tender pack and attachments

  • Economic and financial selection criteriatenderEconomic and financial selection criteria
  • Technical selection criteriatenderTechnical selection criteria