Find a TenderCancelledProcurement termination notice
Published 14 May 2025, 12:07 BST

Official UK procurement notice

Children with Disabilities Short Break and Respite Framework

Official notice

Authority: Derbyshire County Council (Local council)

Open framework scheme4 lotsServicesOpen procedureAbove thresholdLight touch regimeSME suitableVCSE suitable
Framework ceiling (notional)£15,800,000total for 4 lots · framework ceiling, not attributable revenue · 1 value update
Submissions closed 26 Nov 2025
Lots 4see the lot list below
Framework period 6 yrsends 30 Apr 2032 · up to 4 Jan 2036 with extensions · starts 1 May 2026

What is being bought4 lots · detail below

Published requirement description

The Council is establishing an Open Framework, in line with the Procurement Act 2023, to deliver specialised services to children with disabilities and additional needs and their families.

Providers are invited to bid for any of the following lots to deliver a flexible provision of specialist services to children and young people with disabilities and additional needs and their families;

Lot A Community Based Befriending and Mentoring Services

Lot B Overnight Short Breaks (for Providers who Operate a Specific Overnight Premises)

Lot C Specialist Group Activities for children and young people with disabilities and additional needs

Lot D Home Care Services for children and young people with disabilities and additional needs.

CPV: Health services · Social work and related services

How this framework works

From the published notice
Type
Closed framework · open framework scheme (admission reopens)
Call-offs
call-offs may be awarded directly or by further competition
Framework period
6 yrs · up to 9 yrs 8 mo from 1 May 2026
Scheme runs until
30 Apr 2032
Published description of the framework

As set out in the tender documentation

Lots and requirements (4)Procurement structure

4 lots · all with a published value · same evaluation weights on every lot

Every one of these 4 lots carries the same published figure, £15,800,000: it is the framework's maximum for the whole notice, not each lot's own budget, and no share per lot is published. The cards below say ceiling above rather than repeat it.

Lot #1Community Based Befriending and Mentoring ServiceAwardedRenewal 6 yrsSMEVCSEceiling above

Service requirements: Includes - community-based befriending and mentoring service to enable children and young people with disabilities and additional needs to access their community, socialise, have fun, access new experiences, make new connections, and develop existing and new life and social skills.

Work collaboratively to provide support that allows children and young people to access the community and a range of social activities relevant to their interests and likes enabling positive experiences and outcomes.

Ensure that support starts within 20 working days of referral, unless the needs of the child or family dictate a longer transition period.

Contract period: 1 May 2026 – 30 Apr 2032 (6 yrs) · up to 4 Jan 2036 with extensions
Delivery: East MidlandsEligibility: SME eligibleVCSE eligible
Extensions: Extension options publishedAuthority reference: A
Pre-qualification & selection criteria (PQQ)2
  • Economic & financial standing

    As set out in the tender documentation.

  • Technical & professional ability

    As set out in the tender documentation.

Lot #2Overnight Short Breaks for Providers who operate a specific Overnight Premises.Awarded 6 yrsSMEVCSEceiling above

Service requirement: Residential activity breaks for children and young people with disabilities and additional needs - aged 8 and over within a premises that is operated by the provider for the purpose of overnight short breaks. This could include a property that is owned or regularly rented by the Provider, but it must be equipped for the purpose of delivering overnight short breaks to children with disabilities and additional needs.

Providers must be Ofsted registered to provide services under this Lot.

Ensure that premises are appropriately adapted, and that specialist equipment is available to meet the needs of referred children and young people.

Ensure the first overnight short break is offered within 4-6 weeks from referral.

Organise and deliver overnight, weekend or longer breaks for individual children/young people, families and/or groups of young people with disabilities and additional needs.

Contract period: 1 May 2026 – 30 Apr 2032 (6 yrs)
Delivery: East MidlandsEligibility: SME eligibleVCSE eligible
Pre-qualification & selection criteria (PQQ)2
  • Economic & financial standing

    As set out in the tender documentation

  • Technical & professional ability

    As set out in the tender documentation

Lot #3Specialist Group Activities for Children and Young People with Disabilities and Additional NeedsAwarded 6 yrsSMEVCSEceiling above

Organise and deliver specialist playschemes and/or group activities for children and young people with disabilities and additional needs.

