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Published 15 Jul 2024, 14:57 BST

Official UK procurement notice

Card and Coin Operated Machines

Official notice

Authority: Historic Environment Scotland

4 lotsGoodsOpen procedureSME suitable
Sectors: Industrial machinery (42)Hotel, restaurant and retail trade services (55) Delivery: Scotland (UKM)
Awarded value£320,0004 contracts · exc. VAT
Submissions closed 14 Aug 2024awarded 20 Sept 2024
Awarded to F X Simulation (Scotland) Ltd4 awards

What is being bought4 lots · detail below

Published requirement description

The contract is for the provision and maintenance of equipment which includes, but is not limited to, penny presses, medal machines, telescopes and any other equipment or interactive/vending machinery which generates an income.

Lot 1 – Penny presses

Lot 2 – Medal Machines

Lot 3 – Telescopes

Lot 4 – Other equipment

  • Recurrence: If all extensions are used up, the contract will be up for re-tender in 2028.

CPV: Retail trade services · Vending machines

Lots and requirements (4)Procurement structure

4 lots · no lot values published · same evaluation weights on every lot
Lot #1Penny Press MachinesAwardedRenewal

Please see additional documents for full description of requirement

Delivery: Scotland
Extensions: After the initial 2 year period, the contract can be extended for up to a further 2 years, to be reviewed annually.Variant bids: not allowed
55900000 Retail trade services
Lot #2Medal MachinesAwardedRenewal

Please see Additional documents for the full description of requirements

Delivery: Scotland
Extensions: After the initial 2 year period, this contract will be up for extension for a maximum of 2 years, to be reviewed annually.Variant bids: not allowed
55900000 Retail trade services
Lot #3TelescopesAwardedRenewal

Please see additional documents for full description of requirements

Delivery: Scotland
Extensions: After the initial 2 year period, this contract will be up for extension for a maximum of a further 2 years, to be reviewed annually.Variant bids: not allowed
55900000 Retail trade services
Lot #4Other equipmentAwardedRenewal

Please see additional documents for full description of requirements

Delivery: Scotland
Extensions: After the initial 2 year period, the contract will be up for extension for a further 2 years, to be reviewed annually.Variant bids: not allowed
55900000 Retail trade services

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored · same split on all 4 lots
Quality: 60%Price: 40%
Published award criteria (2)
  • Quality: 60%
  • Price: 40%
Conditions of participation1
  • Economic & financial standing

    HES use Scotbis, an independent provider of business credit reports, to assess the financial standing of tenderers. The overall aim of this assessment is to ensure, as far as possible, that any potential Supplier will not have financial difficulties that endanger their ability to perform the Contract. If financial information cannot be gained from that source Historic Environment Scotland will request that you provide full audited accounts for the last full financial year. If Suppliers cannot provide any of the assurances as detailed above, and it is determined by HES that your financial strength is not adequate, then your company may not pass the financial evaluation. If you can provide the assurances as detailed above, HES may explore these options with you before determining whether your company can be taken forward in this procurement exercise. Bank details may also be sought to support the above.

    Minimum: Employers Liability Insurance 5 million GDP Public Liability Insurance 5 million GDP
What this means for your bid
  • Price carries 40 of 100 points: a 10% discount moves about 4 points. The method statement decides this lot, not the discount.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record · publisher note attached
Procedure method
Open procedure
Legal basis
CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category
Goods
Notice status
Awarded
Procurement threshold
Unspecified in notice
Regulatory regime
Standard
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Yes (GPA)
Recurring procurement
Yes · If all extensions are used up, the contract will be up for re-tender in 2028.
First published
15 Jul 2024, 14:57 BST
Last source update
15 Oct 2024, 13:11 BST
Award evaluation window
14 Aug 2024 – …
Authority reference
HES/C/4252
FTS notice number
2024/S 000-033140
Classification (CPV)
Retail trade servicesVending machines
Delivery area
Scotland (UKM)
Official registry OCID
ocds-h6vhtk-047d72 Find a Tender
Contract terms
Electronic trading
e-invoicing allowed · electronic ordering · electronic payment

Publisher note: Please note that HES cannot sign up to suppliers Terms and Conditions. There will be no negotiation at point of award or post contract award so please ensure you have read the T&Cs and highlight any concerns as soon as possible. (SC Ref:778629)

How it was run

Official notice
Run through: Public Contracts Scotland · Who buys & how to bid on PCS
Supplier login requiredLanguage: EN
Access & registration note: Free single registration for Scotland; PCS-Tender (Jaggaer) for full bidding
Submission deadline
14 Aug 2024, 12:00 BST
Submission channel
{"electronicSubmission"}
Accepted languages
en
Bids opened
14 Aug 2024, 12:00 BST
Detailed submission instructions & authority contactsFrom official release

www.publiccontractsscotland.gov.uk ↗

Timeline

14 Aug 2024 → 15 Oct 2024 · 3 dates
  1. Submission deadline
    14 Aug 2024, 12:00 BST
  2. Bids opened
    14 Aug 2024, 12:00 BST
  3. Notice published
    15 Oct 2024, 13:11 BST

Notice history

1 event · 2 releases on Find a Tender
  1. Status changed to complete
    15 Oct 2024, 13:11 BST

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Awards 4
Awarded value £320,0004 contracts exc. VAT
Bids received 44 from SMEs
Contracts signed 4latest 20 Sept 2024
Awarded toValueDateStatus
Lot 1 · Penny Press Machines1 award
F X Simulation (Scotland) LtdSME£80,000 †—Awarded
Lot 2 · Medal Machines1 award
F X Simulation (Scotland) LtdSME£80,000 †—Awarded
Lot 3 · Telescopes1 award
F X Simulation (Scotland) LtdSME£80,000 †—Awarded
Lot 4 · Other equipment1 award
F X Simulation (Scotland) LtdSME£80,000 †—Awarded

Contracts

Bid statistics published by the authority

LotBidsSMEVCSEValid bid range
1 · Penny Press Machines1bids · 1 electronic · 1 from abroad1——
2 · Medal Machines1bids · 1 electronic · 1 from abroad1——
3 · Telescopes1bids · 1 electronic · 1 from abroad1——
4 · Other equipment1bids · 1 electronic · 1 from abroad1——

Contracting authority & participating public bodies

Historic Environment Scotland

Contracting authorityNational or federal agency/officeTourism, Heritage, Built Environment, Conservation Longmore House, Salisbury Place, Edinburgh, Scotland, EH9 1SHContact name, email Published organisation website ↗

Dispute resolution & review bodies

  • Edinburgh Sheriff Court & Justice of the Peace CourtReview body Edinburgh

Bidders & participating suppliers

1 commercial party on the notice

Official documents & specifications

Official links; attachments are not copied

No document links were published on the notice.