Official UK procurement notice
Cleaning Partners 2026- Tender
Authority: Reading Borough Council (Local council)
What is being bought
Published requirement descriptionThe current cleaning services arrangement is due to end in September 2026, and a compliant procurement process is required to ensure continuity of service, test the market, and put in place a modern, value for money contract. The new contract will support safe, hygienic, and well maintained buildings and reflect an updated delivery model, which includes TUPE implications for relevant staff.
As part of this procurement, the scope will also include supply of cleaning consumables. Bringing cleaning services and consumables into one tender will strengthen commercial control, improve compliance, and enable better value for money. Re procurement is necessary given inflationary pressures and the need to maintain services within available budgets.
This work aligns with the Council Plan and service objectives by supporting clean, safe, and sustainable environments; ensuring the estate remains fit for purpose; and driving efficiency and continuous improvement across services.
CPV: Cleaning services
The lotProcurement structure
single lot · value publishedLot #1AwardedRenewalPublished value£8,600,000
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published award criteria (2)
- Price
- Quality: Quality -40%
- Price carries 60 of 100 points: a 10% discount moves about 6 points. This one is won on the number: sharpen the price before polishing the prose.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record- Procedure method
- Open procedure
- Legal basis
- UKPGA · 2023/54 Procurement Act 2023
- Procurement category
- Services
- Notice status
- Awarded
- Procurement threshold
- Above threshold (FTS publication)
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Unspecified in notice
- Recurring procurement
- Unspecified in notice
- First published
- 9 Apr 2026, 09:18 BST
- Last source update
- 6 Jul 2026, 14:40 BST
- Award evaluation window
- Submission end – 20 Jul 2026
- Authority reference
25-S-183- FTS notice number
2026/S 000-035709- Latest notice
- Contract award notice (UK6)
- Classification (CPV)
- Delivery area
- Not published
- Official registry OCID
ocds-h6vhtk-067e7cFind a Tender
How it was run
Official notice- Submission deadline
- 26 May 2026, 17:00 BST
- Clarification deadline
- 11 May 2026, 23:59 BST
- Submission channel
- Official e-sourcing portal
- Electronic submission
- Allowed
- Accepted languages
- en
Timeline
9 Apr 2026 → 1 Oct 2026 · 9 dates- Planning notice published201 days ago9 Apr 2026, 09:18 BST
- Next notice expected196 days ago13 Apr 2026, 23:59 BST
- Tender notice published189 days ago20 Apr 2026, 14:53 BST
- Clarification questions by168 days ago11 May 2026, 23:59 BST
- Submission deadline153 days ago26 May 2026, 17:00 BST
- Assessment summaries sent113 days ago6 Jul 2026, 00:00 BST
- Latest notice published112 days ago6 Jul 2026, 14:40 BST
- Award decision expected by98 days ago20 Jul 2026, 23:59 BST
- Contract starts26 days ago1 Oct 2026, 00:00 BST
Notice history
8 events · 3 releases on Find a Tender · since 9 Apr 2026- Pipeline notice published9 Apr 2026, 09:18 BSTUK1
- Tender notice published20 Apr 2026, 14:53 BSTUK4
- Published value published: £8,600,00020 Apr 2026, 14:53 BST
- Status changed to active20 Apr 2026, 14:53 BST
- Deadline published: 26 May 2026, 17:00 BST20 Apr 2026, 14:53 BST
- Contract award notice published6 Jul 2026, 14:40 BSTUK6
- Status changed to complete6 Jul 2026, 14:40 BST
- Contract signature expected31 Jul 2026, 23:59 BSTscheduled
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast| Awarded to | Value | Date | Status |
|---|---|---|---|
| N-viro LimitedSME1 Oct 2026 – 30 Sept 2029 · up to 30 Sept 2031Extensions: 3Y-initial term of contract and Extension - 1Y+1Y | £8,636,031 | 6 Jul 2026 | Awarded |
Bid statistics published by the authority
| Bids | SME | VCSE | Valid bid range |
|---|---|---|---|
| 4final-stage tenders · 5 at stage one | 4 | 0 | — |
Who bid
- wonN-VIRO LIMITEDSME · South East England
- did not winHayward Services LtdSME · South East England
- did not winDEELAND LIMITEDSME · South East England
- did not winMCS CLEANING AND MAINTENANCE LIMITEDSME · East Midlands
Bidders as named on the Procurement Act 2023 award notice. “Won” means the bidder holds an award on this notice.
Contracting authority & participating public bodies
Bidders & participating suppliers
4 commercial parties on the notice · 1 awarded- DEELAND LIMITEDBidder / tenderer
- Hayward Services LtdBidder / tenderer
- MCS CLEANING AND MAINTENANCE LIMITEDBidder / tenderer
- N-VIRO LIMITEDAwarded supplier
Official documents & specifications (4)
Official links; attachments are not copiedTender pack and attachments
Notices published for this procedure
- Contract award notice Contract award notice on Find a Tender
- Tender notice Tender notice on Find a Tender
- Pipeline notice Pipeline notice on Find a Tender