Groups should provide children/young people with fun, engaging activities that are appropriate to their abilities, needs and interests. They should encourage the development of social and life skills and be a safe positive space for children and young people with disabilities and additional needs.

Where necessary children should be matched with other children and young people appropriately and with due regard to needs.

Contract period: 1 May 2026 – 30 Apr 2032 (6 yrs)
Delivery: East MidlandsEligibility: SME eligibleVCSE eligible
Pre-qualification & selection criteria (PQQ)2
  • Economic & financial standing

    As set out in the tender documentation

  • Technical & professional ability

    As set out in the tender documentation

Lot #4Home Care Services for Children and Young People with Disabilities and Additional NeedsAwarded 6 yrsSMEVCSEceiling above

The service requirement is to provide support to children and young people with disabilities and additional needs and their families with personal, practical and social/emotional aspects of ordinary living that young people might usually perform for themselves or might be performed by their carers within the home.

Providers who place a bid for the inclusion of this Lot must be able to deliver all personal care services described under section 3.6.5.

Day-time Care shall be required between the hours of 7am to 8pm. This includes practical home care support, personal care and independent support.

Night-time Care shall be required between the hours of 8pm to 7am. This includes practical home care support, personal care and independent support.

Sleep-in Care may be required between the hours of 10pm to 7am. This will usually not involve more than two waking periods each night. Additional disturbances shall be charged at the night-time rate; the Care Plan must identify sleeping arrangements.

Live-in Care is fully inclusive 24-hour support on a short-term or continuing basis. The Care Plan for a Live-in Care package needs to identify sleeping arrangements and rest periods for the care worker; consistency of use of the same care workers;

arrangements for the cost of the care workers' food and other day to day expenses incurred whilst providing the care.

The Provider shall ensure that the service begins within 20 working days of referral, unless the needs of the child or family dictate a longer transition period

Contract period: 1 May 2026 – 30 Apr 2032 (6 yrs)
Delivery: East MidlandsEligibility: SME eligibleVCSE eligible
Pre-qualification & selection criteria (PQQ)2
  • Economic & financial standing

    As set out in the tender documentation

  • Technical & professional ability

    As set out in the tender documentation

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored · same split on all 4 lots
Quality: 75%Price: 20%Social value: 5%
Published award criteria (3)
  • Quality
  • Price
  • Social Value
What this means for your bid
  • Price carries 20 of 100 points: a 10% discount moves about 2 points. The method statement decides this lot, not the discount.
  • “Children with Disabilities Short Break and Respite Framework” is a framework: the contest is a place on its panel, not a single contract: call-offs may be direct or by further competition.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record
Procedure method
Open procedure
Legal basis
UKPGA · 2023/54 Procurement Act 2023
Procurement category
Services
Notice status
Cancelled
Procurement threshold
Above threshold (FTS publication)
Regulatory regime
Light touch regime
Commercial structure
Open framework scheme
Who may use this agreement
Not stated in the notice; call-off rights may be limited to the establishing authority
Competition type
Competitive procedure
GPA / WTO covered
Unspecified in notice
Recurring procurement
Unspecified in notice
First published
14 May 2025, 12:07 BST
Last source update
28 Nov 2025, 10:39 GMT
Award evaluation window
Submission end – 5 Mar 2026
Authority reference
CCS037
FTS notice number
2025/S 000-068738
Latest notice
Procurement termination notice (UK12)
Classification (CPV)
Health servicesSocial work and related services
Delivery area
East Midlands (UKF)
Official registry OCID
ocds-h6vhtk-0512ed Find a Tender
Contract terms summary

As set out in the tender documentation

How it was run

Official notice
Run through: ProContract (Due North) · Who buys & how to bid on ProContract
Supplier login requiredElectronic submission allowedLanguage: EN
Access & registration note: Free · short registration with manual review; public opportunity list
Appointment period ends
26 Nov 2025, 11:00 GMT
Clarification deadline
14 Nov 2025, 14:00 GMT
Submission channel
Official e-sourcing portal
Electronic submission
Allowed
Accepted languages
en
Detailed submission instructions & authority contactsFrom official release

Submissions for this tender can be completed electronically by using the below link:

procontract.due-north.com/Advert ↗

Timeline

14 May 2025 → 1 May 2026 · 9 dates
  1. Planning notice published
    14 May 2025, 12:07 BST
  2. Market engagement
    10 Sept 2025, 23:59 BST

    The event will be held on Wednesday 10th September 2025 @ 10am - 12pm.

