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Published 1 Jul 2026, 14:25 BST

Official UK procurement notice

Cambridgeshire County Council Cleaning & Grounds Maintenance Framework

Official notice

Authority: Cambridgeshire County Council (Local council)

Framework agreementServicesCompetitive flexible procedureAbove threshold
Sectors: Agricultural, forestry, horticultural, aquacultural and apicultural services (77)Cleaning & Environmental Services (90) Delivery: East of England (UKH12)
Framework ceiling (notional)£7,200,000framework ceiling, not attributable revenue
Submissions closed 31 Jul 2026
Framework period 2 yrsends 31 Mar 2029 · up to 31 Mar 2031 with extensions · starts 1 Apr 2027

What is being bought

Published requirement description

Cambridgeshire County Council have a combined Cleaning & Grounds Maintenance contract, which has been in place since 2023. This process is a re-procurement of that contract. The current contract is accessed by Fenland District Council for cleaning services, and this new process shall also be accessed by Fenland DC (only for cleaning services).

The Authority wishes to appoint one Provider to provide a Cleaning and Grounds Maintenance Service to the organisation across a variety of properties within the geographical boundaries of the County of Cambridgeshire. The Provider shall be expected to undertake a comprehensive cleaning service, including routine daily cleaning of varying types of buildings, deep cleans, periodic cleans, window cleaning, provision of sanitary bins and nappy bins, barrier matting and other requirements usually associated with a contact of this type, including reactive and preventative pest control and also gritting and snow cleaning services, as well as a Grounds Maintenance service.

  • Not divided into lots: This procurement is not being split into Lots as a single provider is required for reasons of efficiency and to support programme delivery.
  • The authority expects to re-tender this requirement around 30 Nov 2026, 23:59 GMT.
  • How the procedure runs: Shortlisting stage The aim of this first stage is for bidders to express their interest in participating in the procurement by submitting their completed Conditions of Participation and for the Authority to use the completed Conditions of Participation to compile a shortlist of suitably experienced and qualified bidders to progress to the next stage of the CFP. Bidders are required to complete the Conditions of Participation as the first stage of this CFP. This response alongside the core information accessed from the Central Digital Platform/Find a Tender Service will be used to shortlist 5-7 bidders up to a maximum of 7. Further information is available in the Procurement Specific Questionnaire (PSQ) Guidance document. Final Tender Submission stage The aim of this final tender submission stage is for bidders to provide a completed final tender by the required deadline and for the Authority to evaluate identify the Most Advantageous Tender.

CPV: Agricultural, forestry, horticultural, aquacultural and apicultural services · Cleaning and sanitation services

How this framework works

From the published notice
Type
Open framework
Call-offs
call-offs are awarded directly to appointed suppliers, without further competition
Places
up to 1 suppliers
Framework period
2 yrs · up to 4 yrs from 1 Apr 2027
Buyer regions
UKH12
Who may buy through it

This Framework is open to any city, district, borough, or other local authority within the county of Cambridgeshire, and any school, academy, university, or other educational establishment within the county of Cambridgeshire.

Those identified organisations who wish to contract under this framework must first sign an Access agreement (provided by the CCC Procurement team) which will include a rebate or cost model to be agreed between CCC and the Authority. The successful provider should NOT include any allowance for a rebate when pricing any sites within this initial exercise or any additional sites, as this arrangement will solely be between CCC and the accessing body.

Published description of the framework

It is expected that an initial contract will last for a period of two years with two options to extend for one further year (2+1+1) and will take the form of a Framework agreement under which individual requirements for each site will be specified and priced according to a schedule of rates agreed as a result of this tender process.

The lotProcurement structure

single lot · value published
Lot #1Renewal 2 yrsPublished value£7,200,000
Contract period: 1 Apr 2027 – 31 Mar 2029 (2 yrs) · up to 31 Mar 2031 with extensionsValue: £7,200,000 exc. VAT · £8,640,000 inc. VAT
Delivery: East of England
Extensions: It is expected that an initial contract will last for a period of two years with two options to extend for one further year (2+1+1).Second stage: 5–7 candidates invited to tender
77000000 Agricultural, forestry, horticultural, aquacultural and apicultural services90900000 Cleaning and sanitation services
Pre-qualification & selection criteria (PQQ)3
  • Economic & financial standing

    Full details of the legal and financial capacity conditions can be found in the associated tender documents, which applicants can access via the portal.

  • Technical & professional ability

    Full details of the technical ability conditions can be found in the associated tender documents, which applicants can access via the portal.

  • Condition of participation

    Shortlisting for Tender Stage:

    The Authority intends to invite 5 - 7 Applicants to submit Tenders.

    The aim of this first stage is for bidders to express their interest in participating in the procurement by submitting their completed Conditions of Participation and for the Authority to use the completed Conditions of Participation to compile a shortlist of suitably experienced and qualified bidders to progress to the next stage of the CFP.

    Bidders are required to complete the Conditions of Participation as the first stage of this CFP. This response alongside the core information accessed from the Central Digital Platform/Find a Tender Service will be used to shortlist bidders up to a maximum of 7. Further information is available in the PSQ Guidance document.

    shortlisting

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored
Quality: 50%Price: 50%
Published award criteria (2)
  • Price: Price evaluation is worth 50%. Full details of the price evaluation methodology can be found in the ITT documentation.
  • Quality: Quality evaluation is worth 50%. Full details of the quality evaluation methodology can be found in the ITT documentation.
Conditions of participation3
  • Economic & financial standing

    Full details of the legal and financial capacity conditions can be found in the associated tender documents, which applicants can access via the portal.

