Find a TenderAwarded
Published 18 Oct 2021, 16:35 BST

Official UK procurement notice

Caerphilly Interchange – RIBA Stage 2 Project Brief

Official notice

Authority: Caerphilly County Borough Council (Local council)·Consortium: 3 public authorities

ServicesOpen procedureSME suitable
Published estimate£600,000≈ £554k / year9.1% below published estimate
Submissions closed 17 Nov 2021awarded 27 Jun 2022
Awarded to Grimshaw Architects LLP
Contract term 1 yr 1 moends 31 Mar 2023 · extension options published · starts 18 Feb 2022

What is being bought

Published requirement description

Caerphilly County Borough Council (CCBC) who are working in partnership with Transport for Wales (TfW) and the Design Commission for Wales (DCfW) are looking to appoint an architecturally-led design team who can progress the Caerphilly interchange project through a RIBA Stage 2 concept design and beyond.

An architecturally led design is required for an exemplar, accolade seeking interchange building (indicative project cost GBP30m-GBP40m). This project brief defines the client ambition, vision, objectives and requirements to develop the RIBA Stage 1 work into RIBA Stage 2, to achieve the outcome of a client approved architectural concept (herein referred to as ‘concept design’) which can then progress to completion of RIBA Stage 3 and as such the Council reserves the right to extend the contract (subject to agreement from both parties) to the awarded Consultants to continue to complete work required to achieve RIBA Stage 3 onwards without the requirement for further competition (hourly rates are to be provided in the Activity Schedule which will be used to inform costs at RIBA Stage 3). The award of additional work will be subject to a review of performance and agreed outcomes.

CPV: Architectural design services · Building consultancy services · Building services consultancy services · Design consultancy services · Design support services · Infrastructure works consultancy services · Organisation of architectural design contests · Project management consultancy services · Project-design services other than for construction work · Transport systems consultancy services

The lotProcurement structure

single lot · no lot value published
Lot #1Welsh Government, Transport for Wales and the Cardiff Capital Region (CCR) are working…AwardedRenewal 1 yr 1 mo

Welsh Government, Transport for Wales and the Cardiff Capital Region (CCR) are working together to bring forward the once in a generation plans for the development and expansion of the public transport network through the South Wales Metro. The key feature of this is the GBP795m electrification of the Core Valley Lines (CVL) which will provide more frequent, faster and high quality electrified rail services by 2023 / 2024, delivered through an GBP800m investment programme of new trains. The Metro aspiration is to provide a modern, effective, turn-up-and-go service for the people of Wales. A new Caerphilly interchange is expected to serve in excess of 1 million passengers, annually.

We want a high-quality gateway to the town which creates a strong first impression for passengers and customers, whilst being distinctly Caerphilly. We want a safe and comfortable building that effortlessly connects people with the movements of rail, bus, active travel and taxi. We want an anchoring destination that engages with local businesses and the community through mixed-use facilities and inclusive public realms. It shall become a transit oriented development catalyst for the wider economic and social regeneration within Caerphilly town centre (Caerphilly 2035). We want the scale and mass to be appropriate to Caerphilly, with views and glimpses of local landmarks, particularly the Castle, identified and enhanced. We want your proposal to deliver against the principles of the Design Commission for Wales’ Placemaking Guide (i.e.by working collaboratively across sectors and disciplines to consider the future development of distinctive and vibrant places), the TfW Placemaking Principles (i.e. to demonstrate long-term thinking about the positive impact that transport interchanges can have on passengers and communities) and embrace the Wellbeing of Future Generations (Wales) Act (i.e. deliver against the 7 well-being goals according to the 5 ways of working).

The design shall demonstrate how it can meet the following two objectives: Objective 1: Transform our station’s current ‘poor’ customer experience by creating a new ‘living’ interchange building and public realm which places the customer first and is high-quality, safe, integrated, sustainable, affordable and accessible, whilst being distinctly Caerphilly (This objective shall be tested as part of a future public consultation).

Objective 2: The project can demonstrate that it can meet the following project milestones (to respond to the Levelling Up Fund prospectus)

RIBA Stage 2 Complete – August 2022

RIBA Stage 3&4 Complete – March 2023

RIBA Stage 5&6 Complete – Date TBC; March 2024 to March 2025 Additional information: The commission will be funded by CCBC and project managed by TfW. The design team will be required to work with subject specialists from both parties, in conjunction with wider stakeholders and the Design Commission for Wales

