BTH543 Evolve Support · UK public procurement notice

CPV: Software-related services

Procedure method

Award procedure without prior publication of a call for competition

Legal basis

CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)

Procurement category

Services

Notice status

Awarded without competition

Procurement threshold

Unspecified in notice

Regulatory regime

Standard

Commercial structure

Stand-alone contract (no framework)

Competition type

Direct award (no call for competition)

GPA / WTO covered

Yes (GPA)

Recurring procurement

Unspecified in notice

First published

20 Jan 2023, 15:42 GMT

Last source update

20 Jan 2023, 15:42 GMT

Authority reference

BTH543

FTS notice number

2023/S 000-001889

Classification (CPV)

Software-related services

Delivery area

Yorkshire & Humber (UKE41)

Official registry OCID

ocds-h6vhtk-039965 Find a Tender

Why no open competition

The procurement falls outside the scope of application of the directive

Published justification

The Kainos Evolve electronic document management system with scanning solution has been embedded for a number of years at the Trust. Evolve is the Trust’s document management repository for the hospital’s paper records, allowing clinicians to view the scanned legacy and day forward records electronically, and capture data at the point of care using the Evolve eForms and workflow capability. <br/>Following the implementation of Electronic Patient Record (EPR), the requirement for the electronic document system changed and prior to the Covid 19 pandemic, the Trust had been working to establish what the on-going requirement for the Electronic Document Management System/scanning solution would be, following which an exercise was to be conducted to procure and implement a new system as required. <br/><br/>There is a need for continuing maintenance and support of the Kainos system while the on-going requirement review (which was delayed by the pandemic) is finalised. <br/>A business case and strategy to procure and replace the Kainos evolve system is being developed, including the migration of current clinical documentation into a new solution. This approach will ensure the continuity of access to a full patient documentation to meet clinical requirements. If system access had to be ceased, the Trust would lose access to part of patient’s records, built up over the last 10 years of system use.<br/>The Trust understands that it is unlikely that an alternative supplier would be able to access the Kainos software to provide support during the 3 year contract term which is required to appraise, implement and embed a new solution. To attempt to procure a short term solution at this point in the appraisal process would require substantial duplication of costs and resource and a rushed implementation would put patient safety and service provision at risk.

• KAINOS SOFTWARE LIMITEDAwarded supplierNI019370 Kainos House 4-6 Upper Crescent Belfast, Belfast, UK, BT71NT

No document links were published on the notice.