All Trades Repair and Void Maintenance Contract East Ayrshire

Official notice

Authority: Shire Housing Association Ltd (Housing)

WorksNegotiated without publication of a contract notice

Sectors: Construction & Civil Engineering (45)Repair & Maintenance (50) Delivery: Scotland (UKM93)

Awarded value£770,000published contract · exc. VAT

Awarded 27 Jun 2022

Awarded to Everwarm Ltd

What is being bought

Published requirement description

All Trades Reactive Repair and Maintenance including Void Properties

CPV: Construction work · Miscellaneous repair and maintenance services · Repair and maintenance services · Repair and maintenance services of building installations

The lotProcurement structure

single lot · no lot value published

Lot #1Shire Housing Association require a multi-trade contractor to deliver day to day…

Shire Housing Association require a multi-trade contractor to deliver day to day reactive repairs including emergency call out facility, void maintenance works and sundry repair works within various tenanted properties.

Delivery: Scotland · East Ayrshire

50000000 Repair and maintenance services 50700000 Repair and maintenance services of building installations 50800000 Miscellaneous repair and maintenance services

Procedure terms & legal framework

From the official record · publisher note attached

Procedure method: Negotiated without publication of a contract notice
Legal basis: CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category: Works
Notice status: Awarded
Procurement threshold: Unspecified in notice
Regulatory regime: Standard
Commercial structure: Stand-alone contract (no framework)
Competition type: Competitive procedure
GPA / WTO covered: Yes (GPA)
Recurring procurement: Unspecified in notice
First published: 27 Jun 2022, 12:59 BST
Last source update: 27 Jun 2022, 12:59 BST
Authority reference: ESP 4455
FTS notice number: 2022/S 000-017490
Classification (CPV): Construction workMiscellaneous repair and maintenance servicesRepair and maintenance servicesRepair and maintenance services of building installations
Delivery area: Scotland (UKM93)
Official registry OCID: ocds-h6vhtk-034af8 Find a Tender

Why no open competition: Extreme urgency brought about by events unforeseeable for the contracting authority/entity and in accordance with the strict conditions stated in the directive
Published justification: The contractor currently providing these works used the break provisions in the contract to end the service prematurely.
This unforeseeable event has resulted in the Association having to urgently appoint a new contractor to maintain the service to meet their regulatory requirements.
The Association entered into negotiation with the second placed tenderer from the original procurement, who agreed to comply with the original contract requirements at the same rates tendered.
There were no other bids received from service providers when the contract was originally tendered in 2021 therefore options for negotiating with others was limited considering the timescales.

Publisher note: (SC Ref:698401)

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast

Awards 1

Awarded value £770,0001 contract exc. VAT

Contracts signed 1latest 27 Jun 2022

Awarded to	Value	Date	Status
Everwarm Ltd	£770,000 †	—	Awarded

Contracts

Contract 017490-2022-1 · Everwarm Ltd
Signed
27 Jun 2022
Value
£770,000
Status
active

Contracting authority & participating public bodies

Shire Housing Association

Contracting authorityHousingBody governed by public lawHousing and community amenities Netherthird House, Cumnock, Scotland, KA18 3DBContact email, phone

Dispute resolution & review bodies

Ayr Sheriff CourtReview body Ayr

Bidders & participating suppliers

1 commercial party on the notice

Everwarm LtdAwarded supplier 3 Inchcorse Place, Whitehill Industrial Estate, West Lothian, Scotland, EH48 2EE

Official documents & specifications

Official links; attachments are not copied

No document links were published on the notice.