  • Technical & professional ability

    Full details of the technical ability conditions can be found in the associated tender documents, which applicants can access via the portal.

  • Condition of participation

    Shortlisting for Tender Stage:

    The Authority intends to invite 5 - 7 Applicants to submit Tenders.

    The aim of this first stage is for bidders to express their interest in participating in the procurement by submitting their completed Conditions of Participation and for the Authority to use the completed Conditions of Participation to compile a shortlist of suitably experienced and qualified bidders to progress to the next stage of the CFP.

    Bidders are required to complete the Conditions of Participation as the first stage of this CFP. This response alongside the core information accessed from the Central Digital Platform/Find a Tender Service will be used to shortlist bidders up to a maximum of 7. Further information is available in the PSQ Guidance document.

    shortlisting
What this means for your bid
  • Price carries 50 of 100 points: a 10% discount moves about 5 points. This one is won on the number: sharpen the price before polishing the prose.
  • “Cambridgeshire County Council Cleaning & Grounds Maintenance Framework” is a framework: the contest is a place on its panel, up to 1 suppliers, not a single contract, and call-offs are awarded directly: getting appointed is the whole game.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record
Procedure method
Competitive flexible procedure
Legal basis
UKPGA · 2023/54 Procurement Act 2023
Procurement category
Services
Notice status
Closed
Procurement threshold
Above threshold (FTS publication)
Regulatory regime
Standard
Commercial structure
Framework agreement
Who may use this agreement
This Framework is open to any city, district, borough, or other local authority within the county of Cambridgeshire, and any school, academy, university, or other educational establishment within the county of Cambridgeshire. Those identified organisations who wish to contract under this framework must first sign an Access agreement (provided by the CCC Procurement team) which will include a rebate or cost model to be agreed between CCC and the Authority. The successful provider should NOT include any allowance for a rebate when pricing any sites within this initial exercise or any additional sites, as this arrangement will solely be between CCC and the accessing body.
Competition type
Competitive procedure
GPA / WTO covered
Yes (GPA)
Recurring procurement
Yes · next expected 30 Nov 2026
First published
1 Jul 2026, 14:25 BST
Last source update
1 Jul 2026, 14:25 BST
Award evaluation window
Submission end – 30 Nov 2026
Authority reference
DN816069
FTS notice number
2026/S 000-061803
Latest notice
Tender notice (UK4)
Classification (CPV)
Agricultural, forestry, horticultural, aquacultural and apicultural servicesCleaning and sanitation services
Delivery area
East of England (UKH12)
Official registry OCID
ocds-h6vhtk-06c168 Find a Tender
How it runs

Shortlisting stage

The aim of this first stage is for bidders to express their interest in participating in the procurement by submitting their completed Conditions of Participation and for the Authority to use the completed Conditions of Participation to compile a shortlist of suitably experienced and qualified bidders to progress to the next stage of the CFP.

Bidders are required to complete the Conditions of Participation as the first stage of this CFP. This response alongside the core information accessed from the Central Digital Platform/Find a Tender Service will be used to shortlist 5-7 bidders up to a maximum of 7. Further information is available in the Procurement Specific Questionnaire (PSQ) Guidance document.

Final Tender Submission stage

The aim of this final tender submission stage is for bidders to provide a completed final tender by the required deadline and for the Authority to evaluate identify the Most Advantageous Tender.

How it was run

Official notice
Run through: ProContract (Due North) · Who buys & how to bid on ProContract
Supplier login requiredElectronic submission allowedLanguage: EN
Access & registration note: Free · short registration with manual review; public opportunity list
Requests to participate (first stage)
31 Jul 2026, 12:00 BST
Appointment period ends
31 Jul 2026, 12:00 BST
Clarification deadline
20 Jul 2026, 17:00 BST
Submission channel
Official e-sourcing portal
Electronic submission
Allowed
Accepted languages
en
Detailed submission instructions & authority contactsFrom official release

At the following link you can express an interest and access the tender documents: procontract.due-north.com/Procurer/Advert/Adve… ↗

Timeline

1 Jul 2026 → 1 Apr 2027 · 5 dates
  1. Tender notice published118 days ago
    1 Jul 2026, 14:25 BST
  2. Clarification questions by99 days ago
    20 Jul 2026, 17:00 BST
  3. Admission / appointment period ends88 days ago · period end, not a bid countdown
    31 Jul 2026, 12:00 BST
  4. Today
    28 Oct 2026
  5. Award decision expected byin 33 days
    30 Nov 2026, 23:59 GMT
  6. Contract startsin 154 days
    1 Apr 2027, 00:00 BST

Notice history

1 event · 1 release on Find a Tender
  1. Tender notice published
    1 Jul 2026, 14:25 BST
    UK4

Contracting authority & participating public bodies

Cambridgeshire County Council

Contracting authorityPublic authority - sub-central government GB-PPON: PJVB-3262-VGVJ New Shire Hall Emery Crescent Enterprise Campus,, Alconbury Weald, Huntingdon, East of England, PE28 4YEContact email

Official documents & specifications (1)

Official links; attachments are not copied

Notices published for this procedure

  • Tender notice tenderTender noticeUK4Tender notice on Find a Tender