BLC0177 - Legacy Media Digitisation Framework

Authority: BLUELIGHT COMMERCIAL LIMITED (Public body)

Open framework scheme6 lotsServicesOpen procedureAbove thresholdSME suitableVCSE suitable

Sectors: Office and computing machinery, equipment and supplies except furniture and software packages (30)Radio, television, communication, telecommunication and related equipment (32)IT Services & Software (72) Delivery: Delivery location not published

Framework ceiling (notional)£300,000,000total for 6 lots · framework ceiling, not attributable revenue

Submissions closed 10 Sept 2025

Lots 6see the lot list below

Framework period 4 yrsends 9 Oct 2029 · starts 10 Oct 2025

What is being bought6 lots · detail below

Published requirement description

BlueLight Commercial are looking to implement a Framework for the delivery of Media Digitisation Services. This will include the conversion of legacy media to digital records including meta data for integration with a Digital Evidence Management system.

Tender Documentation is scheduled to be published on 11th August and no documentation will be available before this date.

The Framework will include 6 lots which are:

Lot 1: VHS Media Conversion - In House - With DEMS Integration - This lot is for the provision of software, hardware and training to enable a Customer to convert VHS tapes to digital files and have the files imported via integration with a Digital Evidence Management Solution (DEMS) managed by the Customer.

Lot 2: VHS Media Conversion - In House - With DEMS Provided - This lot is for the provision of software, hardware and training to enable a Customer to convert VHS tapes to digital files and have the files available via a Digital Evidence Management Solution (DEMS) provided as part of your solution.

Lot 3: VHS Media Conversion - Outsource - With DEMS Integration - This lot is for the provision of conversion services delivered completely by a third party with electronic files being returned securely to the Customer and ingested by a Digital Evidence Management Solution managed by the Customer.

Lot 4: VHS Media Conversion - Outsource - With DEMS Provided - This lot is for the provision of conversion services delivered completely by a third party with electronic files being available to the Customer via a Digital Evidence Management Solution (DEMS) provided as part of your solution.

Lot 5: Niche Media Digitisation - DEMS Integration: This lot is for the conversion of other forms of legacy media, I.e. microfiche, CD, DVD's to an electronic file for ingestion by a Digital Evidence Management solution managed by the Customer.

Lot 6: Niche Media Digitisation - DEMS Provided: This lot is for the conversion of other forms of legacy media, I.e. microfiche, CD, DVD's to an electronic file for ingestion by a Digital Evidence Management solution provided as part of your solution.

CPV: Data conversion services · Media storage and reader devices · Multimedia equipment

How this framework works

From the published notice

Type: Closed framework · open framework scheme (admission reopens)
Call-offs: call-offs may be awarded directly or by further competition
Bids received: 2 bids on the busiest of 6 lots
Framework period: 4 yrs from 10 Oct 2025
Scheme runs until: 10 Oct 2029
Supplier levy on call-offs (max %): 5% of call-off value

Published description of the framework

Further competition or Direct Award to ranked suppliers can be carried out by a Customer requiring Services under any Lot.

Lots and requirements (6)Procurement structure

6 lots · all with a published value

Every one of these 6 lots carries the same published figure, £50,000,000: it is the framework's maximum for the whole notice, not each lot's own budget, and no share per lot is published. The cards below say ceiling above rather than repeat it.

Lot #1VHS Media Conversion - In House - With DEMS IntegrationAwarded 4 yrsSMEVCSEceiling above

This lot is for the provision of software, hardware and training to enable a Customer to convert VHS tapes to digital files and have the files imported via integration with a Digital Evidence Management Solution (DEMS) managed by the Customer.