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Published 3 Feb 2025, 16:55 GMT

Official UK procurement notice

Cleaning Services/Restricted/PRO/2025 · UK public procurement notice

Official notice

Authority: OPEN UNIVERSITY(THE) (Education)

ServicesRestricted procedure
Sectors: Cleaning & Environmental Services (90) Delivery: South East (UKJ12)
Published estimate£5,000,000≈ £1.7m / year
Submissions closed 5 Mar 2025
Contract term 3 yrsends 31 Aug 2028 · extension options published · starts 1 Sept 2025

What is being bought

Published requirement description

The Open University (O.U) is seeking a contractor for cleaning services at its sites at Walton Hall (Milton Keynes) and 7 affiliated offices across England, Scotland, Ireland (northern) and Wales. Cleaning services are to be provided for office areas, meeting rooms, lecture theatres, circulation areas, washrooms, kitchens, catering areas and window cleaning. Window cleaning includes internal and external glass and cleaning external signage across all 7 sites. The contract will commence on the 1st September 2025 for initially a 3 year term with an option of two further 12 month extensions.The documents are available for free and unrestricted access at in-tendhost.co.uk/openuniversity ↗

CPV: Building-cleaning services

The lotProcurement structure

single lot · value published
Lot #1Renewal 3 yrsPublished value£5,000,000
Contract period: 1 Sept 2025 – 31 Aug 2028 (3 yrs)
Delivery: South East
Extensions: The contract may be extended by 24 months in 12 month incrementsSecond stage: up to 5 candidates invited to tenderVariant bids: not allowed

Procedure terms & legal framework

From the official record
Procedure method
Restricted procedure
Legal basis
CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category
Services
Notice status
Closed
Procurement threshold
Unspecified in notice
Regulatory regime
Standard
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Yes (GPA)
Recurring procurement
No (one-off requirement)
First published
3 Feb 2025, 16:55 GMT
Last source update
3 Feb 2025, 16:55 GMT
Authority reference
OUPA11376
FTS notice number
2025/S 000-003544
Classification (CPV)
Building-cleaning services
Delivery area
South East (UKJ12)
Official registry OCID
ocds-h6vhtk-04db39 Find a Tender

How it was run

Official notice
Submission deadline
5 Mar 2025, 12:00 GMT
Submission channel
{"written"}
Accepted languages
en
Bid validity
180 days from the deadline

Timeline

3 Feb 2025 → 1 Sept 2025 · 4 dates
  1. Notice published
    3 Feb 2025, 16:55 GMT
  2. Submission deadline
    5 Mar 2025, 12:00 GMT
  3. Invitations to tender expected
    26 Mar 2025
  4. Contract starts
    1 Sept 2025, 00:00 BST

Contracting authority & participating public bodies

The Open University

Contracting authorityEducationBody governed by public lawEducation Procurement Services, Walton Hall,, Milton Keynes, South East, MK7 6BPContact email, phone Published organisation website ↗

Official documents & specifications (4)

Official links; attachments are not copied

Tender pack and attachments

  • Technical selection criteriatenderTechnical selection criteria
  • Economic and financial selection criteriatenderEconomic and financial selection criteria
  • Technical selection criteriatenderTechnical selection criteria
  • Economic and financial selection criteriatenderEconomic and financial selection criteria