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Published 1 Oct 2025, 11:30 BST

Official UK procurement notice

BITMO Planters Maintenance Contract

Official notice

Authority: Leeds City Council (Local council)

ServicesBelow threshold - open competitionBelow thresholdSME suitable
Sectors: Agricultural, forestry, horticultural, aquacultural and apicultural services (77) Delivery: Yorkshire & Humber (UKE42)
Published estimate£150,000≈ £75k / year · £187,500 inc. VAT
Submissions closed 22 Oct 2025
Contract term 2 yrsends 30 Nov 2027 · up to 30 Nov 2028 with extensions · starts 1 Dec 2025

What is being bought

Published requirement description

BITMO Planters Maintenance Contract - To carry out planter maintenance and planting / maintenance across the Belle Isle area under the Belle Isle Tenant Management Organisation site.

CPV: Grounds maintenance services

The lotProcurement structure

single lot · value published
Lot #1Renewal 2 yrsSMEPublished value£150,000
Contract period: 1 Dec 2025 – 30 Nov 2027 (2 yrs) · up to 30 Nov 2028 with extensionsValue: £150,000 exc. VAT · £187,500 inc. VAT
Delivery: Yorkshire & HumberEligibility: SME eligible
Extensions: The contract can be extended by up to 1X12 months at the discretion of the contracting authority.
77314000 Grounds maintenance services

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored

Lot awarding rule: Price 60% - 600 Points Quality 40% - 400 points

Procedure terms & legal framework

From the official record
Procedure method
Below threshold - open competition
Legal basis
UKPGA · 2023/54 Procurement Act 2023
Procurement category
Services
Notice status
Closed
Procurement threshold
Below threshold
Regulatory regime
Standard
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Unspecified in notice
Recurring procurement
Unspecified in notice
First published
1 Oct 2025, 11:30 BST
Last source update
1 Oct 2025, 11:30 BST
Authority reference
BITMO Planters
FTS notice number
2025/S 000-061236
Latest notice
Tender notice (UK4)
Classification (CPV)
Grounds maintenance services
Delivery area
Yorkshire & Humber (UKE42)
Official registry OCID
ocds-h6vhtk-05a5af Find a Tender

How it was run

Official notice
Run through: EU-Supply (CTM) · Who buys & how to bid on EU-Supply
Public notice page · account needed to bidElectronic submission allowed
Access & registration note: Free · 5–10 minutes
Submission deadline
22 Oct 2025, 12:00 BST
Clarification deadline
22 Oct 2025, 12:00 BST
Submission channel
Official e-sourcing portal
Electronic submission
Allowed
Detailed submission instructions & authority contactsFrom official release

uk.eu-supply.com/app/rfq/rwlentrance_… ↗

Timeline

1 Oct 2025 → 1 Dec 2025 · 4 dates
  1. Tender notice published393 days ago
    1 Oct 2025, 11:30 BST
  2. Clarification questions by372 days ago
    22 Oct 2025, 12:00 BST
  3. Submission deadline372 days ago
    22 Oct 2025, 12:00 BST
  4. Contract starts332 days ago
    1 Dec 2025

Notice history

1 event · 1 release on Find a Tender
  1. Tender notice published
    1 Oct 2025, 11:30 BST
    UK4

Contracting authority & participating public bodies

Leeds City Council

Contracting authorityPublic authority - sub-central government GB-PPON: PJYG-6658-PPMY Civic Hall, 3rd Floor West,, Leeds, Yorkshire & Humber, LS1 1URContact name, email, phone

Official documents & specifications (1)

Official links; attachments are not copied

Notices published for this procedure

  • Tender notice tenderTender noticeUK4Tender notice on Find a Tender