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Published 10 Mar 2025, 14:53 GMT

Official UK procurement notice

Astro Turf - Flood Lighting and Control System Upgrade

Official notice

Authority: University of Chichester (Education)

GoodsBelow threshold - open competitionBelow thresholdSME suitable
Sectors: Electrical machinery, apparatus, equipment and consumables; lighting (31)Installation services (except software) (51) Delivery: South East (UKJ27)
Published estimate£60,000£72,000 inc. VAT30% below final estimate
Submissions closed 18 Apr 2025awarded 20 May 2025
Awarded to LUCECO UK LIMITED
Contract term 4 moends 30 Aug 2025 · starts 1 May 2025

What is being bought

Published requirement description

This tender is to replace the existing halogen son lighting, along with standard switch controls installed on the external power supply distribution board for the Astroturf for Osram hub sense wireless controlled led lighting. The contractor should allow for the removal and disposal of all old light fittings, control gear within the lamp posts replaced with Lucy cut out fuse carriers. Additional IP rated boxes to be installed on the lighting columns for external aerials to be housed. Installation of the associated hub sense controls within the columns, receiver gateway upon the sports building adjacent to the Astroturf pitch. Installation of the controls at the front desk of Tudor hale building to allow staff to programme the pitches for the timetabling usage of the pitches.

Also noted the existing installation supply cabling to the distribution board has missing cores from the supply cabling to allow termination into the main switch, therefore the installer shall allow for re-termination of this within the scope of works so the installation is conforming to electrical regulations.

Brand names are included to indicate the quality and output we require. We would be happy to consider alternatives if they meet our functionality requirements and work with existing equipment. Requirements, functionality, and limitations will be showcased during site visits.

High level requirements are:

Flood lighting

Wireless control system

Distribution Board

Existing wiring inspection

Commissioning

Controls and data wiring

Commissioning and testing

MEWP

WEEE waste

Full details of our requirements are available in the tender documents.

CPV: Installation services of electrical and mechanical equipment · Lighting equipment and electric lamps

The lotProcurement structure

single lot · value published
Lot #1Awarded 4 moSMEPublished value£60,000
Contract period: 1 May 2025 – 30 Aug 2025 (4 mo)Value: £60,000 exc. VAT · £72,000 inc. VAT
Delivery: South EastEligibility: SME eligible
31500000 Lighting equipment and electric lamps51100000 Installation services of electrical and mechanical equipment

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored
Quality: 40%Price: 50%Social value: 10%
Published sub-criteria (6)
  • Ability to meet the specification: 25%
  • Proposed Equipment: 5%
  • Experience/ Qualifications: 5%
  • Methodology: 5%
  • Financials: 50%
  • Compliance with Social Value Model: 10%
Published award criteria (6)
  • Financials
  • Ability to meet the specification
  • Proposed Equipment
  • Experience/ Qualifications
  • Methodology
  • Compliance with Social Value Model
What this means for your bid
  • Price carries 50 of 100 points: a 10% discount moves about 5 points. This one is won on the number: sharpen the price before polishing the prose.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record
Procedure method
Below threshold - open competition
Legal basis
UKPGA · 2023/54 Procurement Act 2023
Procurement category
Goods
Notice status
Awarded
Procurement threshold
Below threshold
Regulatory regime
Standard
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Unspecified in notice
Recurring procurement
Unspecified in notice
First published
10 Mar 2025, 14:53 GMT
Last source update
14 Jul 2025, 15:47 BST
Authority reference
TND-001101
FTS notice number
2025/S 000-008552
Latest notice
Contract details notice (UK7)
Classification (CPV)
Installation services of electrical and mechanical equipmentLighting equipment and electric lamps
Delivery area
South East (UKJ27)
Official registry OCID
ocds-h6vhtk-04eb14 Find a Tender

How it was run

Official notice
Run through: portal not identified
Electronic submission allowed
Submission deadline
18 Apr 2025, 12:00 BST
Clarification deadline
11 Apr 2025, 12:00 BST
Submission channel
Official e-sourcing portal
Electronic submission
Allowed
Detailed submission instructions & authority contactsFrom official release

The tender document and any supporting documents should be submitted to tenders@chi.ac.uk. Full details are available at help.chi.ac.uk/tenders ↗

Timeline

10 Mar 2025 → 14 Jul 2025 · 5 dates
  1. Tender notice published
    10 Mar 2025, 14:53 GMT
  2. Clarification questions by
    11 Apr 2025, 12:00 BST
  3. Submission deadline
    18 Apr 2025, 12:00 BST
  4. Contract starts
    1 May 2025, 00:00 BST
  5. Latest notice published
    14 Jul 2025, 15:47 BST

Notice history

5 events · 3 releases on Find a Tender · since 10 Mar 2025
  1. Tender notice published
    10 Mar 2025, 14:53 GMT
    UK4
  2. Contract award notice published
    9 Jul 2025, 15:38 BST
    UK6
  3. Status changed to complete
    9 Jul 2025, 15:38 BST
  4. Contract signature expected
    9 Jul 2025, 23:59 BST
    scheduled
  5. Contract details notice published
    14 Jul 2025, 15:47 BST
    UK7

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Awards 1
Awarded value (inc. VAT) £41,9951 award inc. VAT; no net value published
Bids received 87 from SMEs
Contracts signed 1latest 22 May 2025
Awarded toValueDateStatus
LUCECO UK LIMITED9 Jul 2025 – 1 Nov 2025£41,995 inc. VAT20 May 2025Awarded

Contracts

  • Contract 1 · LUCECO UK LIMITED

    Signed
    22 May 2025
    Value
    £41,995 inc. VAT
    Period
    9 Jul 2025 – 1 Nov 2025
    Status
    active

Bid statistics published by the authority

BidsSMEVCSEValid bid range
8final-stage tenders70—

Contracting authority & participating public bodies

THE UNIVERSITY OF CHICHESTER

Contracting authorityPublic authority - sub-central government GB-COH: 04740553 · GB-PPON: PPPG-3697-WRBH Bishop Otter Campus, Chichester, South East, PO19 6PEContact email

Bidders & participating suppliers

1 commercial party on the notice
  • LUCECO UK LIMITEDAwarded supplierGB-COH: 02255270GB-PPON: PXZB-6512-CTCP Building E Stafford Park 1, Telford, West Midlands, TF3 3BDContact email

Official documents & specifications (4)

Official links; attachments are not copied

Tender pack and attachments

  • Bidding documents and specifications tenderBidding documents and specificationsDOCXThis document describes the requirement and provides a standard format for responses. All details for contacting the university and for submission are contained within this document.

Notices published for this procedure

  • Contract details notice contractContract details noticeUK7Contract details notice on Find a Tender
  • Contract award notice awardContract award noticeUK6Contract award notice on Find a Tender
  • Tender notice tenderTender noticeUK4Tender notice on Find a Tender