Official UK procurement notice
Biomass Boiler Service and Maintenance
Authority: Buckinghamshire Council (Local council)
What is being bought
Published requirement descriptionThe Biomass Boiler Service and Maintenance contract for Buckinghamshire Council spans three years from April 1, 2025, with two possible one-year extensions, totalling up to five years. Covering nine sites across Buckinghamshire, the service provider will deliver high quality, proactive maintenance, including planned preventative maintenance (PPM) and reactive maintenance, ensuring statutory and regulatory compliance, and maintaining HETAS Certification standards.
Key tasks include annual services, interim services, bi-weekly visits, and monthly checks. These PPM visits will involve various configurations for inspecting and maintaining boilers, fuel stores, and associated equipment to ensure optimal performance and compliance. Reactive maintenance requires 24/7 assistance for urgent faults and normal working hours assistance for other faults, categorized by priority with specific rectification periods. The Page 5 to 8 service provider will report on both aspects, detailing performance statistics, compliance rates, and any issues encountered. Additionally, the provider must maintain a single point of contact to manage the contract, logs of servicing requests, tasks, and communication.
Performance monitoring ensures continuous improvement and adherence to service standards. The service provider will produce regular performance reports, maintain accurate asset registers, and ensure all statutory and regulatory tests are conducted and documented. This approach supports Buckinghamshire Council’s operational needs, fostering a collaborative environment for efficient and reliable maintenance of their biomass boiler systems.
Due to the lack of certainty as to the demand for the Services under this Contract, the Council has estimated the amount that it will spend under this Contract during the Contract Period, (including any possible extension periods) at £500,000. This is only an estimate and the actual spend maybe higher or lower than this figure.
The Council is of the opinion that TUPE will not apply
CPV: Repair and maintenance services
The lotProcurement structure
single lot · no lot value publishedLot #1AwardedRenewal
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published award criteria (2)
- Quality: 60
- Price: 40
- Price carries 40 of 100 points: a 10% discount moves about 4 points. The method statement decides this lot, not the discount.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record- Procedure method
- Open procedure
- Legal basis
- CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
- Procurement category
- Services
- Notice status
- Awarded
- Procurement threshold
- Unspecified in notice
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
- Yes
- First published
- 20 Sept 2024, 10:56 BST
- Last source update
- 17 Mar 2025, 10:53 GMT
- Award evaluation window
- 23 Oct 2024 – …
- Authority reference
DN743859- FTS notice number
2025/S 000-009597- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-049c84Find a Tender
- Review procedure
The Council will incorporate a standstill period at the point when information on the award of
the contract is communicated to tenderers. The standstill period will be for a minimum of 10
calendar days and provides time for unsuccessful tenderers to challenge the award decision
before the contract is entered into. The Public Contracts Regulations 2015 provide for the
aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to
take action in the High Court (England, Wales and Northern Ireland)
How it was run
Official notice- Submission deadline
- 23 Oct 2024, 12:00 BST
- Submission channel
- {"electronicSubmission"}
- Accepted languages
- en
- Bid validity
- 120 days from the deadline
- Bids opened
- 23 Oct 2024, 12:00 BST
Timeline
23 Oct 2024 → 17 Mar 2025 · 3 dates- Submission deadline23 Oct 2024, 12:00 BST
- Bids opened23 Oct 2024, 12:00 BST
- Notice published17 Mar 2025, 10:53 GMT
Notice history
1 event · 2 releases on Find a Tender- Status changed to complete17 Mar 2025, 10:53 GMT
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast| Awarded to | Value | Date | Status |
|---|---|---|---|
| BBSM LtdSME | £500,000 † | — | Awarded |
Contracts
Contract 009597-2025-DN743859-1 · BBSM LtdSME
- Signed
- 14 Mar 2025
- Value
- £500,000
- Status
- active
Bid statistics published by the authority
| Bids | SME | VCSE | Valid bid range |
|---|---|---|---|
| 5bids · 5 electronic | 5 | — | — |
Contracting authority & participating public bodies
Dispute resolution & review bodies
- High CourtReview body
- The High CourtReview body
Bidders & participating suppliers
1 commercial party on the notice- BBSM LtdAwarded supplier
Official documents & specifications
Official links; attachments are not copiedNo document links were published on the notice.