Find a TenderClosedTender notice
Published 21 Mar 2025, 10:31 GMT

Official UK procurement notice

Children and Young People Short Breaks

Official notice

Authority: Borough of Telford & Wrekin (Local council)

ServicesOpen procedureAbove thresholdLight touch regimeSME suitableVCSE suitable
Published estimate£350,000≈ £88k / year · £420,000 inc. VAT · 1 value update
Submissions closed 5 May 2025
Next notice expected 8 Apr 2025
Contract term 4 yrsends 1 Jul 2029 · up to 1 Jul 2032 with extensions · starts 1 Jul 2025

What is being bought

Published requirement description

Telford & Wrekin Council and Shropshire Council are seeking to commission a Foster Care Overnight Short Breaks service for children and young people (CYP) with disabilities and complex health needs across the county.

The Children Act 2004 and the Breaks for Carers of Disabled Children Short Breaks Regulations 2011 require Local Authorities to provide services designed to give breaks for carers of children with disabilities. The Short Breaks offer aims to support the needs and aspirations of children and young people with disabilities, as well as support parent, carer and family wellbeing.

Short Breaks provide an opportunity for CYP with disabilities to: spend time away from their carers; try out new things; have fun and make new friends; helps to support a child or young person’s social and emotional development; as well as providing them with new experiences and an opportunity to learn new skills. It is important that the short break gives the young person the opportunity to develop their independence in preparation for adulthood.

Short Break services span a range of activities, care and support options that a CYP with disabilities may need. A Short Break can last from a few hours to a few days, an evening, a weekend, and school holiday daytime activities, depending on assessed need.

There is insufficient, local overnight Short Breaks across both Telford and Wrekin borough and Shropshire Local Authority areas. Therefore both Councils are seeking to jointly commission a Foster Care Short Breaks service for CYP with disabilities and complex health needs in the county. This aligns to both Council’s ambition to offer regulated, local and high quality overnight respite, within a homely environment.

CPV: Other community, social and personal services · Welfare services for children and young people

The lotProcurement structure

single lot · value published
Lot #1Renewal 4 yrsSMEVCSEPublished value£350,000
Contract period: 1 Jul 2025 – 1 Jul 2029 (4 yrs) · up to 1 Jul 2032 with extensionsValue: £350,000 exc. VAT · £420,000 inc. VAT
Delivery: West MidlandsEligibility: SME eligibleVCSE eligible
Extensions: up to 4 more additional years as a +2 +2 extension

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored
  • Simple description: Quality including Implementation and Contract Management - 50% Price - 40% Social value and environmental - 10% Full details are in Appendix 2 Providers Response Document

Procedure terms & legal framework

From the official record
Procedure method
Open procedure
Legal basis
UKPGA · 2023/54 Procurement Act 2023
Procurement category
Services
Notice status
Closed
Procurement threshold
Above threshold (FTS publication)
Regulatory regime
Light touch regime
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Unspecified in notice
Recurring procurement
Unspecified in notice
First published
21 Mar 2025, 10:31 GMT
Last source update
8 Apr 2025, 10:08 BST
Award evaluation window
Submission end – 18 Jun 2025
Authority reference
TWC000832
FTS notice number
2025/S 000-013549
Latest notice
Tender notice (UK4)
Classification (CPV)
Other community, social and personal servicesWelfare services for children and young people
Delivery area
West Midlands (UKG21)
Official registry OCID
ocds-h6vhtk-04f724 Find a Tender
Contract terms summary

30 days from date of invoice

Review and risk notes
Risks

Non achievement of KPIs, detailed within the documents released to the market

How it was run

Official notice
Run through: In-tend · Who buys & how to bid on In-tend
Supplier login requiredElectronic submission allowedLanguage: EN
Access & registration note: Free · one account per buying organisation's portal · reCAPTCHA on signup
Submission deadline
5 May 2025, 13:00 BST
Clarification deadline
23 Apr 2025, 13:00 BST
Submission channel
Official e-sourcing portal
Electronic submission
Allowed
Accepted languages
en
Detailed submission instructions & authority contactsFrom official release

Timeline

21 Mar 2025 → 1 Jul 2025 · 8 dates
  1. Planning notice published
    21 Mar 2025, 10:31 GMT
  2. Market engagementmet
    24 Mar 2025, 23:59 GMT

    Desktop market assessment to invite interested Parties to an engagement event to discuss the requirements of the new service. The outcome from this process can be found in the documents folder.

  3. Next notice expected
    8 Apr 2025, 00:59 BST
  4. Tender notice published
    8 Apr 2025, 10:08 BST
  5. Clarification questions by
    23 Apr 2025, 13:00 BST
  6. Submission deadline
    5 May 2025, 13:00 BST
  7. Award decision expected by
    18 Jun 2025, 00:59 BST
  8. Contract starts
    1 Jul 2025

Notice history

7 events · 3 releases on Find a Tender · since 21 Mar 2025
  1. Preliminary market engagement notice published
    21 Mar 2025, 10:31 GMT
    UK2
  2. Preliminary market engagement notice published
    1 Apr 2025, 10:26 BST
    UK2
  3. Tender notice published
    8 Apr 2025, 10:08 BST
    UK4
  4. Published value published: £350,000
    8 Apr 2025, 10:08 BST
  5. Status changed to active
    8 Apr 2025, 10:08 BST
  6. Procurement method changed
    8 Apr 2025, 10:08 BST
  7. Deadline published: 5 May 2025, 13:00 BST
    8 Apr 2025, 10:08 BST

Contracting authority & participating public bodies

Borough of Telford & Wrekin

Contracting authorityPublic authority - sub-central government GB-PPON: PHHD-5776-GZNN Darby House, Telford Town Centre, Lawn Central, , Telford, Shropshire, West Midlands, TF3 4JAContact email

Official documents & specifications (13)

Official links; attachments are not copied

Tender pack and attachments

Show 2 more documents

Notices published for this procedure