Official UK procurement notice
Business & Tourism's Familiarisation Visits
Authority: WEST MIDLANDS GROWTH COMPANY LIMITED (Public body)
What is being bought
Published requirement descriptionThe Business and Tourism Programme will conduct familiarisation visits for our key markets: Canada, UK, USA and Europe in July/August 2022 to coincide with the Commonwealth Games, showcasing Birmingham and the West Midlands region as a business events destination.
We will invite delegates who have a high potential to organize future business events in the West Midlands. To attract them to make the visit we would need to make the offer of a visit to the region as appealing as possible. Therefore, WMGC will need to procure hotel rooms for delegates to stay in during the games.
The purpose of the activity is to increase awareness of the region, change perceptions and engage with conference and business event organisers to educate, inspire and encourage them to bring their conference business to the region.
CPV: Hotel accommodation services
The lotProcurement structure
single lot · no lot value publishedLot #1The BATP will conduct familiarisation visits for our key markets: Canada, UK, USA and…Awarded
The BATP will conduct familiarisation visits for our key markets: Canada, UK, USA and Europe in July/August 2022 to coincide with the Commonwealth Games, showcasing Birmingham and the West Midlands region as a business events destination.
We will invite delegates who have a high potential to organize future business events in the West Midlands. To attract them to make the visit we would need to make the offer of a visit to the region as appealing as possible. Therefore, WMGC will need to procure hotel rooms for delegates to stay in during the games.
The purpose of the activity is to increase awareness of the region, change perceptions and engage with conference and business event organisers to educate, inspire and encourage them to bring their conference business to the region.
Key Outputs
- The ability to host delegates in region as part of a familiarisation programme is essential experience designed to raise awareness of the region and educate business event organisers on the offer presented by West Midlands.
- By hosting delegates during the games, we anticipate the activity to contribute towards building a sufficient future pipeline of conference bids in order to secure 11 conference wins by 2026.
- Integrating with the work of the Conference Ambassador Network, it will allow us to connect both local ambassadors and HQ decision makers on territory.
Rationale for Procurement
- As part of the BATP, hosted familiarisation visits will be held during summer 2022 for key markets (UK, Europe and N America).
- These visits will highlight the best of Birmingham and West Midlands products (conference/meeting venues, accommodation, experiences, dining) to key contacts, supporting both awareness and appetite for travel to the region.
- There will be a cross programme collaboration between WMGC and VisitBritain in-market teams to deliver this activity.
- The FAM visits will support relationships with key buyers to strengthen the region's image and increase the volume and value of business events coming into the region by stimulating future growth within the sector and supporting markets that produce high value.
We require hotel accommodation that can provide 15 x Bedroom, Bed & Breakfast from Wednesday 27th July 2022 - Saturday 6th August 2022 for our delegates.
Procedure terms & legal framework
From the official record- Procedure method
- Award procedure without prior publication of a call for competition
- Legal basis
- CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
- Procurement category
- Services
- Notice status
- Awarded without competition
- Procurement threshold
- Unspecified in notice
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Direct award (no call for competition)
- GPA / WTO covered
- Unspecified in notice
- Recurring procurement
- Unspecified in notice
- First published
- 21 Apr 2022, 10:02 BST
- Last source update
- 21 Apr 2022, 10:02 BST
- Authority reference
2022-WMGC-0008- FTS notice number
2022/S 000-010343- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-032f04Find a Tender
- Why no open competition
The works, supplies or services can be provided only by a particular economic operator due to absence of competition for technical reasons
- Published justification
It is the intention of West Midlands Growth Company Ltd to directly award The Malmaison Birmingham the contract due to the nature of the service required and in line with principles set in PPN01/20 where direct award is permissible due absence of competition under Regulation 32 (2) of the PCR which allows for sole supplier sourcing through use of a negotiated procedure without prior publication to be used.
In the case of this procurement competition is absent and only one supplier can provide the service or has capacity to complete on the scale required as we approached 8 Hotel providers and only The Malmaison Birmingham was the only hotel to have availability on the dates that we requested with the number of rooms required.
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast| Awarded to | Value | Date | Status |
|---|---|---|---|
| Malmaison Hotel Birmingham | £29,850 † | — | Awarded |
Contracts
Business & Tourism's Familiarisation Visits · Malmaison Hotel Birmingham
- Signed
- 20 Apr 2022
- Value
- £29,850
- Status
- active
Bid statistics published by the authority
| Bids | SME | VCSE | Valid bid range |
|---|---|---|---|
| 1bids | — | — | — |
Contracting authority & participating public bodies
Dispute resolution & review bodies
- Commercial Working GroupReview body
Bidders & participating suppliers
1 commercial party on the notice- Malmaison Hotel BirminghamAwarded supplier
Official documents & specifications
Official links; attachments are not copiedNo document links were published on the notice.