Official UK procurement notice
Barbican Renewal Programme - Luminaires
Authority: The Mayor and Commonalty and Citizens of the City of London (Local council)
What is being bought
Published requirement descriptionThe Barbican Centre, on behalf of the City of London Corporation (the City) invites Bidders to complete and submit a request to participate in the Procurement for the provision of a Heritage Luminaire Manufacturer for the Barbican Renewal Programme (BRP).
The Heritage Luminaire Manufacturer will produce bespoke light fittings for the BRP. The supplier will be appointed directly by the Barbican Centre on behalf of the City and will be responsible for manufacturing the bespoke light fittings. Installation will be undertaken by a trade contractor under the Construction Manager (CM).
The appointment will commence in November 2027 and extend through to November 2030, with an estimated value of £1,100,000 excluding VAT. The delivery of the heritage luminaires on site is targeted for the end of 2028.
The scope of the Heritage Luminaire Manufacturer is to produce a custom lighting fixture for the public spaces within the Barbican Centre, namely:
- Main Foyers Level B1, 0 and 1
- Lakeside/ Main Foyer canopy (external)
- Art Gallery Foyer, Conservatory Terrace and Garden Room
- Art Gallery/ Sculpture Court canopy (external)
The luminaires shall incorporate a modular and adaptable design suitable for installation within single-, double-, and triple-height spaces. See the Scope of Requirements document and Appendices for full information.
The appointment will be procured through a two-stage tender process, with the overall tendering and prototype development programme anticipated to be completed over a period of approximately one year.
The appointed manufacturer shall be required to collaborate closely with the existing project team, including Allies and Morrison, Asif Khan Studio, Buro Happold, Gardiner & Theobald, Blue Sky Building, les éclaireurs, Alan Baxter, and others to ensure the successful coordination, development, and delivery of the bespoke lighting fixture.
During the installation phase, the CM will assume responsibility for the coordination and management of all trade contractors on site, overall site logistics, and the integration of individual package programmes into a coherent and deliverable whole.
The Heritage Luminaire Manufacturer shall ensure that the bespoke lighting fixtures are manufactured, coordinated, and delivered in accordance with the project programme, and shall be fully prepared to meet all required delivery dates as instructed by the Client and Project Team.
- Two-stage procedure: up to 4 candidates will be invited to tender.
- How the procedure runs: Stage 1. Invitation to Participate (ITP) Stage 2 Invitation to tender ITT) Comprising of: - Technical submission - Commercial submission - Prototyping process
CPV: Lighting systems
The lotProcurement structure
single lot · value publishedLot #1RenewalPublished value£1,100,000
- Economic & financial standing
As specified in the tender documents
- Technical & professional ability
Suppliers will be required to meet the conditions of participation set out in the tender documents. These include minimum requirements for financial capacity, insurance, modern slavery and data protection. In addition, suppliers will be required to respond to scored questions regarding experience. The highest scoring bidders who meet the conditions of participation will be invited to participate in the next tender stage in accordance with the methodology set out in the tender documents.
- Condition of participationshortlisting
The ITP will set out the information which bidders are required to provide to the City to enable it to draw up a list of up to a maximum of 4 pre-qualified applicants who will be able to proceed to the next stage of the procurement. In the event that a bidder or multiple bidders achieve the same moderated score as the 4th placed bidder, those bidders will also be invited to proceed to the next stage of the procurement.
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published sub-criteria (3)
- Technical: 55%
- Responsible procurement: 15%
- Commercial: 30%
Published award criteria (3)
- Technical: Written technical submission on the project methodology and phyisical prototyping process.
- Commercial: Suppliers’ commercial responses will evaluated against total contract cost. The commercial evaluation methodology is set out in the tender documents.
- Responsible procurement: Suppliers will be required to submit responses to set out how they will deliver sustainability.
- Economic & financial standing
As specified in the tender documents
- Technical & professional ability
Suppliers will be required to meet the conditions of participation set out in the tender documents. These include minimum requirements for financial capacity, insurance, modern slavery and data protection. In addition, suppliers will be required to respond to scored questions regarding experience. The highest scoring bidders who meet the conditions of participation will be invited to participate in the next tender stage in accordance with the methodology set out in the tender documents.
- Condition of participationshortlisting
The ITP will set out the information which bidders are required to provide to the City to enable it to draw up a list of up to a maximum of 4 pre-qualified applicants who will be able to proceed to the next stage of the procurement. In the event that a bidder or multiple bidders achieve the same moderated score as the 4th placed bidder, those bidders will also be invited to proceed to the next stage of the procurement.
