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Published 1 Feb 2024, 11:27 GMT

Official UK procurement notice

CCTV Video Management System

Official notice

Authority: Bournemouth, Christchurch and Poole Council (Local council)·Consortium: 2 public authorities

GoodsOpen procedureSME suitable
Sectors: Radio, television, communication, telecommunication and related equipment (32) Delivery: South West (UKK24)
Awarded value£344,150published contract · exc. VAT
Submissions closed 4 Mar 2024awarded 4 Apr 2024
Awarded to Veracity Systems Limited

What is being bought

Published requirement description

BCP Council is looking for a provider to supply a CCTV Video Management System to link

into its 700 public space surveillance cameras. It is anticipated that the instillation will take

place between June and September 2024. The contract is also includes a five year maintenance

support contract.

CPV: Closed-circuit surveillance system

The lotProcurement structure

single lot · no lot value published
Lot #1A CCTV Video Management System to link into its 700 public space surveillance camerasAwarded

A CCTV Video Management System to link into its 700 public space surveillance cameras. It is anticipated that the instillation will take in 2024. The contract is also includes a five year maintenance support contract.

The Council may wish to expand its services to include additional video camera monitoring

and Alarm receiving from other local authority properties within the conurbation. The project

requires the system to be upgraded to accommodate as a minimum a 64bit Operating

System and will include as a minimum:

  • Alarm Receiving via CSL Dualcom
  • Fault Logging and Maintenance Planning
  • Georeferenced Mapping & Building Plans
  • BCP evidence continuity and GDPR requirements
  • Incident Management
  • Evidence management
  • Visitor Management
  • Management Reporting and KPI’s
  • Mobile device incident and evidence management
  • Remote Access
  • FAT & SAT
Delivery: South West
Extensions: This contract is for the supply of goods as well as a 5 year maintenance contract.Variant bids: not allowed
32235000 Closed-circuit surveillance system

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored
Quality: 90Price: 40Environmental: 10
Published sub-criteria (8)
  • Bidders Approach to Management Reports: 20
  • Bidders approach to Data Management: 20
  • Bidders Approach to Data Security: 20
  • Bidders Ability to Expand the System: 20
  • Bidders Approach to Training: 5
  • Bidders Approach to the Support Contract: 5
  • price: 40
  • Bidders Approach to delivering the Services Sustainably in order to reduce the carbon impact of the services delivered: 10
Published award criteria (8)
  • Bidders Approach to Management Reports: 20
  • Bidders approach to Data Management: 20
  • Bidders Approach to Data Security: 20
  • Bidders Ability to Expand the System: 20
  • Bidders Approach to delivering the Services Sustainably in order to reduce the carbon impact of the services delivered: 10
  • Bidders Approach to Training: 5
  • Bidders Approach to the Support Contract: 5
  • Price: 40
What this means for your bid
  • Price carries 40 of 140 points: a 10% discount moves about 4 points. The method statement decides this lot, not the discount.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record · publisher note attached
Procedure method
Open procedure
Legal basis
CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category
Goods
Notice status
Awarded
Procurement threshold
Unspecified in notice
Regulatory regime
Standard
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Yes (GPA)
Recurring procurement
No (one-off requirement)
First published
1 Feb 2024, 11:27 GMT
Last source update
31 May 2024, 11:57 BST
Award evaluation window
5 Feb 2024 – …
Authority reference
DN700606
FTS notice number
2024/S 000-016991
Classification (CPV)
Closed-circuit surveillance system
Delivery area
South West (UKK24)
Official registry OCID
ocds-h6vhtk-043648 Find a Tender
Review and risk notes
Review procedure

In accordance with Regulation 86 (notices of decisions to award a contract), Regulation 87 (standstill period) and Regulations 91 (enforcement of duties through the Court) of the Public Contracts Regulations 2015 (as amended).

Publisher note: Bidders should seek independent legal and commercial advice in relation to the potential value of the opportunity and the scheme as a whole. The Council is carrying out this procurement under the Open Procedure pursuant to the Public Contracts Regulations 2015 (as amended). In accordance with Regulation 50 (Contract award notices); Regulation 86 (Notices of decisions to award a contract or conclude a framework agreement); Regulation 87 (Standstill period) and Regulations 91 to 102 of the Public Contracts Regulations 2015 (as amended). Following any decision to award the contract the Council will be providing debriefing information to unsuccessful bidders (in accordance with Regulation 86) and observe a minimum 10 day standstill period (in accordance with Regulation 87) before the contract is entered into. The Council reserves the right not to award the opportunity or to award only part (or a different arrangement) of the opportunity described in this contract notice. The services will predominantly be performed within the boundaries of BCP Council for the Council.

How it was run

Official notice
Run through: ProContract (Due North) · Who buys & how to bid on ProContract
Supplier login requiredLanguage: EN
Access & registration note: Free · short registration with manual review; public opportunity list
Submission deadline
4 Mar 2024, 14:00 GMT
Submission channel
{"electronicSubmission"}
Accepted languages
en
Bids opened
5 Feb 2024, 14:00 GMT
Detailed submission instructions & authority contactsFrom official release

www.supplyingthesouthwest.org.uk ↗

Timeline

5 Feb 2024 → 31 May 2024 · 3 dates
  1. Bids opened
    5 Feb 2024, 14:00 GMT
  2. Submission deadline
    4 Mar 2024, 14:00 GMT
  3. Notice published
    31 May 2024, 11:57 BST

Notice history

2 events · 2 releases on Find a Tender · since 31 May 2024
  1. Status changed to complete
    31 May 2024, 11:57 BST
  2. Buyer details updated
    31 May 2024, 11:57 BST

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Awards 1
Awarded value £344,1501 contract exc. VAT
Bids received 32 from SMEs
Contracts signed 1latest 4 Apr 2024
Awarded toValueDateStatus
Veracity Systems Limited£344,150 †—Awarded

Contracts

Bid statistics published by the authority

BidsSMEVCSEValid bid range
3bids · 3 electronic2——

Contracting authority & participating public bodies

2 public bodies on the notice

Bournemouth Christchurch and Poole Council

Contracting authorityLocal CouncilRegional or local authorityGeneral public services Bournemouth Christchurch and Poole Council, Town Hall, Bournemouth, South West, BH2 6DYContact name, email, phone

Dispute resolution & review bodies

  • The Royal Courts of Justice, StrandReview body London

Bidders & participating suppliers

1 commercial party on the notice

Official documents & specifications (2)

Official links; attachments are not copied

Tender pack and attachments

  • Economic and financial selection criteriatenderEconomic and financial selection criteria
  • Technical selection criteriatenderTechnical selection criteria