Official UK procurement notice
Cleaning Contract for Eastbury Community School
Authority: Eastbury Community School (Education)
What is being bought
Published requirement descriptionThe school is seeking to appoint a cleaning contractor to deliver a general school cleaning service .
The school have identified the following areas as their key objectives for consideration when selecting their chosen service provider.
A service provider who will: (in no particular order)
- Provide a top-quality cleaning service to the pupils, staff, and visitors of Eastbury Community School.
- Provide an exceptional value for money and cost-effective cleaning service that is thoroughly robust and measurable.
- Being aware of the nature of working in a school environment and the safeguarding challenges/requirements therein.
- Provide a strong cleaning management team at school to manage the services with good consistent support for the team on site.
- Provide robust and compliant policies and procedures.
- How the procedure runs: The procedure will consist of four distinct stages, allowing for an initial assessment of interested suppliers. Suppliers will be evaluated against the specific objectives of the new contract through the following stages: Selection Stage and Shortlisting Invitation to Tender (ITT) and Shortlisting for Presentation Presentation of Proposal to the Authority Reference Checking The evaluation of the shortlisting process will be based on the information submitted by the bidding companies. A shortlist of suppliers will be compiled, with the 4 highest-scoring submissions invited to progress to the subsequent stage of the procurement process. Only those companies that are selected and formally notified will be invited to submit a response during the ITT stage.
CPV: School cleaning services
The lotProcurement structure
single lot · value publishedLot #1AwardedRenewalPublished value£2,500,000
- Economic & financial standing
The school is seeking only companies with turnover greater than £15.0 million per annum
- Condition of participationshortlisting
The process includes a shortlisting stage, which will enable the school to select potential suppliers using the responses and references provided.
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published award criteria (2)
- Price
- Quality
- Economic & financial standing
The school is seeking only companies with turnover greater than £15.0 million per annum
- Condition of participationshortlisting
The process includes a shortlisting stage, which will enable the school to select potential suppliers using the responses and references provided.
- Price carries 30 of 100 points: a 10% discount moves about 3 points. The method statement decides this lot, not the discount.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record- Procedure method
- Competitive flexible procedure
- Legal basis
- UKPGA · 2023/54 Procurement Act 2023
- Procurement category
- Services
- Notice status
- Awarded
- Procurement threshold
- Above threshold (FTS publication)
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
- Unspecified in notice
- First published
- 27 May 2025, 12:19 BST
- Last source update
- 19 Sept 2025, 16:50 BST
- Award evaluation window
- Submission end – 19 Sept 2025
- FTS notice number
2025/S 000-027701- Latest notice
- Contract award notice (UK6)
- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-0526ebFind a Tender
- How it runs
The procedure will consist of four distinct stages, allowing for an initial assessment of interested suppliers. Suppliers will be evaluated against the specific objectives of the new contract through the following stages:
Selection Stage and Shortlisting
Invitation to Tender (ITT) and Shortlisting for Presentation
Presentation of Proposal to the Authority
Reference Checking
The evaluation of the shortlisting process will be based on the information submitted by the bidding companies. A shortlist of suppliers will be compiled, with the 4 highest-scoring submissions invited to progress to the subsequent stage of the procurement process.
Only those companies that are selected and formally notified will be invited to submit a response during the ITT stage.
How it was run
Official notice- Requests to participate (first stage)
- 6 Jun 2025, 12:00 BST
- Submission deadline
- 6 Jun 2025, 12:00 BST
- Submission channel
- Official e-sourcing portal
- Electronic submission
- Allowed
- Accepted languages
- en
Timeline
27 May 2025 → 1 Nov 2025 · 7 dates- Tender notice published27 May 2025, 12:19 BST
- Submission deadline6 Jun 2025, 12:00 BST
- Assessment summaries sent19 Sept 2025, 00:00 BST
- Latest notice published19 Sept 2025, 16:50 BST
- Award decision expected by19 Sept 2025, 23:59 BST
- Standstill ends392 days ago30 Sept 2025, 23:59 BST
- Contract starts361 days ago1 Nov 2025
Notice history
5 events · 2 releases on Find a Tender · since 27 May 2025- Tender notice published27 May 2025, 12:19 BSTUK4
- Contract award notice published19 Sept 2025, 16:50 BSTUK6
- Status changed to complete19 Sept 2025, 16:50 BST
- Procurement method changed19 Sept 2025, 16:50 BST
- Contract signature expected31 Oct 2025, 23:59 GMTscheduled
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast| Awarded to | Value | Date | Status |
|---|---|---|---|
| KGB Cleaning South West LtdSME1 Nov 2025 – 31 Oct 2028 · up to 31 Oct 2030Extensions: There will be two x 12 month extensions available, which will be available should the performance of the contractor be deemed to be satisfactory during the preceding periods | £2,500,000 | 18 Sept 2025standstill to 30 Sept 2025 | Standstill |
Bid statistics published by the authority
| Bids | SME | VCSE | Valid bid range |
|---|---|---|---|
| 3final-stage tenders · 4 at stage one | 3 | 0 | — |
Contracting authority & participating public bodies
Bidders & participating suppliers
1 commercial party on the notice- KGB CLEANING SOUTH WEST LIMITEDAwarded supplier
Official documents & specifications (3)
Official links; attachments are not copiedTender pack and attachments
Notices published for this procedure
- Contract award notice Contract award notice on Find a Tender
- Tender notice Tender notice on Find a Tender