- Price carries 30 of 100 points: a 10% discount moves about 3 points. The method statement decides this lot, not the discount.
- Turnover usually expected at this size: about £731,996 (twice the annual value).
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula. Turnover is an indicative market norm (≈2× annual value), not a published condition.
Competition analysis · published record, not a forecast of who will bid
How The Mayor and Commonalty and Citizens of the City of London buys Lamps and light fittings (CPV 3152), and who usually turns up
The Mayor and Commonalty and Citizens of the City of London’s published record next to the market for the same work. Frameworks and DPS are left out: they draw different bid counts. Whole-market view: Lamps and light fittings (CPV 3152) →
How the contest usually goes
Winner shares use published awards; bid and price charts use contested lots.
i
How often small and medium firms win.
Share of awards where the winner’s size is known.
The counts under this question show how many awards have a known supplier size.
Small firms have won here. Neither number says whether you qualify; it describes who has been winning.
i
How often local firms win similar work.
Winners with a registered address in the delivery region, out of awards with a known address.
Local means the winner is registered in the region where that award was delivered. The market figure counts awards delivered in Greater London.
A local branch does not count if the registered address is elsewhere.
Most of this buyer’s recorded winners were registered outside the region where that award was delivered.
i
How long buyers here take to decide after bids close.
Middle value in days from the bid deadline to the award date, on competitions that published both.
Only decided tenders count, so slow ones still waiting are not in.
Half of these awards have an award date within 23 days of the bid deadline.
i
How often work is awarded with no recorded rival.
Direct awards and tenders where every published lot count shows one bid.
Both shares are minimums: some awards have no bid count.
Thin markets produce this too; it is not proof of a tailored specification.
Missing bid counts may hide more single-bid awards. This share is a minimum.
How many bids did past lots attract?
i
How many bids past lots received.
Each colour is a bid-count range. Only competed lots with a published count are included.
Past bids do not predict this tender.
1 bid6% / 6%
2–324% / 28%
4–636% / 56%
7+34% / 11%
How did awards compare with estimates?
i
Where winning prices landed against estimates.
Each colour shows awards below, close to or above the published estimate, one lot at a time.
Past prices are a guide, not a bid price.
Below estimate65% / 53%
Within ±2%19% / 37%
Above estimate17% / 11%
Assess each lot i
What past awards tell you about each lot.
See the forecast, this buyer’s earlier suppliers and firms with relevant wins.
No supplier is confirmed as a bidder.
i
What past awards tell you about each lot.
See the forecast, this buyer’s earlier suppliers and firms with relevant wins.
No supplier is confirmed as a bidder.
Open a lot for its forecast, this buyer’s previous supplier and possible competitors, from published award history, not a bid list
Lot #1CPV 3152Published estimate£1.1m
i
How many bids this lot may attract.
The forecast uses similar past competitions. The bar shows either that forecast or past bid counts; the line below says which.
Each lot shows its own forecast based on its own category; forecasts for different lots of the same notice are not comparative.
A forecast, not a list of bidders.
1 bid4%
2–329%
4–652%
7+15%
i
Where the award price may land.
The forecast uses similar awards and the buyer’s estimate. The band covers the middle half of likely prices.
Based on 3 comparable awards. Each lot reflects its own category; forecasts for different lots of the same notice are not comparative.
A statistical guide from past awards, not a price to bid.
Middle 50%£1.1m
Estimate£1.1m
Who has supplied this buyer on similar work? i
Who has done similar work for this buyer.
Past contracts are matched by buyer, title and type of work.
A past supplier may not bid again.
i
Who has done similar work for this buyer.
Past contracts are matched by buyer, title and type of work.
A past supplier may not bid again.
| Supplier | This buyer’s earlier contract | Lot | Award value | Why listed |
|---|---|---|---|---|
| Adlib AudioWorked for this buyer | Barbican Theatre LED Lightsended Jun 2026 | — | £590k | Similar wording and category |
Who could compete for this lot? i
Who could compete for this lot?
Firms with relevant past wins. On a framework, we show firms on that agreement.
None is confirmed as a bidder.
i
Who could compete for this lot?
Firms with relevant past wins. On a framework, we show firms on that agreement.
