Find a TenderClosedTender notice
Published 28 Oct 2025, 14:51 GMT

Official UK procurement notice

Birmingham Virtual School Educational Wellbeing Service

Official notice

Authority: Birmingham City Council (Local council)

ServicesOpen procedureAbove thresholdSME suitableVCSE suitable
Published estimate£800,000≈ £267k / year · £960,000 inc. VAT
Submissions closed 2 Mar 2026
Contract term 3 yrsends 2 Sept 2029 · up to 3 Sept 2030 with extensions · starts 3 Sept 2026

What is being bought

Published requirement description

Birmingham Virtual School (BVS) seeks to commission an early intervention and prevention Educational Well-Being Service. This service will enrich the educational experiences of children who are looked-after, previously looked-after, or known to social care in Birmingham. The aim is to maximise educational achievement, inclusion and progression by addressing individual needs with specific focus on: (1) preparing for and taking public examinations and tests; and (2) supporting vulnerable children through normal admissions round school-to-school transitions.

The service will deliver programmes and direct support that:

  • Prepare and support children and young people to revise for and sit national examinations/tests (e.g., SATs, GCSEs, A-Levels, and equivalent).
  • Support confident school transitions at key stages (Pre-1 to Reception, Reception to Year 1, Infant to Junior, Year 6 to Year 7, Year 8 to Year 9, Year 11 to Post-16, Year 13 to Year 14 or Higher Education/employment/training).

The contract will commence on 03 September 2026 and will be in place for a period of 3 years with the option to extend for a further 1 year subject to satisfactory performance and funding availability.

CPV: Counselling services · Welfare services for children and young people

The lotProcurement structure

single lot · value published
Lot #1Renewal 3 yrsSMEVCSEPublished value£800,000
Contract period: 3 Sept 2026 – 2 Sept 2029 (3 yrs) · up to 3 Sept 2030 with extensionsValue: £800,000 exc. VAT · £960,000 inc. VAT
Delivery: West MidlandsEligibility: SME eligibleVCSE eligible
Extensions: Subject to satisfactory performance and funding availability.

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored
  • Simple description: The award criteria carries a total weighting of 100%, split into Quality, Social Value and Price. The overall weighting for the Quality criteria is 60%. The overall weighting for the Social Value criteria is 20%. The overall weighting for the Price criteria is 20%. For full details please refer to the procurement documents.

Procedure terms & legal framework

From the official record
Procedure method
Open procedure
Legal basis
UKPGA · 2023/54 Procurement Act 2023
Procurement category
Services
Notice status
Closed
Procurement threshold
Above threshold (FTS publication)
Regulatory regime
Standard
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Unspecified in notice
Recurring procurement
Unspecified in notice
First published
28 Oct 2025, 14:51 GMT
Last source update
28 Jan 2026, 15:17 GMT
Award evaluation window
Submission end – 14 Apr 2026
Authority reference
P3443
FTS notice number
2026/S 000-007682
Latest notice
Tender notice (UK4)
Classification (CPV)
Counselling servicesWelfare services for children and young people
Delivery area
West Midlands (UKG31)
Official registry OCID
ocds-h6vhtk-05d566 Find a Tender

How it was run

Official notice
Run through: In-tend · Who buys & how to bid on In-tend
Supplier login requiredElectronic submission allowedLanguage: EN
Access & registration note: Free · one account per buying organisation's portal · reCAPTCHA on signup
Submission deadline
2 Mar 2026, 12:00 GMT
Clarification deadline
19 Feb 2026, 12:00 GMT
Submission channel
Official e-sourcing portal
Electronic submission
Allowed
Accepted languages
en
Detailed submission instructions & authority contactsFrom official release

This procurement is being issued using the Council's e-tendering system 'In-tend' and organisations must ensure that they are registered users. The procurement process will be managed using this system and therefore all bids must be submitted by Tenderers via the 'in-tend' system. in-tendhost.co.uk/birminghamcc ↗

Registration and use of in-tend is free. All correspondence for this procurement process must be via the in-tend correspondence function and you should not contact any individual directly either by email or by telephone. If you are already a registered user, you do not have to re-register. If you are unable to register with in-tend or are experiencing difficulties, please email the etendering@birmingham.gov.uk.

Tender deadline submission is noon on 2nd March 2026.

Timeline

28 Oct 2025 → 3 Sept 2026 · 7 dates
  1. Planning notice published364 days ago
    28 Oct 2025, 14:51 GMT
  2. Market engagement348 days ago
    13 Nov 2025, 23:59 GMT

    Please register and express an interest to complete the web form questionnaire available on the Council's e-tendering portal 'Intend' www.in-tendhost.co.uk/birminghamcc ↗ Deadline for Submission is Noon on Thursday 13th November 2025. All communications must be made via the Council’s e-tendering system. Please do not contact Council Officers directly. For technical support: cps@birmingham.gov.uk. All information shared during this SMT will be treated confidentially and used solely to inform future commissioning decisions.

  3. Tender notice published272 days ago
    28 Jan 2026, 15:17 GMT
  4. Clarification questions by250 days ago
    19 Feb 2026, 12:00 GMT
  5. Submission deadline239 days ago
    2 Mar 2026, 12:00 GMT
  6. Award decision expected by196 days ago
    14 Apr 2026, 23:59 BST
  7. Contract starts55 days ago
    3 Sept 2026, 00:00 BST

Notice history

9 events · 6 releases on Find a Tender · since 28 Oct 2025
  1. Preliminary market engagement notice published
    28 Oct 2025, 14:51 GMT
    UK2
  2. Preliminary market engagement notice published
    28 Oct 2025, 16:13 GMT
    UK2
  3. Preliminary market engagement notice published
    30 Oct 2025, 12:12 GMT
    UK2
  4. Preliminary market engagement notice published
    30 Oct 2025, 12:19 GMT
    UK2
  5. Preliminary market engagement notice published
    31 Oct 2025, 09:44 GMT
    UK2
  6. Tender notice published
    28 Jan 2026, 15:17 GMT
    UK4
  7. Status changed to active
    28 Jan 2026, 15:17 GMT
  8. Procurement method changed
    28 Jan 2026, 15:17 GMT
  9. Deadline published: 2 Mar 2026, 12:00 GMT
    28 Jan 2026, 15:17 GMT
Routine re-releases (6)
  • 2025-10: 3 releases · 28 Oct 2025, 30 Oct 2025

Contracting authority & participating public bodies

Birmingham City Council

Contracting authorityPublic authority - sub-central government GB-PPON: PCJJ-4826-QMLZ Council House, 1 Victoria Square, Birmingham, West Midlands, B1 1BBContact name, email

Official documents & specifications (6)

Official links; attachments are not copied

Notices published for this procedure