Body Worn Video Devices (BWVD) & Video Management Software (VMS)

Official notice

Authority: FIRST GREATER WESTERN LIMITED (Public body)

GoodsAward procedure without prior publication of a call for competition

Sectors: Security, fire-fighting, police and defence equipment (35) Delivery: London (UKI)South West (UKK)

Budget not disclosedValue not published

Awarded 13 Mar 2024no call for competition

What is being bought

Published requirement description

It is our intention to undertake a new contract. The contract is for the provision to provide replacement of vandalised/end of life devices and renewal of VMS system for First TOCs (Train Operating Companies), for a period of two years. Such contract is to continue providing the solution pending review and definition of options for a potentially longer term alternative solution and subsequent procurement process.

CPV: Surveillance and security systems and devices

The lotProcurement structure

single lot · no lot value published

Lot #1GWR intends to award a contract to Motorola Solutions UK Limited pursuant to…

GWR intends to award a contract to Motorola Solutions UK Limited pursuant to Regulation 50(1)(c) and (e) of the Utilities Contracts Regulations 2016 for the supply of Motorola VideoManager 12.1 Video Management Software (VSM) (software as a service) for its existing fleet of approximately 2100 Motorola Body Worn Video Devices VB400 Body Camera (BWVD) for a period of 24 months. The contract will also provide the ability to purchase replacements for vandalised/damaged devices

Delivery: London, South West

Procedure terms & legal framework

From the official record

Procedure method: Award procedure without prior publication of a call for competition
Legal basis: CELEX · 32014L0025 Utilities Contracts Regulations 2016 (Directive 2014/25/EU)
Procurement category: Goods
Notice status: Awarded without competition
Procurement threshold: Unspecified in notice
Regulatory regime: Standard
Commercial structure: Stand-alone contract (no framework)
Competition type: Direct award (no call for competition)
GPA / WTO covered: Unspecified in notice
Recurring procurement: Unspecified in notice
First published: 19 Mar 2024, 07:27 GMT
Last source update: 19 Mar 2024, 07:27 GMT
FTS notice number: 2024/S 000-008739
Classification (CPV): Surveillance and security systems and devices
Delivery area: London (UKI)South West (UKK)
Official registry OCID: ocds-h6vhtk-044a1f Find a Tender

Why no open competition

The procurement falls outside the scope of application of the directive

Published justification

the services can only be supplied by a particular economic operator due to the protection of exclusive rights, including intellectual property rights. Regulation 50(1) (e) Utilities Contracts Regulations 2016 (UCR); and
the supply is a partial replacement of existing BWVDs on an ad hoc basis. A change of supplier would oblige the GWR to acquire supplies having different technical characteristics which would result in incompatibility or disproportionate technical difficulties in operation and maintenance. Regulation 50(1) (e) UCR.

Due to a number of factors not least industry reform, business continuity and system resilience, affordability, and minimization of change impact, this contract award and extension is deemed to be the optimal approach to provide a sustainable solution for the period concerned as it is clear that any change in contracting partner at this juncture would cause significant inconvenience and substantial duplication of costs. Such award and extensions allows for the continuation of services to support business continuity at a lower cost with a minimal relative additional cost of implementation.

The BWVDs are only compatible with Motorola VideoManager 12.1, and therefore no reasonable alternative or substitute solution exists. The software algorithm programme for the VMS is propriety to Motorola group.

A change of supplier at this juncture would result in the supply having different technical characteristics which would result in incompatibility or disproportionate technical difficulties in the operation and maintenance of the fleet of BWVDs. To move the services away from the current service partner would involve significant and costly technical migration and implementation activities. Any technical or software architecture changes would mean that existing investment would be lost, along with commercial benefits due to supporting and or adding more than one system at this juncture.

This contract extension will ensure business continuity as there will be no operational disruption of the services.

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast

Awards 1

Contracts signed 1latest 13 Mar 2024

1 further award records carry no date or value.

Contracts

Contract 008739-2024-1 · supplier not published
Signed
13 Mar 2024
Value
—
Status
active

Bid statistics published by the authority

Bids	SME	VCSE	Valid bid range
—	—	—	£250,000 – £350,000

Contracting authority & participating public bodies

FIRST GREATER WESTERN LIMITED

Contracting authorityPublic bodyRailway services GB-COH: 05113733 MILFORD HOUSE 1 MILFORD STREET, SWINDON,, WILTSHIRE, South West, SN1 1HLContact name, email, phone

Official documents & specifications

Official links; attachments are not copied

No document links were published on the notice.