Find a TenderAwarded
Published 5 Jul 2024, 15:14 BST

Official UK procurement notice

Brook Theatre - Refurbishment and alteration works

Official notice

Authority: Medway Council (Local council)

WorksOpen procedureSME suitable
Awarded value£10,801,760published contract · exc. VAT
Submissions closed 23 Aug 2024awarded 3 Feb 2025
Awarded to Thomas Sinden Limited
Contract term Ends 2 Oct 2026

What is being bought

Published requirement description

The Brook Theatre is a well-used community resource as well as an important local venue for professional touring productions, but as a result the building is looking tired and quite dated in its internal presentation, so a key element of this project is to improve the general presentation of the interior.

There are many limitations presented by the building which restrict the way that the building can be used but also impact on the overall visitor experience. This is primarily in connection with the front of house spaces including limited gathering spaces in the café and bar, toilets, and accessibility.

Key aims for the project include:

  • Increase the available front of house space
  • Front of house spaces to be more open and fluid
  • Create a café with street frontage which would be a destination in itself as well as a co-working space
  • Provide opportunities / space to be able to support emerging / developmental companies
  • Deal with some of the acoustic limitations of the building which are mainly generated by the audience, especially front of house
  • Introduce a digital overlay – infrastructure to use digital backdrops, projection etc in productions
  • Consider the impact of the chandeliers in the Main Theatre and if they could be removed since they restrict performances including projection and lighting
  • Consider how to introduce more flexible stage lighting infrastructure (such as a grid) within the context of the historic interior
  • Provide storage for the auditorium (which could be in the basement if a lift can be extended there)
  • Consider improving the access to the stage for performers who are wheelchair users
  • Providing air conditioning to the main theatre auditorium
  • Reconfiguring the fire exit from the 2nd floor dressing rooms
  • Reviewing the fire compartmentation between back stage and auditorium
  • Reviewing the use of the storage areas in the basement and the impact on the fire strategy
  • Complete refurbishment of all dance and drama studios on the ground and basement floors

CPV: Construction work

The lotProcurement structure

single lot · no lot value published
Lot #1Awarded
Contract period: … – 2 Oct 2026
Delivery: South East
Variant bids: not allowed

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored
Quality: 70Price: 50Social value: 5
Published sub-criteria (4)
  • Quality: 70
  • Cost: 25
  • Cost: 25
  • Social Value Measures: 5
Published award criteria (4)
  • Quality: 70
  • Cost: 25
  • Social Value Measures: 5
  • Cost: 25
What this means for your bid
  • Price carries 50 of 125 points: a 10% discount moves about 5 points. The method statement decides this lot, not the discount.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record
Procedure method
Open procedure
Legal basis
CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category
Works
Notice status
Awarded
Procurement threshold
Unspecified in notice
Regulatory regime
Standard
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Unspecified in notice
Recurring procurement
No (one-off requirement)
First published
5 Jul 2024, 15:14 BST
Last source update
4 Feb 2025, 12:16 GMT
Award evaluation window
23 Aug 2024 – …
Authority reference
DN731419
FTS notice number
2025/S 000-003620
Classification (CPV)
Construction work
Delivery area
South East (UKJ41)
Official registry OCID
ocds-h6vhtk-047b36 Find a Tender

How it was run

Official notice
Run through: ProContract (Due North) · Who buys & how to bid on ProContract
Supplier login requiredLanguage: EN
Access & registration note: Free · short registration with manual review; public opportunity list
Submission deadline
23 Aug 2024, 12:00 BST
Submission channel
{"electronicSubmission"}
Accepted languages
en
Bids opened
23 Aug 2024, 12:15 BST
Detailed submission instructions & authority contactsFrom official release

Timeline

23 Aug 2024 → 4 Feb 2025 · 3 dates
  1. Submission deadline
    23 Aug 2024, 12:00 BST
  2. Bids opened
    23 Aug 2024, 12:15 BST
  3. Notice published
    4 Feb 2025, 12:16 GMT

Notice history

1 event · 2 releases on Find a Tender
  1. Status changed to complete
    4 Feb 2025, 12:16 GMT

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Awards 1
Awarded value £10,801,7601 contract exc. VAT
Bids received 33 from SMEs
Contracts signed 1latest 3 Feb 2025
Awarded toValueDateStatus
Thomas Sinden LimitedSME£10,801,760 †—Awarded

Contracts

  • Contract 003620-2025-1 · Thomas Sinden LimitedSME

    Signed
    3 Feb 2025
    Value
    £10,801,760
    Period
    … – 2 Oct 2026
    Status
    active

Bid statistics published by the authority

BidsSMEVCSEValid bid range
3bids · 3 electronic3——

Contracting authority & participating public bodies

Medway Council

Contracting authorityLocal CouncilRegional or local authorityGeneral public services Medway Council, Gun Wharf, Dock Road, Chatham, South East, ME4 4TRContact name, email, phone Published organisation website ↗

Bidders & participating suppliers

1 commercial party on the notice

Official documents & specifications

Official links; attachments are not copied

No document links were published on the notice.