Official UK procurement notice
AV1456 AV Refresh of Council Chambers
Authority: Wiltshire Council (Local council)
What is being bought
Published requirement descriptionWiltshire Council have a requirement for services in respect of an upgrade programme of the Audio Visual technology and streaming and recording solutions.
Site visits were available on request on 23rd November 2021. Details of how to book a place on this date for a site visit were included within the tender documentation.
This requirement includes both supplies and services. This opportunity is listed as a supplies contract as the cost of the supplies form the main bulk of the contract.
- Recurrence: The initial contract term for this contract is 5 years. At this point, if the services are still required, a decision shall be made on whether to extend the current agreement or approach the market to re-procure the required services. This will depend entirely on Wiltshire Council's requirements are at the time a decision is taken.
CPV: Audio-visual equipment
The lotProcurement structure
single lot · value publishedLot #1Wiltshire Council have a requirement for services in respect of an upgrade programme…AwardedRenewalPublished value£810,000
Wiltshire Council have a requirement for services in respect of an upgrade programme of the Audio Visual technology and streaming and recording solutions with the Council Chamber that support WC democratic meetings and events.
The scope of this programme includes the replacement of technology, plus the provision of technology to be used in remote locations such as village halls and community centres, along with streaming and recording technology covering all locations.
The programme covers the removal and disposal of old technology, the supply, installation and configuration of new technology, the on-going support and maintenance of this new technology, plus the provision and support of streaming and recording services.
Site visits were available on request on 23rd November 2021. Details of how to book a place on this date for a site visit were included within the tender documentation.
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published award criteria (2)
- Quality: 60
- Price: 40
- Price carries 40 of 100 points: a 10% discount moves about 4 points. The method statement decides this lot, not the discount.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record- Procedure method
- Open procedure
- Legal basis
- CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
- Procurement category
- Goods
- Notice status
- Awarded
- Procurement threshold
- Unspecified in notice
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
Yes · The initial contract term for this contract is 5 years. At this point, if the services are still required, a decision shall be made on whether to extend the current agreement or approach the market to re-procure the required services. This will depend entirely on Wiltshire Council's requirements are at the time a decision is taken.
- First published
- 15 Nov 2021, 16:26 GMT
- Last source update
- 5 May 2022, 12:53 BST
- Award evaluation window
- 17 Dec 2021 – …
- Authority reference
DN578986- FTS notice number
2022/S 000-011690- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-02f6c6Find a Tender
- Electronic trading
- e-invoicing allowed · electronic payment
- Review procedure
This Contract incorporates a minimum 10 calendar days standstill period at the point information in respect of intent to award the Contract was communicated to tenderers. This period allows unsuccessful tenderers to seek further debriefing from Wiltshire Council before the agreement is entered into. If an appeal regarding the award of the contract has not been successfully resolved, the Public Contracts Regulations 2015 provide for aggrieved parties who have been harmed or who are at risk of harm by a breach of the rules to take action in the High Court (England, Wales and Northern Ireland).
How it was run
Official notice- Submission deadline
- 17 Dec 2021, 14:00 GMT
- Submission channel
- {"electronicSubmission"}
- Accepted languages
- en
- Bid validity
- 90 days from the deadline
- Bids opened
- 17 Dec 2021, 14:05 GMT
Timeline
17 Dec 2021 → 5 May 2022 · 3 dates- Submission deadline17 Dec 2021, 14:00 GMT
- Bids opened17 Dec 2021, 14:05 GMT
- Notice published5 May 2022, 12:53 BST
Notice history
1 event · 2 releases on Find a Tender- Status changed to complete5 May 2022, 12:53 BST
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast| Awarded to | Value | Date | Status |
|---|---|---|---|
| VP-AV LimitedSME | £353,043 † | — | Awarded |
Contracts
AV1456 AV Refresh of Council Chambers · VP-AV LimitedSME
- Signed
- 25 Jan 2022
- Value
- £353,043
- Status
- active
Bid statistics published by the authority
| Bids | SME | VCSE | Valid bid range |
|---|---|---|---|
| 5bids · 5 electronic | 4 | — | — |
Contracting authority & participating public bodies
Dispute resolution & review bodies
- High CourtReview body
Bidders & participating suppliers
1 commercial party on the notice- VP-AV LtdAwarded supplier
Official documents & specifications (2)
Official links; attachments are not copiedTender pack and attachments
- Economic and financial selection criteria
- Technical selection criteria