Find a TenderAwarded
Published 22 Dec 2022, 17:39 GMT

Official UK procurement notice

Cleaning Services Communal Areas

Official notice

Authority: Winchester City Council (Local council)

ServicesOpen procedure
Awarded value£957,180published contract · exc. VAT
Submissions closed 3 Feb 2023awarded 29 Jun 2023
Awarded to Bluefrog Cleaning Services Ltd

What is being bought

Published requirement description

Provision of cleaning services (including window cleaning) for the councils housing stock- communal areas only.

Winchester City Council is intending to procure a 3-year cleaning services contract commencing nominally during May 2023 (with the option to extend the contract to a maximum of 2 years).

CPV: Accommodation cleaning services · Accommodation, building and window cleaning services

The lotProcurement structure

single lot · no lot value published
Lot #1The work consists of scheduled weekly, fortnightly and quarterly communal area and…AwardedRenewal

The work consists of scheduled weekly, fortnightly and quarterly communal area and defined cleaning of 15 sheltered housing schemes, 3 extra care schemes, 71 general needs housing schemes and 7 temporary accommodation schemes owned by Winchester City Council (WCC). Scheduled window cleaning and occasional ad-hoc cleaning also form part of this requirement. The housing stock is expected to increase in size during the contract term and in particular during 2023 with an additional 73 flats in 2 blocks. The WCC district area is approximately 250 square miles the majority of the sites are in Winchester however a number of sites are in the rural market towns.

The sites consist of communal areas to various sheltered, extra care, general needs and temporary accommodation properties within the Winchester City Council District. All schemes vary in size, design, facilities and flooring type.

The Contractor shall supply all cleaning fluids, chemicals and detergents, etc and all equipment and tools. The quality of the materials supplied will be to the entire satisfaction of the contracting authority.

The Contractor shall supply all water for the execution of the works as site supplies cannot be guaranteed. Electricity supply is not available at every site.

There are currently no storage facilities available at any of the sites. Suppliers will need to have ISO 9001 certification or can demonstrate equivalence. WCC has undertaken to ensure its supplier pays no less than the "Living Wage".

Delivery: UK, South East · Winchester and surrounding areas
Extensions: Two twelve-month optional extensionsVariant bids: not allowed

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored
Quality: 40%Price: 60%
Published award criteria (2)
  • Quality: 40
  • Price: 60
What this means for your bid
  • Price carries 60 of 100 points: a 10% discount moves about 6 points. This one is won on the number: sharpen the price before polishing the prose.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record
Procedure method
Open procedure
Legal basis
CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category
Services
Notice status
Awarded
Procurement threshold
Unspecified in notice
Regulatory regime
Standard
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Yes (GPA)
Recurring procurement
Yes
First published
22 Dec 2022, 17:39 GMT
Last source update
26 Jul 2023, 14:51 BST
Award evaluation window
3 Feb 2023 – …
Authority reference
WCC/Prop/005
FTS notice number
2023/S 000-021672
Classification (CPV)
Accommodation cleaning servicesAccommodation, building and window cleaning services
Delivery area
UKSouth East (UKJ3)
Official registry OCID
ocds-h6vhtk-0393f0 Find a Tender

How it was run

Official notice
Run through: EU-Supply (CTM) · Who buys & how to bid on EU-Supply
Public notice page · account needed to bidLanguage: EN
Access & registration note: Free · 5–10 minutes
Submission deadline
3 Feb 2023, 12:00 GMT
Submission channel
{"electronicSubmission","written"}
Accepted languages
en
Bid validity
90 days from the deadline
Bids opened
3 Feb 2023, 12:00 GMT
Detailed submission instructions & authority contactsFrom official release

Timeline

3 Feb 2023 → 26 Jul 2023 · 3 dates
  1. Submission deadline
    3 Feb 2023, 12:00 GMT
  2. Bids opened
    3 Feb 2023, 12:00 GMT
  3. Notice published
    26 Jul 2023, 14:51 BST

Notice history

1 event · 2 releases on Find a Tender
  1. Status changed to complete
    26 Jul 2023, 14:51 BST

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Awards 1
Awarded value £957,1801 contract exc. VAT
Bids received 8
Contracts signed 1latest 29 Jun 2023
Awarded toValueDateStatus
Bluefrog Cleaning Services LtdSME£957,180 †—Awarded

Contracts

Bid statistics published by the authority

BidsSMEVCSEValid bid range
8bids · 8 electronic———

Contracting authority & participating public bodies

Winchester City Council

Contracting authorityLocal CouncilRegional or local authorityGeneral public services 00609812 Winchester City Council, Colebrook Street, Winchester, South East, SO23 9LJContact email Published organisation website ↗

Dispute resolution & review bodies

  • London - High CourtReview body LondonContact phone
  • Service Lead – Legal Services Winchester City CouncilMediation bodyReview contact point WinchesterContact phone

Bidders & participating suppliers

1 commercial party on the notice

Official documents & specifications (2)

Official links; attachments are not copied

Tender pack and attachments

  • Technical selection criteriatenderTechnical selection criteria
  • Economic and financial selection criteriatenderEconomic and financial selection criteria