None is confirmed as a bidder.
| Supplier | Won in this category | Live contracts | Award vs estimate |
|---|---|---|---|
Adlib AudioSME | £2.4m12 awards in 36m · last 3 months ago | 4 live · £855k iPublic contracts this supplier still holds. Its awards whose published end date is still in the future, with their values. Many contracts publish no end date, so this is a floor, not the whole book. Unexpired says nothing about spare capacity. | 3% below n=5 |
| £805k12 awards in 36m · last 1 months ago | 5 live · £619k iPublic contracts this supplier still holds. Its awards whose published end date is still in the future, with their values. Many contracts publish no end date, so this is a floor, not the whole book. Unexpired says nothing about spare capacity. | 8% below n=5 | |
| £7.1m16 awards in 36m · last 1 months ago | 3 live · £5.3m iPublic contracts this supplier still holds. Its awards whose published end date is still in the future, with their values. Many contracts publish no end date, so this is a floor, not the whole book. Unexpired says nothing about spare capacity. | at estimate n=6 | |
| £17m9 awards in 36m · last 3 months ago | 4 live · £17m iPublic contracts this supplier still holds. Its awards whose published end date is still in the future, with their values. Many contracts publish no end date, so this is a floor, not the whole book. Unexpired says nothing about spare capacity. | at estimate n=1 | |
| £9.2m4 awards in 36m · last 8 months ago | 1 live · £680k iPublic contracts this supplier still holds. Its awards whose published end date is still in the future, with their values. Many contracts publish no end date, so this is a floor, not the whole book. Unexpired says nothing about spare capacity. | no comparable pairs |
About this data
- Source. Official UK public procurement notices (Find a Tender), reused under the Open Government Licence v3.0. New notices arrive through the day; the figures are rebuilt nightly.
- Two views, kept apart. The authority’s own track record and the wider market for the same kind of work sit side by side and are never mixed. Where the local picture is too thin, a figure widens to a broader market and says which one it used.
- Forecasts are labelled. The price forecast and its range, possible competitors and the earlier-work matches are our estimates from past awards: not published facts, not win chances and not price advice. Official notices do not say who is bidding.
- Every figure shows what it rests on. Not every notice publishes a bid count, a value or a delivery region, so each figure carries the number of records behind it, and one built on few records is marked as such. The on a figure explains it; the counting rules are in the methodology. Spotted something wrong? Tell us.
Procedure terms & legal framework
From the official record- Procedure method
- Competitive flexible procedure
- Legal basis
- UKPGA · 2023/54 Procurement Act 2023
- Procurement category
- Goods
- Notice status
- Requests to participate open
- Procurement threshold
- Above threshold (FTS publication)
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Unspecified in notice
- Recurring procurement
- Unspecified in notice
- First published
- 9 Oct 2026, 10:23 BST
- Last source update
- 9 Oct 2026, 10:23 BST
- Award evaluation window
- Submission end – 12 Nov 2027
- FTS notice number
2026/S 000-095515- Latest notice
- Tender notice (UK4)
- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-078466Find a Tender
- How it runs
Stage 1. Invitation to Participate (ITP)
Stage 2 Invitation to tender ITT)
Comprising of:
- Technical submission
- Commercial submission
- Prototyping process
- Risks
The contract may require modification in the event of project overrun to ensure continuation of service and technical expertise is retained from the service provider (for example to provide additional works)
How to participate & submission route
Official notice Submit via Jaggaer- Requests to participate (first stage)
- 13 Nov 2026, 12:00 GMT
- Tender submission deadline
- 13 Nov 2026, 12:00 GMT
- Clarification deadline
- 6 Nov 2026, 12:00 GMT
- Submission channel
- Official e-sourcing portal
- Electronic submission
- Allowed
- Accepted languages
- en
- Shortlist
- up to 4 candidates invited to tender
This tendering exercise is being undertaken using the electronic tendering system ‘City of London Corporation Sourcing & Contracts Portal’ (cityoflondon.ukp.app.jaggaer.com ↗). Suppliers will need to register an interest on the system in order to participate and registration is free
Timeline
9 Oct 2026 → 6 Dec 2027 · 5 dates- Tender notice published17 days ago9 Oct 2026, 10:23 BST
- Today26 Oct 2026
- Clarification questions byin 11 days6 Nov 2026, 12:00 GMT
- Submission deadlinein 18 days13 Nov 2026, 12:00 GMT
- Award decision expected byin 382 days12 Nov 2027, 23:59 GMT
- Contract starts6 Dec 2027
Notice history
1 event · 1 release on Find a Tender- Tender notice published9 Oct 2026, 10:23 BSTUK4
Commercial outcome & contract awards
Nothing awarded yet- Awards (0)
- No award published
- Contracts (0)
- No contract published
- Bid statistics
- No aggregate bid statistics published
Contracting authority & participating public bodies
Official documents & specifications (1)
Official links; attachments are not copiedNotices published for this procedure
- Tender notice Tender notice on Find a Tender