Official UK procurement notice
Children with Disabilities Short Break and Respite Framework
Authority: Derbyshire County Council (Local council)
What is being bought4 lots · detail below
Published requirement descriptionThe Council is establishing an Open Framework, in line with the Procurement Act 2023, to deliver specialised services to children with disabilities and additional needs and their families.
Providers are invited to bid for any of the following lots to deliver a flexible provision of specialist services to children and young people with disabilities and additional needs and their families;
Lot A Community Based Befriending and Mentoring Services
Lot B Overnight Short Breaks (for Providers who Operate a Specific Overnight Premises)
Lot C Specialist Group Activities for children and young people with disabilities and additional needs
Lot D Home Care Services for children and young people with disabilities and additional needs.
CPV: Health services · Social work and related services
How this framework works
From the published notice- Type
- Closed framework · open framework scheme (admission reopens)
- Call-offs
- call-offs may be awarded directly or by further competition
- Framework period
- 6 yrs · up to 9 yrs 8 mo from 1 May 2026
- Scheme runs until
- 30 Apr 2032
Published description of the framework
As set out in the tender documentation
Lots and requirements (4)Procurement structure
4 lots · all with a published value · same evaluation weights on every lotEvery one of these 4 lots carries the same published figure, £15,800,000: it is the framework's maximum for the whole notice, not each lot's own budget, and no share per lot is published. The cards below say ceiling above rather than repeat it.
Lot #1Community Based Befriending and Mentoring ServiceAwardedRenewalceiling above
Service requirements: Includes - community-based befriending and mentoring service to enable children and young people with disabilities and additional needs to access their community, socialise, have fun, access new experiences, make new connections, and develop existing and new life and social skills.
Work collaboratively to provide support that allows children and young people to access the community and a range of social activities relevant to their interests and likes enabling positive experiences and outcomes.
Ensure that support starts within 20 working days of referral, unless the needs of the child or family dictate a longer transition period.
- Economic & financial standing
As set out in the tender documentation.
- Technical & professional ability
As set out in the tender documentation.
Lot #2Overnight Short Breaks for Providers who operate a specific Overnight Premises.Awardedceiling above
Service requirement: Residential activity breaks for children and young people with disabilities and additional needs - aged 8 and over within a premises that is operated by the provider for the purpose of overnight short breaks. This could include a property that is owned or regularly rented by the Provider, but it must be equipped for the purpose of delivering overnight short breaks to children with disabilities and additional needs.
Providers must be Ofsted registered to provide services under this Lot.
Ensure that premises are appropriately adapted, and that specialist equipment is available to meet the needs of referred children and young people.
Ensure the first overnight short break is offered within 4-6 weeks from referral.
Organise and deliver overnight, weekend or longer breaks for individual children/young people, families and/or groups of young people with disabilities and additional needs.
- Economic & financial standing
As set out in the tender documentation
- Technical & professional ability
As set out in the tender documentation
Lot #3Specialist Group Activities for Children and Young People with Disabilities and Additional NeedsAwardedceiling above
Organise and deliver specialist playschemes and/or group activities for children and young people with disabilities and additional needs.
Groups should provide children/young people with fun, engaging activities that are appropriate to their abilities, needs and interests. They should encourage the development of social and life skills and be a safe positive space for children and young people with disabilities and additional needs.
Where necessary children should be matched with other children and young people appropriately and with due regard to needs.
- Economic & financial standing
As set out in the tender documentation
- Technical & professional ability
As set out in the tender documentation
Lot #4Home Care Services for Children and Young People with Disabilities and Additional NeedsAwardedceiling above
The service requirement is to provide support to children and young people with disabilities and additional needs and their families with personal, practical and social/emotional aspects of ordinary living that young people might usually perform for themselves or might be performed by their carers within the home.
Providers who place a bid for the inclusion of this Lot must be able to deliver all personal care services described under section 3.6.5.
Day-time Care shall be required between the hours of 7am to 8pm. This includes practical home care support, personal care and independent support.
Night-time Care shall be required between the hours of 8pm to 7am. This includes practical home care support, personal care and independent support.
Sleep-in Care may be required between the hours of 10pm to 7am. This will usually not involve more than two waking periods each night. Additional disturbances shall be charged at the night-time rate; the Care Plan must identify sleeping arrangements.
Live-in Care is fully inclusive 24-hour support on a short-term or continuing basis. The Care Plan for a Live-in Care package needs to identify sleeping arrangements and rest periods for the care worker; consistency of use of the same care workers;
arrangements for the cost of the care workers' food and other day to day expenses incurred whilst providing the care.
The Provider shall ensure that the service begins within 20 working days of referral, unless the needs of the child or family dictate a longer transition period
- Economic & financial standing
As set out in the tender documentation
- Technical & professional ability
As set out in the tender documentation
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published award criteria (3)
- Quality
- Price
- Social Value
- Price carries 20 of 100 points: a 10% discount moves about 2 points. The method statement decides this lot, not the discount.
