Official UK procurement notice
Cleaning Services Communal Areas
Authority: Winchester City Council (Local council)
What is being bought
Published requirement descriptionProvision of cleaning services (including window cleaning) for the councils housing stock- communal areas only.
Winchester City Council is intending to procure a 3-year cleaning services contract commencing nominally during May 2023 (with the option to extend the contract to a maximum of 2 years).
CPV: Accommodation cleaning services · Accommodation, building and window cleaning services
The lotProcurement structure
single lot · no lot value publishedLot #1The work consists of scheduled weekly, fortnightly and quarterly communal area and…AwardedRenewal
The work consists of scheduled weekly, fortnightly and quarterly communal area and defined cleaning of 15 sheltered housing schemes, 3 extra care schemes, 71 general needs housing schemes and 7 temporary accommodation schemes owned by Winchester City Council (WCC). Scheduled window cleaning and occasional ad-hoc cleaning also form part of this requirement. The housing stock is expected to increase in size during the contract term and in particular during 2023 with an additional 73 flats in 2 blocks. The WCC district area is approximately 250 square miles the majority of the sites are in Winchester however a number of sites are in the rural market towns.
The sites consist of communal areas to various sheltered, extra care, general needs and temporary accommodation properties within the Winchester City Council District. All schemes vary in size, design, facilities and flooring type.
The Contractor shall supply all cleaning fluids, chemicals and detergents, etc and all equipment and tools. The quality of the materials supplied will be to the entire satisfaction of the contracting authority.
The Contractor shall supply all water for the execution of the works as site supplies cannot be guaranteed. Electricity supply is not available at every site.
There are currently no storage facilities available at any of the sites. Suppliers will need to have ISO 9001 certification or can demonstrate equivalence. WCC has undertaken to ensure its supplier pays no less than the "Living Wage".
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published award criteria (2)
- Quality: 40
- Price: 60
- Price carries 60 of 100 points: a 10% discount moves about 6 points. This one is won on the number: sharpen the price before polishing the prose.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record- Procedure method
- Open procedure
- Legal basis
- CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
- Procurement category
- Services
- Notice status
- Awarded
- Procurement threshold
- Unspecified in notice
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
- Yes
- First published
- 22 Dec 2022, 17:39 GMT
- Last source update
- 26 Jul 2023, 14:51 BST
- Award evaluation window
- 3 Feb 2023 – …
- Authority reference
WCC/Prop/005- FTS notice number
2023/S 000-021672- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-0393f0Find a Tender
How it was run
Official notice- Submission deadline
- 3 Feb 2023, 12:00 GMT
- Submission channel
- {"electronicSubmission","written"}
- Accepted languages
- en
- Bid validity
- 90 days from the deadline
- Bids opened
- 3 Feb 2023, 12:00 GMT
Timeline
3 Feb 2023 → 26 Jul 2023 · 3 dates- Submission deadline3 Feb 2023, 12:00 GMT
- Bids opened3 Feb 2023, 12:00 GMT
- Notice published26 Jul 2023, 14:51 BST
Notice history
1 event · 2 releases on Find a Tender- Status changed to complete26 Jul 2023, 14:51 BST
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast| Awarded to | Value | Date | Status |
|---|---|---|---|
| Bluefrog Cleaning Services LtdSME | £957,180 † | — | Awarded |
Contracts
Cleaning Services Communal Areas · Bluefrog Cleaning Services LtdSME
- Signed
- 29 Jun 2023
- Value
- £957,180
- Status
- active
Bid statistics published by the authority
| Bids | SME | VCSE | Valid bid range |
|---|---|---|---|
| 8bids · 8 electronic | — | — | — |
Contracting authority & participating public bodies
Dispute resolution & review bodies
- London - High CourtReview body
- Service Lead – Legal Services Winchester City CouncilMediation bodyReview contact point
Bidders & participating suppliers
1 commercial party on the notice- BlueFrog Cleaning Services LtdAwarded supplier
Official documents & specifications (2)
Official links; attachments are not copiedTender pack and attachments
- Technical selection criteria
- Economic and financial selection criteria