Official UK procurement notice
Cleaning for Student Residences Accommodation
Authority: Cardiff University (Education)
What is being bought7 lots · detail below
Published requirement descriptionThe aim of this procurement process is to appoint Contract cleaning companies to support Residences Teams with the cleaning of student accommodation, following the departure of students at the end of the academic year and over summer. The cleaning requirements span several of our sites with cleaning taking place from June to September.
This Contract/Framework is separated into 7 Lots as detailed in Appendix 1 – Cleaning Requirements.
CPV: Accommodation cleaning services
Lots and requirements (7)Procurement structure
7 lots · no lot values published · win at most 2 of them · same evaluation weights on every lotLot #1Talybont NorthAwarded
Residences Cleaning
Lot #2Talybont SouthAwarded
Residences Cleaning
Lot #3Cartwright CourtAwarded
Residences Cleaning
Lot #4University HallAwarded
Residences Cleaning
Lot #5Campus AAwarded
Residences Cleaning
Lot #6Campus BAwarded
Residences Cleaning
Lot #7Campus CAwarded
Residences Cleaning
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published award criteria (2)
- quality: 65
- Price: 35
- Price carries 35 of 100 points: a 10% discount moves about 3.5 points. The method statement decides this lot, not the discount.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record · publisher note attached- Procedure method
- Open procedure
- Legal basis
- CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
- Procurement category
- Services
- Notice status
- Awarded
- Procurement threshold
- Unspecified in notice
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
- No (one-off requirement)
- First published
- 13 Jan 2023, 08:41 GMT
- Last source update
- 16 May 2023, 11:10 BST
- Award evaluation window
- 27 Feb 2023 – …
- Authority reference
CU.1220.GD- FTS notice number
2023/S 000-013881- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-039719Find a Tender
- Electronic trading
- e-invoicing allowed · electronic ordering · electronic payment
Publisher note: (WA Ref:131606)
How it was run
Official noticeTender documents are also served through a separate tool: https://in-tendhost.co.uk/cardiffuniversity/aspx/Home ↗
- Submission deadline
- 27 Feb 2023, 12:00 GMT
- Submission channel
- {"electronicSubmission"}
- Accepted languages
- en, cy
- Bid validity
- 270 days from the deadline
- Bids opened
- 27 Feb 2023, 12:00 GMT
Timeline
27 Feb 2023 → 16 May 2023 · 3 dates- Submission deadline27 Feb 2023, 12:00 GMT
- Bids opened27 Feb 2023, 12:00 GMT
- Notice published16 May 2023, 11:10 BST
Notice history
1 event · 2 releases on Find a Tender- Status changed to complete16 May 2023, 11:10 BST
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast| Awarded to | Value | Date | Status |
|---|---|---|---|
| Lot 1 · Talybont North1 award | |||
| A QUALITY SERVICE LTD | £31,362 † | — | Awarded |
| Lot 2 · Talybont South1 award | |||
| A QUALITY SERVICE LTD | £120,213 † | — | Awarded |
| Lot 3 · Cartwright Court1 award | |||
| Pure Klass Cleaning LtdSME | £45,160 † | — | Awarded |
| Lot 4 · University Hall1 award | |||
| Pure Klass Cleaning LtdSME | £15,700 † | — | Awarded |
| Lot 5 · Campus A1 award | |||
| BELL CLEANING SERVICES LTDSME | £24,445 † | — | Awarded |
| Lot 6 · Campus B1 award | |||
| BERRY SUPPORT SOLUTIONS LIMITEDSME | £34,162 † | — | Awarded |
| Lot 7 · Campus C1 award | |||
| BERRY SUPPORT SOLUTIONS LIMITEDSME | £55,680 † | — | Awarded |
Contracts
Talybont North · A QUALITY SERVICE LTD
- Signed
- 11 May 2023
- Value
- £31,362
- Status
- active
Talybont South · A QUALITY SERVICE LTD
- Signed
- 11 May 2023
- Value
- £120,213
- Status
- active
Cartwright Court · Pure Klass Cleaning LtdSME
- Signed
- 9 May 2023
- Value
- £45,160
- Status
- active
University Hall · Pure Klass Cleaning LtdSME
- Signed
- 9 May 2023
- Value
- £15,700
- Status
- active
Campus A · BELL CLEANING SERVICES LTDSME
- Signed
- 28 Apr 2023
- Value
- £24,445
- Status
- active
Campus B · BERRY SUPPORT SOLUTIONS LIMITEDSME
- Signed
- 28 Apr 2023
- Value
- £34,162
- Status
- active
Campus C · BERRY SUPPORT SOLUTIONS LIMITEDSME
- Signed
- 28 Apr 2023
- Value
- £55,680
- Status
- active
Bid statistics published by the authority
| Lot | Bids | SME | VCSE | Valid bid range |
|---|---|---|---|---|
| 1 · Talybont North | 11bids · 11 electronic · 11 from abroad | 11 | — | — |
| 2 · Talybont South | 11bids · 11 electronic · 11 from abroad | 11 | — | — |
| 3 · Cartwright Court | 11bids · 11 electronic · 11 from abroad | 11 | — | — |
| 4 · University Hall | 11bids · 11 electronic · 11 from abroad | 11 | — | — |
| 5 · Campus A | 11bids · 11 electronic · 11 from abroad | 11 | — | — |
| 6 · Campus B | 11bids · 11 electronic · 11 from abroad | 11 | — | — |
| 7 · Campus C | 11bids · 11 electronic · 11 from abroad | 11 | — | — |
Contracting authority & participating public bodies
Dispute resolution & review bodies
- High CourtReview body
Bidders & participating suppliers
4 commercial parties on the notice- A Quality Service LimitedAwarded supplier
- Bell Cleaning Services LtdAwarded supplier
- Berry Support Solutions LimitedAwarded supplier
- Pure Klass Cleaning LtdAwarded supplier
Official documents & specifications (2)
Official links; attachments are not copiedTender pack and attachments
- Economic and financial selection criteria
- Technical selection criteria