    The event will be held online, via Teams and registration for the event can be accessed by following or copying the link into your web browser :

    events.teams.microsoft.com/event/e6eb29b4-acef-… ↗

    Please ensure you have registered for the event in plenty of time prior to the event taking place. you should receive a registration email with a link to join the event.

    Please could all registering participants complete the questionnaire by following this link forms.office.com/e/LGipJJGhpY ↗ we are kindly asking that this be completed prior to the event taking place.

    The new Disabled Children's framework is due to start on 1st May 2026, and this event will focus on providing further information on the scoping and shaping of the new framework and additional information on the procurement process that will be undertaken.

    There will be some short presentations delivered and the opportunity to ask questions at the end of the session.

  3. Tender notice published368 days ago
    27 Oct 2025, 17:38 GMT
  4. Next notice expected368 days ago
    27 Oct 2025, 23:59 GMT
  5. Clarification questions by350 days ago
    14 Nov 2025, 14:00 GMT
  6. Admission / appointment period ends339 days ago · period end, not a bid countdown
    26 Nov 2025, 11:00 GMT
  7. Latest notice published337 days ago
    28 Nov 2025, 10:39 GMT
  8. Award decision expected by239 days ago
    5 Mar 2026, 23:59 GMT
  9. Contract starts183 days ago
    1 May 2026, 00:00 BST

Notice history

11 events · 6 releases on Find a Tender · since 14 May 2025
  1. Pipeline notice published
    14 May 2025, 12:07 BST
    UK1
  2. Preliminary market engagement notice published
    24 Jun 2025, 12:28 BST
    UK2
  3. Preliminary market engagement notice published
    3 Jul 2025, 08:04 BST
    UK2
  4. Preliminary market engagement notice published
    15 Aug 2025, 12:55 BST
    UK2
  5. Tender notice published
    27 Oct 2025, 17:38 GMT
    UK4
  6. Published value updated to £15,800,000
    27 Oct 2025, 17:38 GMT
    was £15,000,000
  7. Status changed to active
    27 Oct 2025, 17:38 GMT
  8. Procurement method changed
    27 Oct 2025, 17:38 GMT
  9. Deadline published: 26 Nov 2025, 11:00 GMT
    27 Oct 2025, 17:38 GMT
  10. Procurement termination notice published
    28 Nov 2025, 10:39 GMT
    UK12
  11. Status changed to complete
    28 Nov 2025, 10:39 GMT
Published amendments (2)

added a link for the provider engagement event questionnaire. we would like to gather information prior to the event taking place so we have a discussion start for the day.

due to a previous event on the 21st July 2025 being unsuccessful because of technical issues with MS teams we were unable to proceed. this notice is now being updated to advise on the new event that is scheduled to take place on the 10th September 2025 10am - 12pm

Routine re-releases (6)
  • 2025-07: 1 release · 3 Jul 2025
  • 2025-06: 1 release · 24 Jun 2025
  • 2025-05: 1 release · 14 May 2025

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Awards 1
Awarded toValueDateStatus
Across several lots1 award
supplier not published—28 Nov 2025CancelledThe award of the framework would not result in the required sufficiency of providers to deliver the required services.

Contracting authority & participating public bodies

Derbyshire County Council

Contracting authorityPublic authority - sub-central government GB-PPON: PWZQ-2162-JJQL County Hall, Matlock, East Midlands, DE4 3AGContact email

Official documents & specifications (6)

Official links; attachments are not copied

Notices published for this procedure