Official UK procurement notice
Award of School Cleaning Services Contract for The Henrietta Barnett School, North London
Authority: THE HENRIETTA BARNETT SCHOOL (Education)·On behalf of: PANACHE CREATIVE LIMITED
What is being bought
Published requirement descriptionThe Henrietta Barnett School is a grammar school with academy status for girls, located in Hampstead Garden Suburb, North West London, in the Borough of Barnet. The school is highly regarded, frequently ranked among the top state schools in the country and have an exemplary local and national reputation for academic excellence. It is situated within a Grade II* listed building designed by Sir Edwin Lutyens.
The School's current cleaning contract is outsourced to one supplier and is coming to the end of the present contract term. The new contract will start on 24th August 2026 and will be awarded as a three-year contract, with the option to extend for two years (on a +1year, +1year basis).
The School requires a suitably qualified cleaning services provider to manage and provide flexible and best value cleaning services across the School's site, with a proactive approach to service development and innovation to maintain the high standards required over the length of the contract.
The service required will involve a comprehensive school term time cleaning service, including routine and non-routine internal cleaning plus some specific external cleaning and periodic/non term cleaning. The contractor will also provide caretaking services, the importance of which should not be underestimated.
- How the procedure runs: The procurement process follows a two stage 'Competitive Flexible' approach, beginning with a Procurement Specific Questionnaire (PSQ) stage followed by an Invitation to Tender (ITT) stage after shortlisting. All award criteria will be provided in the tender documents.
CPV: School cleaning services
The lotProcurement structure
single lot · value publishedLot #1AwardedRenewalPublished value£1,350,000
- Condition of participationshortlisting
A minimum of 5 candidates (or less, in the event less than 5 meet the minimum criteria) and a maximum of 10 candidates, will progress to Stage 2.
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published award criteria (2)
- Quality
- Price
- Condition of participationshortlisting
A minimum of 5 candidates (or less, in the event less than 5 meet the minimum criteria) and a maximum of 10 candidates, will progress to Stage 2.
- Price carries 30 of 100 points: a 10% discount moves about 3 points. The method statement decides this lot, not the discount.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record- Procedure method
- Competitive flexible procedure
- Legal basis
- UKPGA · 2023/54 Procurement Act 2023
- Procurement category
- Services
- Notice status
- Awarded
- Procurement threshold
- Above threshold (FTS publication)
- Regulatory regime
- Concession
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
- Unspecified in notice
- First published
- 26 Mar 2026, 11:42 GMT
- Last source update
- 6 Jul 2026, 13:27 BST
- Award evaluation window
- Submission end – 29 Jun 2026
- FTS notice number
2026/S 000-027833- Latest notice
- Contract award notice (UK6)
- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-0674e7Find a Tender
- How it runs
The procurement process follows a two stage 'Competitive Flexible' approach, beginning with a Procurement Specific Questionnaire (PSQ) stage followed by an Invitation to Tender (ITT) stage after shortlisting. All award criteria will be provided in the tender
documents.
- Risks
Contract performance is managed via KPIs and these will be negotiated further post award.
How it was run
Official notice- Requests to participate (first stage)
- 20 Apr 2026, 12:00 BST
- Submission deadline
- 20 Apr 2026, 12:00 BST
- Submission channel
- Official e-sourcing portal
- Electronic submission
- Allowed
- Accepted languages
- en
Submission instructions are included in the PSQ; all completed PSQ submissions are to be sent to gail@panacheconsultancy.co.uk by the deadline of 20.04.2026 at 12:00 hrs (noon).
Timeline
26 Mar 2026 → 24 Aug 2026 · 6 dates- Tender notice published217 days ago26 Mar 2026, 11:42 GMT
- Submission deadline192 days ago20 Apr 2026, 12:00 BST
- Award decision expected by121 days ago29 Jun 2026, 23:59 BST
- Assessment summaries sent115 days ago6 Jul 2026, 00:00 BST
- Latest notice published115 days ago6 Jul 2026, 13:27 BST
- Contract starts66 days ago24 Aug 2026, 00:00 BST
Notice history
4 events · 2 releases on Find a Tender · since 26 Mar 2026- Tender notice published26 Mar 2026, 11:42 GMTUK4
- Contract award notice published6 Jul 2026, 13:27 BSTUK6
- Status changed to complete6 Jul 2026, 13:27 BST
- Contract signature expected4 Aug 2026, 23:59 BSTscheduled
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast| Awarded to | Value | Date | Status |
|---|---|---|---|
| Atlas FM Limited24 Aug 2026 – 23 Aug 2029 · up to 23 Aug 2031Extensions: Option to extend on a +1year, +1year basis. | £1,396,095 | 6 Jul 2026 | Awarded |
Bid statistics published by the authority
| Bids | SME | VCSE | Valid bid range |
|---|---|---|---|
| 5final-stage tenders | 2 | 0 | — |
Contracting authority & participating public bodies
2 public bodies on the noticeOther public bodies
- PANACHE CREATIVE LIMITEDProcess contact pointProcuring entityPanache Consultants, as Cleaning Services Consultants, are supporting the School with the facilitation of this tender exercise, as a supporting role only.
Bidders & participating suppliers
1 commercial party on the notice- ATLAS FM LIMITEDAwarded supplier
Official documents & specifications (3)
Official links; attachments are not copiedTender pack and attachments
- Bidding documents and specifications Interested parties are to complete a Procurement Specific Questionnaire, which can be accessed via the Dropbox link provided in the Find A Tender advert. If you have any queries, please contact: gail@panacheconsultancy.co.uk; or phil@panacheconsultancy.co.uk
Notices published for this procedure
- Contract award notice Contract award notice on Find a Tender
- Tender notice Tender notice on Find a Tender