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Published 12 Oct 2021, 17:44 BST

Official UK procurement notice

BSH/ENR/Provision of Retrofit Assessment, Coordination and EPC Surveys of properties in Bristol, North Somerset and Bath and North East Somerset

Official notice

Authority: Bristol City Council (Local council)·Consortium: 2 public authorities

ServicesOpen procedure
Sectors: Architecture & Engineering (71) Delivery: South West (UKK11)
Published estimate£300,000exc. VAT
Submissions closed 12 Nov 2021awarded 5 Jan 2022
Awarded to Centre for Sustainable Energy

What is being bought

Published requirement description

Bristol City Council requires the services of a contractor for the provision of Energy

Performance Certificates (EPCs), Retrofit Assessments and Retrofit Coordination. These

services will support a range of energy efficiency projects in domestic properties across

Bristol, with some work within the administrative areas of North Somerset Council and Bath

and North East Somerset Council.

Through the application of Energy Company Obligation (ECO) funding, new heating systems

are being installed alongside loft and cavity wall insulation using a fabric first approach. This

project requires both pre-installation and post-installation EPCs to be completed, along with

the services of a Retrofit Assessor and Retrofit Coordinator to continue delivering the Warm

Homes Fund in accordance with PAS2035 requirements.

The Council has reviewed and upgraded its payment processes with a view to achieving

greater efficiency in paying its suppliers and as such improving its relationship with them. As

a result, the Council is now able to offer a Supplier Incentive Scheme. Further details are set

out in the tender documents.

Under this contract the contractor and their supply chain will be required to actively

participate in the achievement of the Contracting Authority’s social, economic and environmental objectives. Accordingly, contract documents may relate to social, economic and environmental considerations.

CPV: Architectural, construction, engineering and inspection services

The lotProcurement structure

single lot · no lot value published
Lot #1Under this contract, the roles of Retrofit Assessor and Retrofit Coordinator may be…AwardedRenewal

Under this contract, the roles of Retrofit Assessor and Retrofit Coordinator may be fulfilled

by the same person or two different people per property. However, to ensure the best

outcomes for the customer, no installations will take place under this EPC, Retrofit

Assessment and Retrofit Coordination Contract.

Services to be Provided, but not Limited to

  • Pre-install Warm Homes Fund and ECO EPCs
  • Pre-install LAD EPCs, and post-install EPCs across all projects
  • Retrofit assessments for the Warm Homes Fund and ECO
  • Create improvement option evaluation
  • Develop medium term plan
  • Sign off on retrofit design
  • On-site quality checks
  • TrustMark lodgements
  • Post install monitoring and evaluation outcome
  • Use Core Logic software (PAS Hub) to upload documents and request Installer

amendments as applicable throughout the process

  • Any other key responsibilities within the PAS2035 process to ensure compliance
Delivery: South West
Extensions: The contract period is for one year with the option to extend for a further year.Variant bids: not allowed

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored
Price: 100%
Published sub-criteria (1)
  • Price is not the only award criterion and all criteria are stated only in the procurement documents: 100%
Published award criteria (1)
  • Price is not the only award criterion and all criteria are stated only in the procurement documents: 100
What this means for your bid
  • Price carries 100 of 100 points: a 10% discount moves about 10 points. This one is won on the number: sharpen the price before polishing the prose.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record
Procedure method
Open procedure
Legal basis
CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category
Services
Notice status
Awarded
Procurement threshold
Unspecified in notice
Regulatory regime
Standard
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Yes (GPA)
Recurring procurement
No (one-off requirement)
First published
12 Oct 2021, 17:44 BST
Last source update
23 May 2022, 11:07 BST
Award evaluation window
12 Nov 2021 – …
Authority reference
DN569826
FTS notice number
2022/S 000-013739
Classification (CPV)
Architectural, construction, engineering and inspection services
Delivery area
South West (UKK11)
Official registry OCID
ocds-h6vhtk-02eb1d Find a Tender

How it was run

Official notice
Run through: ProContract (Due North) · Who buys & how to bid on ProContract
Supplier login requiredLanguage: EN
Access & registration note: Free · short registration with manual review; public opportunity list
Submission deadline
12 Nov 2021, 12:00 GMT
Submission channel
{"electronicSubmission"}
Accepted languages
en
Bid validity
180 days from the deadline
Bids opened
12 Nov 2021, 12:00 GMT
Detailed submission instructions & authority contactsFrom official release

procontract.due-north.com/Advert/Index ↗

Timeline

12 Nov 2021 → 23 May 2022 · 3 dates
  1. Submission deadline
    12 Nov 2021, 12:00 GMT
  2. Bids opened
    12 Nov 2021, 12:00 GMT
  3. Notice published
    23 May 2022, 11:07 BST

Notice history

2 events · 2 releases on Find a Tender · since 23 May 2022
  1. Status changed to complete
    23 May 2022, 11:07 BST
  2. Buyer details updated
    23 May 2022, 11:07 BST

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Awards 1
Awarded value £300,0001 contract exc. VAT
Bids received 4
Contracts signed 1latest 5 Jan 2022
Awarded toValueDateStatus
Centre for Sustainable EnergySME£300,000 †—Awarded

Contracts

  • BSH/ENR/Provision of Retrofit Assessment, Coordination and EPC Surveys of properties in Bristol, North Somerset and Bath and North East Somerset · Centre for Sustainable EnergySME

    Signed
    5 Jan 2022
    Value
    £300,000
    Status
    active

Bid statistics published by the authority

BidsSMEVCSEValid bid range
4bids———

Contracting authority & participating public bodies

2 public bodies on the notice

Bristol City Council

Contracting authorityLocal CouncilRegional or local authorityGeneral public services Bristol City Council, P O Box 3176, BRISTOL, South West, BS3 9FSContact name, email Published organisation website ↗

Dispute resolution & review bodies

  • Bristol District Registry of the High CourtReview body Bristol

Bidders & participating suppliers

1 commercial party on the notice

Official documents & specifications

Official links; attachments are not copied

No document links were published on the notice.