- “Children with Disabilities Short Break and Respite Framework” is a framework: the contest is a place on its panel, not a single contract: call-offs may be direct or by further competition.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record- Procedure method
- Open procedure
- Legal basis
- UKPGA · 2023/54 Procurement Act 2023
- Procurement category
- Services
- Notice status
- Cancelled
- Procurement threshold
- Above threshold (FTS publication)
- Regulatory regime
- Light touch regime
- Commercial structure
- Open framework scheme
- Who may use this agreement
- Not stated in the notice; call-off rights may be limited to the establishing authority
- Competition type
- Competitive procedure
- GPA / WTO covered
- Unspecified in notice
- Recurring procurement
- Unspecified in notice
- First published
- 14 May 2025, 12:07 BST
- Last source update
- 28 Nov 2025, 10:39 GMT
- Award evaluation window
- Submission end – 5 Mar 2026
- Authority reference
CCS037- FTS notice number
2025/S 000-068738- Latest notice
- Procurement termination notice (UK12)
- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-0512edFind a Tender- Contract terms summary
As set out in the tender documentation
How it was run
Official notice- Appointment period ends
- 26 Nov 2025, 11:00 GMT
- Clarification deadline
- 14 Nov 2025, 14:00 GMT
- Submission channel
- Official e-sourcing portal
- Electronic submission
- Allowed
- Accepted languages
- en
Submissions for this tender can be completed electronically by using the below link:
Timeline
14 May 2025 → 1 May 2026 · 9 dates- Planning notice published14 May 2025, 12:07 BST
- Market engagement10 Sept 2025, 23:59 BST
The event will be held on Wednesday 10th September 2025 @ 10am - 12pm.
The event will be held online, via Teams and registration for the event can be accessed by following or copying the link into your web browser :
events.teams.microsoft.com/event/e6eb29b4-acef-… ↗
Please ensure you have registered for the event in plenty of time prior to the event taking place. you should receive a registration email with a link to join the event.
Please could all registering participants complete the questionnaire by following this link forms.office.com/e/LGipJJGhpY ↗ we are kindly asking that this be completed prior to the event taking place.
The new Disabled Children's framework is due to start on 1st May 2026, and this event will focus on providing further information on the scoping and shaping of the new framework and additional information on the procurement process that will be undertaken.
There will be some short presentations delivered and the opportunity to ask questions at the end of the session.
- Tender notice published368 days ago27 Oct 2025, 17:38 GMT
- Next notice expected368 days ago27 Oct 2025, 23:59 GMT
- Clarification questions by350 days ago14 Nov 2025, 14:00 GMT
- Admission / appointment period ends339 days ago · period end, not a bid countdown26 Nov 2025, 11:00 GMT
- Latest notice published337 days ago28 Nov 2025, 10:39 GMT
- Award decision expected by239 days ago5 Mar 2026, 23:59 GMT
- Contract starts183 days ago1 May 2026, 00:00 BST
Notice history
11 events · 6 releases on Find a Tender · since 14 May 2025- Pipeline notice published14 May 2025, 12:07 BSTUK1
- Preliminary market engagement notice published24 Jun 2025, 12:28 BSTUK2
- Preliminary market engagement notice published3 Jul 2025, 08:04 BSTUK2
- Preliminary market engagement notice published15 Aug 2025, 12:55 BSTUK2
- Tender notice published27 Oct 2025, 17:38 GMTUK4
- Published value updated to £15,800,00027 Oct 2025, 17:38 GMTwas £15,000,000
- Status changed to active27 Oct 2025, 17:38 GMT
- Procurement method changed27 Oct 2025, 17:38 GMT
- Deadline published: 26 Nov 2025, 11:00 GMT27 Oct 2025, 17:38 GMT
- Procurement termination notice published28 Nov 2025, 10:39 GMTUK12
- Status changed to complete28 Nov 2025, 10:39 GMT
Published amendments (2)
added a link for the provider engagement event questionnaire. we would like to gather information prior to the event taking place so we have a discussion start for the day.
due to a previous event on the 21st July 2025 being unsuccessful because of technical issues with MS teams we were unable to proceed. this notice is now being updated to advise on the new event that is scheduled to take place on the 10th September 2025 10am - 12pm
Routine re-releases (6)
- 2025-07: 1 release · 3 Jul 2025
- 2025-06: 1 release · 24 Jun 2025
- 2025-05: 1 release · 14 May 2025
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast| Awarded to | Value | Date | Status |
|---|---|---|---|
| Across several lots1 award | |||
| supplier not published | — | 28 Nov 2025 | CancelledThe award of the framework would not result in the required sufficiency of providers to deliver the required services. |
Contracting authority & participating public bodies
Official documents & specifications (6)
Official links; attachments are not copiedNotices published for this procedure
- Procurement termination notice Procurement termination notice on Find a Tender
- Tender notice Tender notice on Find a Tender
- Preliminary market engagement notice Preliminary market engagement notice on Find a Tender
- Preliminary market engagement notice Preliminary market engagement notice on Find a Tender
- Preliminary market engagement notice Preliminary market engagement notice on Find a Tender
- Pipeline notice Pipeline notice on Find a Tender