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Published 26 Apr 2022, 17:13 BST

Official UK procurement notice

ASC004 Deputyship Money Management System and Associated Services

Official notice

Authority: Derbyshire County Council (Local council)·Consortium: 2 public authorities

ServicesOpen procedureSME suitable
Sectors: IT Services & Software (72) Delivery: East Midlands (UKF1)
Published estimate£177,000≈ £25k / year36.7% below published estimate
Submissions closed 26 May 2022awarded 30 Nov 2022
Awarded to Trojan Consultants Limited
Contract term 7 yrsends 4 Nov 2029 · starts 5 Nov 2022

What is being bought

Published requirement description

Used to administer the financial and property affairs of Derbyshire Citizens including the production of application forms and financial reports for the Court of Protection.

CPV: IT services: consulting, software development, Internet and support

The lotProcurement structure

single lot · no lot value published
Lot #1Awarded 7 yrs
Contract period: 5 Nov 2022 – 4 Nov 2029 (7 yrs)
Delivery: East Midlands
Extensions: Please see Council Requirements, section 6.Variant bids: not allowed

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored
Quality: 70%Price: 30%
Published sub-criteria (3)
  • Quality: 65%
  • Security Questionnaire: 5%
  • price: 30%
Published award criteria (3)
  • Quality: 65
  • Security Questionnaire: 5
  • Price: 30
What this means for your bid
  • Price carries 30 of 100 points: a 10% discount moves about 3 points. The method statement decides this lot, not the discount.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record
Procedure method
Open procedure
Legal basis
CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category
Services
Notice status
Awarded
Procurement threshold
Unspecified in notice
Regulatory regime
Standard
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Unspecified in notice
Recurring procurement
Yes
First published
26 Apr 2022, 17:13 BST
Last source update
19 Dec 2022, 10:27 GMT
Award evaluation window
27 May 2022 – …
Authority reference
DN609563
FTS notice number
2022/S 000-035795
Classification (CPV)
IT services: consulting, software development, Internet and support
Delivery area
East Midlands (UKF1)
Official registry OCID
ocds-h6vhtk-0330ae Find a Tender
Review and risk notes
Review procedure

Derbyshire County Council will operate a minimum 10 (or 15 calendar day if non-electronic or fax methods used) standstill period at the point information on the award of the contract is communicated to the relevant economic operators. Debriefing by the Council shall be in accordance with the Public Contracts Regulation 2015 (as amended) (the Regulations). Such information should be requested from the addressee in Section 1.1. If an appeal regarding the award of the contract has not been successfully resolved the Regulations provide for the aggrieved parties who are of the opinion that they have been harmed or are at risk of harm by a breach of the Regulations, to take action in the High Court (England, Wales and Northern Ireland). Any such action must be brought as soon as possible.

How it was run

Official notice
Run through: ProContract (Due North) · Who buys & how to bid on ProContract
Supplier login requiredLanguage: EN
Access & registration note: Free · short registration with manual review; public opportunity list
Submission deadline
26 May 2022, 00:00 BST
Submission channel
{"electronicSubmission"}
Accepted languages
en
Bids opened
27 May 2022, 11:00 BST
Detailed submission instructions & authority contactsFrom official release

procontract.due-north.com/Advert/Index ↗

Timeline

26 May 2022 → 19 Dec 2022 · 4 dates
  1. Submission deadline
    26 May 2022, 00:00 BST
  2. Bids opened
    27 May 2022, 11:00 BST
  3. Contract starts
    5 Nov 2022
  4. Notice published
    19 Dec 2022, 10:27 GMT

Notice history

2 events · 2 releases on Find a Tender · since 19 Dec 2022
  1. Status changed to complete
    19 Dec 2022, 10:27 GMT
  2. Buyer details updated
    19 Dec 2022, 10:27 GMT

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Awards 1
Awarded value £112,0001 contract exc. VAT
Bids received 11 from SMEs
Contracts signed 1latest 30 Nov 2022
Awarded toValueDateStatus
Trojan Consultants Limited£112,000 †—Awarded

Contracts

  • ASC004 Deputyship Money Management System and Associated Services · Trojan Consultants Limited

    Signed
    30 Nov 2022
    Value
    £112,000
    Period
    … – 4 Nov 2029
    Status
    active

Bid statistics published by the authority

BidsSMEVCSEValid bid range
1bids · 1 electronic1——

Contracting authority & participating public bodies

2 public bodies on the notice

Derbyshire County Council

Contracting authorityLocal CouncilRegional or local authorityGeneral public services County Hall, Matlock, East Midlands, DE4 3AGContact name, email

Bidders & participating suppliers

1 commercial party on the notice

Official documents & specifications

Official links; attachments are not copied

No document links were published on the notice.