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Published 9 Mar 2021, 10:46 GMT

Official UK procurement notice

Annual SCRIM and SCANNER Surveys on the London Borough Principal Road Network

Official notice

Authority: Docklands Light Railway Limited (Public body)·Consortium: 2 public authorities

Framework agreement2 lotsServicesOpen procedureSME suitable
Sectors: Architecture & Engineering (71) Delivery: UKLondon (UKI)
Framework ceiling (notional)Value not publishedframework ceiling, not attributable revenue
Submissions closed 8 Apr 2021awarded 8 Nov 2021
Lots 2see the lot list below

What is being bought2 lots · detail below

Published requirement description

This contract is for the provision of two annual surveys to support investment decisions on London’s Borough Principal Road Network (BPRN):

a) A provider of annual Sideways-Force Coefficient Routine Investigation Machine (SCRIM) survey to identify areas of poor skid resistance on the BPRN; and

b) A provider of annual Surface Condition Assessment of the National Network of Roads (SCANNER) survey to assess the road profile and any deformation issues on the BPRN.

The duration of the contract is 36 months with an option to extend by up to 12 months.

CPV: Road-inspection services · Surface surveying services

How this framework works

From the published notice
Places
up to 1 suppliers · 3 bids received (3.0 per place) · 1 appointed (full)

Lots and requirements (2)Procurement structure

2 lots · no lot values published · same evaluation weights on every lot
Lot #1SCRIM surveysCancelledRenewal

The service requirement for this Lot 1 includes but is not limited to an annual SCRIM Survey on the London Borough Principal Road Network (BPRN) and the provision of the survey data and other deliverables in the required format, described in the Specification. The service requirement also includes the collection of the condition data by the Service Provider as an optional service on the Borough non-principal road networks (i.e. B, C and U Roads). The Service Provider is required to provide all the equipment necessary to carry out the surveys.

The Service Provider shall carry out all necessary validation and processing of the survey data in order to provide the results in a Highway Maintenance Data Interface Format (HMDIF) file suitable for loading into the Authority’s United Kingdom Pavement Management System (UKPMS) and accurately fitting against the Authority’s Network in Geographical Information System (GIS) format.

The Service Provider may also be required to provide forward facing video data taken at the time of the survey on each lane surveyed, referenced by section, chainage and date for ease of identification.

The SCRIM Survey shall be carried out in accordance with the Highways England Design Manual for Roads and Bridges (DMRB) CS 228 Skidding Resistance (formerly HD 28/15), the Transport for London Skid Resistance Policy

A single framework agreement for both lots has been awarded to a single supplier, having decided the supplier demonstrated the capacity and capability to deliver both surveys and whose offer will represent the most economically advantageous offer overall.

Delivery: UK, London
Extensions: Option to extend by up to 12 months. · Option to extend by up to 12 months.Variant bids: not allowed
71631480 Road-inspection services
Lot #2SCANNER surveysCancelledRenewal

The service requirement for this Lot 2 includes but is not limited to an annual SCANNER Survey on the London Borough Principal Road Network (BPRN) and the provision of the survey data and other deliverables in the required format, described in the Specification. The service requirement also includes the collection of the condition data by the Service Provider as an optional service on the Borough non-principal road networks (i.e. B, C and U Roads). The Service Provider is required to provide all the equipment necessary to carry out the surveys.

The Service Provider shall carry out all necessary validation and processing of the survey data in order to provide the results in a Highway Maintenance Data Interface Format (HMDIF) file suitable for loading into the Authority’s United Kingdom Pavement Management System (UKPMS) and accurately fitting against the Authority’s Network in Geographical Information System (GIS) format.

The Service Provider may also be required to provide forward facing video data taken at the time of the survey on each lane surveyed, referenced by section, chainage and date for ease of identification.

The SCANNER Survey shall be carried out in accordance with the latest version of the SCANNER User Guide and Specification (Volumes 1 to 5) published by the UK Roads Board. The network to be surveyed comprises of Mainline (Dual and Single carriageway) sections and Slip Road sections..

A single framework agreement for both lots has been awarded to a single supplier, having decided the supplier demonstrated the capacity and capability to deliver both surveys and whose offer will represent the most economically advantageous offer overall.

Delivery: UK, London
Extensions: Option to extend by up to 12 months · Option to extend by up to 12 months.Variant bids: not allowed
71631480 Road-inspection services

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored · same split on all 2 lots
Quality: 40%Price: 60%
Published award criteria (2)
  • Quality: 40
  • Price: 60
What this means for your bid
  • Price carries 60 of 100 points: a 10% discount moves about 6 points. This one is won on the number: sharpen the price before polishing the prose.
  • “Annual SCRIM and SCANNER Surveys on the London Borough Principal Road…” is a framework: the contest is a place on its panel, up to 1 suppliers, not a single contract.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record
Procedure method
Open procedure
Legal basis
CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category
Services
Notice status
Awarded
Procurement threshold
Unspecified in notice
Regulatory regime
Standard
Commercial structure
Framework agreement
Who may use this agreement
Not stated in the notice; call-off rights may be limited to the establishing authority
Competition type
Competitive procedure
GPA / WTO covered
Yes (GPA)
Recurring procurement
No (one-off requirement)
First published
9 Mar 2021, 10:46 GMT
Last source update
1 Dec 2021, 14:21 GMT
Award evaluation window
8 Apr 2021 – …
Authority reference
tfl_scp_002147
FTS notice number
2021/S 000-029811
Classification (CPV)
Road-inspection servicesSurface surveying services
Delivery area
UKLondon (UKI)
Official registry OCID
ocds-h6vhtk-0299be Find a Tender

How it was run

Official notice
Run through: ProContract (Due North) · Who buys & how to bid on ProContract
Supplier login requiredLanguage: EN
Access & registration note: Free · short registration with manual review; public opportunity list
Appointment period ends
8 Apr 2021, 12:00 BST
Submission channel
{"electronicSubmission"}
Accepted languages
en
Bid validity
180 days from the deadline
Bids opened
8 Apr 2021, 12:00 BST
Detailed submission instructions & authority contactsFrom official release

procontract.due-north.com/ProjectManagement/Pr… ↗

Timeline

8 Apr 2021 → 1 Dec 2021 · 3 dates
  1. Admission / appointment period endsperiod end, not a bid countdown
    8 Apr 2021, 12:00 BST
  2. Bids opened
    8 Apr 2021, 12:00 BST
  3. Notice published
    1 Dec 2021, 14:21 GMT

Notice history

2 events · 2 releases on Find a Tender · since 1 Dec 2021
  1. Status changed to complete
    1 Dec 2021, 14:21 GMT
  2. Buyer details updated
    1 Dec 2021, 14:21 GMT

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Suppliers appointed 1admitted to the panel · see the list ↓
Bids received 33 from SMEs
Contracts signed 1latest 8 Nov 2021

1 suppliers are admitted to this framework without individual award values or dates, see the supplier list below.

Contracts

  • Lot 1 SCRIM survey, Lot 2 SCANNER survey

    Signed
    8 Nov 2021
    Value
    £416,000
    Status
    active

Bid statistics published by the authority

BidsSMEVCSEValid bid range
3bids · 3 electronic3——

Contracting authority & participating public bodies

2 public bodies on the notice

Transport for London

Contracting authorityPublic bodyBody governed by public lawGeneral public services 5 Endeavour Square, London, London, E20 1JNContact name, email

Dispute resolution & review bodies

  • High CourtReview body London

Framework contractors & participating bidders

1 commercial party on the notice

Official documents & specifications

Official links; attachments are not copied

No document links were published on the notice.