Ancillary Vehicles (Cars & Vans) - Contract Hire & Renta

The Project

GTR are looking to procure a partner(s) to provide the long-term contract hire and short- term rental of Ancillary Vehicles (Van and Cars) use by various departments with GTR across the GTR Network.

At present GTR run a fleet of Diesel vehicles consisting primarily of Large, Medium & Small Panel vans as well as some cars. All these vehicles are currently provided from one incumbent supplier on a Contract Hire lease. A small number of vehicles are also hired on an adhoc short term (1-year Max) rental basis from the same provider.

In line with the current GTR sustainability strategy the aim is reduce the environmental carbon footprint by replacing this fleet with more environmentally friendly fully electric or hybrid vehicles.

The purpose is to run a competitive tender to gain a partner(s) to provide a fleet of Large, Medium & Small vans & cars on a 3 year contract hire with an ongoing framework whereby adhoc short term rentals are supplied to ensure:-

• Alignment to GTR's vision/values/strategic pillars
• Reducing GTR's carbon footprint
• Vehicle tracking & telemetry technology to provide information on vehicle location & driver performance.

The final structure of the Tender may be based around a combined package or individual lease & rental package lots.

The combined value of all these lots will be for up to £0.5m per annum and the contract award will be for a duration of up to 3 years. The annual value could vary due to annual budget reviews and depending on external impacts to the railway network.

About GTR:

• 4 individual consumer brands (Gatwick Express, Great Northern, Southern & Thameslink)

running across an extended geography with multiple train and stations.

• 239 managed stations.
• over 500 units in its train fleet.
• GTR has one of the largest estates amongst UK TOCs, with a geographically far reaching network covering over 800 route miles across the South East of England.
• GTR had the largest number of passenger journeys at 19% of all UK journeys

(ORR data 2018-19), a 7% increase on the previous year. Tender Programme (forecasted)

Expression of Interests Returned: 11 May 2022

Tender Issue: by 27 May 2022

Tender Returns: by 17 June 2022

Clarifications / Assessment Complete: by end of July 2022

Contract Notification: by end of August 2022

Contract Award: by end of August 2022

The above tender period is estimated and may be subject to change at GTR's discretion.

It is anticipated that the tender will be limited six suppliers, though this will be subject to the quantity of suppliers expressing an interest. In the event a pre-qualification questionnaire (PQQ) is required, this will have two (2) clear aspects:

a) A checklist of pass/fail functionality, compliance, and accreditation b) An assessed PQQ section

Mobilization

Expected to complete 1-month mobilization period, prior to commencing delivery of the first vehicles and it is therefore an aspiration that the all new vehicles would be delivered in

October/November 2022. Expression of Interest Response:

The supplier is requested to confirm their ability to meet the above requirements.

All other competency requirements to award a contract will be identified with the tender enquiry document.

The proposed contract will be on GTR (The Go-Ahead Group's) model terms and conditions for supply of services.

Mandatory terms and service levels will be included within the tender package aligned to the programme.

Suppliers expressing an interest to the EOI is acceptance to contracting on the

GTR model terms

Please send returns to: Darren.pallett@gtrailway.com