Contract period: 18 Feb 2022 – 31 Mar 2023 (1 yr 1 mo)
Delivery: Wales · Within the Boundaries of Caerphilly County Borough Council and neighbouring surrounds.
Extensions: The Council intends to retain the same supplier to complete RIBA Stage 3 and successive stages. The Council therefore reserves the right to extend the contract (subject to agreement from both parties) to the awarded Consultants to continue to complete work required to achieve RIBA Stage 3 onwards without the requirement for further competition (hourly rates are to be provided in the Activity Schedule which will be used to inform costs at RIBA Stage 3). The award of additional work will be subject to a review of performance and agreed outcomes. · The Council reserves the right to extend the contract to the awarded Consultants to continue to complete work required to achieve RIBA Stage 3 onwards.The award of additional work will be subject to a review of performance and agreed outcomes.Variant bids: not allowed

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored
Quality: 70%Price: 30%
Published sub-criteria (2)
  • Concept Design Aspect Development and Presentation: 70%
  • price: 30%
Published award criteria (2)
  • Concept Design Aspect Development and Presentation: 70
  • Price: 30
Conditions of participation1
  • Suitability

    Consultants must be able to perform the Design in accordance with RIBA.

Staff
Names and qualifications of delivery staff must be submitted
What this means for your bid
  • Price carries 30 of 100 points: a 10% discount moves about 3 points. The method statement decides this lot, not the discount.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record · publisher note attached
Procedure method
Open procedure
Legal basis
CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category
Services
Notice status
Awarded
Procurement threshold
Unspecified in notice
Regulatory regime
Standard
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Yes (GPA)
Recurring procurement
No (one-off requirement)
First published
18 Oct 2021, 16:35 BST
Last source update
20 Sept 2022, 10:24 BST
Award evaluation window
17 Nov 2021 – …
Authority reference
CCBC/PS2145/21/AP - RQST13365
FTS notice number
2022/S 000-026176
Classification (CPV)
Architectural design servicesBuilding consultancy servicesBuilding services consultancy servicesDesign consultancy servicesDesign support servicesInfrastructure works consultancy servicesOrganisation of architectural design contestsProject management consultancy servicesProject-design services other than for construction workTransport systems consultancy services
Delivery area
Wales (UKL16)
Official registry OCID
ocds-h6vhtk-02ecf1 Find a Tender
Contract terms
Electronic trading
e-invoicing allowed · electronic ordering · electronic payment
Performance terms

As stated in the Procurement Documents

Publisher note: (WA Ref:124855)

How it was run

Official notice
Run through: ProContract (Due North) · Who buys & how to bid on ProContract
Supplier login requiredLanguage: EN
Access & registration note: Free · short registration with manual review; public opportunity list
Submission deadline
17 Nov 2021, 12:00 GMT
Submission channel
{"electronicSubmission"}
Accepted languages
en
Bid validity
180 days from the deadline
Bids opened
17 Nov 2021, 12:00 GMT
Detailed submission instructions & authority contactsFrom official release

Timeline

17 Nov 2021 → 20 Sept 2022 · 4 dates
  1. Submission deadline
    17 Nov 2021, 12:00 GMT
  2. Bids opened
    17 Nov 2021, 12:00 GMT
  3. Contract starts
    18 Feb 2022
  4. Notice published
    20 Sept 2022, 10:24 BST

Notice history

1 event · 2 releases on Find a Tender
  1. Status changed to complete
    20 Sept 2022, 10:24 BST

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Awards 1
Awarded value £545,3941 contract exc. VAT
Bids received 1610 from SMEs
Contracts signed 1latest 27 Jun 2022
Awarded toValueDateStatus
Grimshaw Architects LLP£545,394 †—Awarded

Contracts

  • Contract 026176-2022-CCBC/PS2145/21/AP (RQST13440)-1 · Grimshaw Architects LLP

    Signed
    27 Jun 2022
    Value
    £545,394
    Period
    … – 31 Mar 2023
    Status
    active

Bid statistics published by the authority

BidsSMEVCSEValid bid range
16bids · 16 electronic · 16 from abroad10——

Contracting authority & participating public bodies

3 public bodies on the notice

Caerphilly County Borough Council

Contracting authorityLocal CouncilRegional or local authorityGeneral public services Caerphilly County Borough Council, Hengoed, Wales, CF82 7PGContact name, email, phone Published organisation website ↗

Consortium members and other public bodies

  • Design Commision WalesContracting authority Cardiff Bay, WalesContact email, phone
  • Transport for WalesContracting authority Pontypridd, WalesContact email, phone

Dispute resolution & review bodies

  • High CourtReview body LondonContact phone

Bidders & participating suppliers

1 commercial party on the notice

Official documents & specifications (2)

Official links; attachments are not copied

Tender pack and attachments

  • Economic and financial selection criteriatenderEconomic and financial selection criteria
  • Technical selection criteriatenderTechnical selection criteria